## **Thornbury and District Community Association** Final Report and Financial Statements for the 18 months period ended 30[th] June 2024 Registered Charity Number : 301639 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 ## **Report of the Trustees** The Trustees present their final report, together with the examined Final Statements of the Charity for the 18 months period ending 30 June 2024. TDCA owns and is based at The Chantry, 52 Castle Street, Thornbury, South Gloucestershire. The Chantry is open to the public for use as a Community and Arts Centre. The premises, which date back to Tudor times, are in a conservation area and are Grade II listed. The Association is managed by a board of Trustees who are elected at the AGM. Regular customers are given the option to affiliate with the Community Association, and they are then able to nominate one of their members to join us as a trustee. Trustees living outside of our area of benefit can be co-opted. From 1st July 2024 the management and ownership of the Chantry will be transferred to a Charitable Incorporated Organisation (CIO) with the name The Chantry Community and Arts Centre (registration number 1202020). This move was approved at 2 General Meetings, held on 11th November 2021 and 12th June 2024 ## **Charitable purpose** The Association’s objectives are set out in the constitution, the most recent version of which was adopted in 2013. These objectives are as follows: - a) Promote the benefit of the inhabitants of Thornbury and the neighbourhood together defined by the parishes of: Thornbury, Oldbury, Hill, Rockhampton, Falfield, Tortworth, Cromhall, Charfield, Tytherington, Alveston, Olveston and Aust without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; - b) Establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these objects. The Association shall be non-party in politics and non-sectarian in religion. ## **Public benefit** Rooms are rented to community groups at a substantial discount on normal commercial rates. Many of these groups, which are essential to a vibrant community, would not be viable without this. It is estimated that at least 95 percent of the room hirings have a large element of public benefit. Several community groups and organisations made regular use of the Chantry Community and Arts Centre during the year, comprising of social groups, health and well-being, baby and toddler activities, music, dance, education and for the elderly.  Page | 2 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 ## Adventure Babies Armstrong Arts Group Armstrong Hall Community Engagement Art + Art History Study Day Arts, Health & Wellbeing Avive Dance Company Avon and Wiltshire Mental Health Partnership NHS Trust Barcan+Kirby LLP Berkeley & District Riding Club Brigstowe Bristol After Stroke Bristol School Of Tai-Chi British Acoustic Neuroma Association (BANA) Brizfit Castle School Chickp.Ltd Coconut Moon Wellness Community Learning Counselling - SLB Crossways Schools PTA Daisy First Aid Dance Practice (LM) Dance Practice (RS) Dr Nick Chidlaw Duke of Edinburgh Face2Face Parkinsons GHW British Legion HMP Leyhill Inspiration Jane Robins- Yoga Jo Jingles Journeyman Play Rehearsals Julian House Junior FR Just Sew It L W Clutterbuck Ltd Little Glow/Little Mess Little Gremlins Yoga Love Art Workshops Melrose Group Tai Chi Mindful Meditation/Little Wren Yoga Tai Chi Qigong Mini Athletics Tarot Card Reading (AF) Mini First Aid Gloucestershire TB Collectables Mount Cottage Crafts - Candle Making The Hatch Camphill Community Music Rehearsal (AB) Music Rehearsals (SP) The Rotary Club of Thornbury Nick Quirk Art Thornbury & District Stamp Club Nick Quirk Art Thornbury & District Stamp Club Thornbury & South Gloucestershire North Bristol NHS Trust Amateur Radio Club Thornbury and Severnvale Liberal NTYC Costume Storage Democrats Thornbury and South Gloucestershire Optima Systems Model Railway Club Over 60s Tea Room Thornbury Field and Roving Archers Thornbury Grammar School Oxfam (Thornbury) Foundation Perfectly You Yoga Thornbury Horticultural Society Phase Thornbury in Bloom Pilates with Steph Thornbury Magazine Quilting Group Thornbury Masonic Lodge Regenerate Mind and Body Thornbury Mums Exercise Group Thornbury Musical Theatre Group Religious Society of Friends (Quakers) (TMTG) Thornbury National Women's River Mace Register RWB Auctions Ltd Thornbury Ramblers Sally Cullum - Pilatesy Cullum - Pilates Cullum - Pilates Thornbury Taekwon-Do Sarah Erskine Thornbury Town Council Sea Pebbles Doula Thornbury Town Trust Severn Vale Art Trail Thornbury Ukeaholics SGLD Exec Trefoil Guild River Mace RWB Auctions Ltd Sally Cullum - Pilatesy Cullum - Pilates Cullum - Pilates Sarah Erskine Sea Pebbles Doula Severn Vale Art Trail SGLD Exec SHRADS (Severn Vale Historical Research and Detecting Association SJPP Financial Planning Slimming World Smovey Classes (MB) Songbirds Singing Group Soundworks - Group Sound Meditation Souper Natter South Gloucestershire Liberal Democrats South Gloucestershire Play scheme - Cygnet Course Southern Brooks - Souper Natter St Marys School PTFA Sustainable Thornbury SWIFT Strength & Fitness Ltd U3A Astronomy & Space U3A Bridge U3A Committee U3A Discussion Group U3A Family History U3A Geology U3A History U3A Investment U3A Jazz Appreciation U3A Photo Group U3A Science & Technology Valelink Community Transport World Abilitysport SWR - South West Relo Page | 3 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 ## **Structure governance and management** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. The Trustees at the end of the period are: ## **Trustees:** D Derham Chairman G Morris Vice Chairman C Roberts Treasurer P Oddy C Davies S Goodwin Y Oddy (Resignation 08/09/23) G Ball (Appointed 15/08/23 & Resignation 09/05/24) C Willmore ## **Independent Examiner** Michael J Bowles, MJB Accounting ## **Custodian Trustees** The Chantry, which is the main tangible asset of the Association, is governed by the following custodian trustees: Robert Dale, Richard Emmerson, Carl Lapworth, Peter Minshall ## **Bankers** Barclays Bank Plc 788 Fishponds Road Fishponds Bristol BS16 3UR ## **Contact details:** ## **Address:** The Chantry 52 Castle Street Thornbury Bristol BS35 1HB Page | 4 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 **Telephone number:** 01454 414268 **Email address:** office@thechantry.org.uk **Website:** www.thechantry.org.uk Page | 5 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 ## **Achievements and activities** ## **Chairman’s Report** The Chantry has recovered well from the Covid pandemic The Chantry continued to operate as its governing document and for the public benefit. There has been an increase in users, and consequently revenue. The Chantry facilities have continued to be improved in both appearance and compliance e.g. electrical works. The Chantry held 1 event, the annual fireworks display. Activities were undertaken to convert TDCA to CIO status. CIO was set up in February 2023 and TDCA formally ceased to exist on 30 June 2024 and became the Chantry Community and Arts Centre (Charity Number 1202020). ## **Financial Review: Treasurers report** ## **Overview** The financial position of TDCA over the eighteen months period has the following key points: - Total income was £120,805 from primarily 2 sources: the core business of primarily rentals/leases and grants. Incomes from room rentals and leases were £111,033. Further income by way of unrestricted grants was received totalling £3000. Expenditure was £109,725. There were virtually no bad debts written off in 2023 & 2024. ## **Grants** Grants were received during the year totalling £5,500. ## **Unrestricted grants** Grant was awarded for £3,000 from Thornbury Town Council. ## **Restricted grants** Grants were received totalling £2500 for specific projects as follows: |1.|Hampden Room Renovations – South Gloucestershire Council - MAF|£1,000| |---|---|---| |2.|Hampden Room Renovations – South Gloucestershire Council - AWG|£1,500| ||Total|£2,500| Page | 6 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 ## **Notable expenditure** During the year a total of £21,386 was spent on improvements to the building fabric and infrastructure which included health and safety works: |Castle Room Renovations|£2,382| |---|---| |Hampden Room Renovations|£2,676| |Ground Floor Hallways Main House Renovations|£3,107| |Chantry Office Relocation & Renovations|£3,348| |Elton Room Renovations|£4,820| |Lancaster Room Renovations|£5,053| |**Total**|**£21,386**| ## **Reserves policy** The current assets held at the end of the financial year remain healthy at £55,995. Unrestricted free reserves are needed to fund essential short-term projects for which third party funding is unlikely and to cover the costs of administration without which TDCA could not function. The Trustees have again agreed that the reserves should be sufficient to cover the loss of all income from the top 3 customers and failure to replace this income within 12 months. In addition to this, emergency funds should also be available to pay for unplanned maintenance work costing £5,000. As a result of these guidelines the target level of free reserves has been set at £20,000. The level of free reserves is monitored and formally reviewed by the Trustees annually. ## **Risk Management** The Trustees continue to monitor the potential risks to future income associated with the post covid era and the impact of rising cost of living costs. The current significant margin on reserves will allow timely consideration of options for best management of income and expenditure going forward. ## Christopher John Roberts ## **Chris Roberts** ## **Treasurer** Page | 7 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 Approved by order of the board of trustees on 16th April 2025 and signed on its behalf by ## Christopher John Roberts ## **Chris Roberts** **For and on behalf of the Trustees** Page | 8 Lhc Chantry Thornbury & District Community Association Final Annual Report- 18 months period to 30 lune 2024 314 74351 4.ul TLV Eve•tS J2J4 Ins￿￿Et Utth L¥P￿lAd￿¥mlll1I1lDThfwts L511 9,171 L351 L959 OIRce 6356 70 FuTrwi¥re 5mJ 2.63• 166 B*d 107,nS Pagel 9 Lhc Chantry Thornbury & District Community Association Final Annual Report- 18 months period to 30 lune 2024 tO15.S4J Page | 10 Thornbury & District Community Association Final Annual Report – 18 months period to 30 June 2024 |Thornbury& District CommunityAssociation|| |---|---| |Registered Charity301639|| ||| |Restricted Funds income and expenditure for 18 months to 30th June
2024|| ||| |**Resticted Funds - 2023/4 (01/01/24-30/06/24)**
**Hampden**
**Room**
**Renovations -**
**South Glos**
**Council -**
**MAF/AWG**|**TOTAL**| ||| |OpeningBalance
**0**|**0**| ||| |Income|| |Grants - Received
2,500|**2,500**| ||| |Expenditures|| |Painting- Hampden Room
2,500|2,500| ||| ||| |Total Expenditures
**2,500**|**2,500**| ||| |Net Income/(Expenditure) (ClosingBalance)
**0**|**0**| Page | 11