# **TRUSTEES ANNUAL REPORT & ACCOUNTS FOR 2021-2022** # **Tewkesbury TS Otter (Unit 333) of the Sea Cadet Corps Registered Charity Number : 301637** ## **TRUSTEES 2021 - 2022** Mr Nathan Thomas- Roberts Chair Mr Mark Adams Trustee Vice Chair Ms Caroline Hunter Trustee Treasurer Dr Richard Moore Trustee Secretary Mrs Sharon Mercer Trustee Mrs Amanda Evans Trustee Mr David Anderson Trustee Unit Commanding Officer Mr Darren Lutton Trustee Health & Safety Rep ## **NAMES AND ADDRESSES OF :** ## **Bankers** Lloyds Bank Plc Tewkesbury ## **Independent Examiner** Aidan Melarkey ACCA 60 Rainbow Hill Worcester WR3 8NL ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** **Type of Governing Document :** Constitution **How the charity is constituted:** Registered Charity **Trustee selection methods** : Trustees are elected annually at the Annual General Meeting. The Chairman, Secretary, Treasurer and Commanding Officer are actively involved in the day-today running of the organisation. They are actively supported by the wider trustee team and volunteer unformed staff. ## **OUR AIM** To give young people the best possible head start in life through nautical adventure and fun based on the customs and traditions of the Royal Navy. ## **HOW** We are passionate about investing in all young people. We offer a unique mix of activities and experiences, delivered locally, regionally, nationally and off shore, which improve life chances at school, in work and for the community. Our trained and experienced volunteers and staff support and deliver learning through nautical adventure and challenge, with the customs and traditions of the Royal Navy at the core. Through this we create a sense of belonging and identity where young people flourish, gaining confidence, skills for life, values and qualifications, which help them seize a better future. ## **SEA CADET VALUES** **Respect** To appreciate and be considerate to others **Loyalty** To be faithful to all who invest in me **Self-discipline** To do what I must **Commitment** To do what I say I will **Honesty & integrity** To tell the truth and be a good person **Courage** To do what we feel is right ## **SEA CADET LIFE SKILLS** ## **Teamwork** ## **Leadership** ## **Communication** ## **Motivation** ## **Self-Confidence** ## **Citizenship** ## **RISK POLICY** The current trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have now been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks. ## **POLICIES AND PROCEDURES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES** Always looking for Trustees to help with the Unit Management. The recruitment process is the start of a volunteer’s journey with Sea Cadets, including Trustees. It includes an initial interview conducted at the charities premises but officially begins at the point that an adult Westminster record (Management Database) is created. New volunteers should complete an application form, disclosure application, and complete three Sea Cadet e- learning modules within the first two months of their Westminster record being created. These being, Safeguarding, Health & Safety and Responsible for Information (Data Protection). Once their application is approved by the Marine Society and Sea Cadets (MSSC) Volunteer Support Team, and their disclosure submitted for external processing. Enrolments will be cancelled by Volunteer Support where any element of the initial enrolment process is not completed within two months of the Westminster record being created. Units must provide two reference forms to Volunteer Support no later than one month after the disclosure clears (unless the volunteer is applying for a Unit Management Team position (Trustee) where they must complete a trustee declaration. The new volunteer must wait for their disclosure and references (if required) to be cleared by Volunteer Support before they can book onto an Induction Day course. Once cleared by Volunteer Support they receive an email confirming that their disclosure has cleared, and asking them to book onto an Induction Day, this includes a face to face safeguarding session, information about the roles of sea cadets and its history and details of the structure of the organisation, an overview of here to find policies and procedures applicable to their role. The new volunteer can now attend Sea Cadet activities unsupervised. New volunteers who do not attend the Induction Day within six months of their disclosure clearing will have their membership of Sea Cadets cancelled. ## **OBJECTIVES AND ACTIVITIES** Our vision and objectives remain as always to ensure our cadets are equipped with the means to achieve the high standards and personal attributes necessary to succeed in their future endeavours whilst learning new skills and always having fun! Our organisation works hard to give young people the best possible head start in life through nautical adventure and fun, based on the customs of the Royal Navy. Our objectives are to provide young people aged between the ages of 10 and 18 opportunities that promote the Sea Cadet Values whilst developing valuable life skills that improve our young people’s life chances. We do this through a combination and variety of activities of outdoor and adventure, team building, waterborne and self-learning-based activities, such as Duke of Edinburgh, NVQ Public Services and other nationally recognised waterborne qualifications. This period of time saw major changes to the Unit Trust with all the previous Trustees time being served new ones were appointed. The New Trustees now govern the charity and keep TS Otter a well managed and trusted organisation for young people in the local community. ## **TS Otter is positive and forward thinking.** We are continuing to work to keep our Sea Cadet Unit modernised and minor refurbishment combined with a wish for a larger boat fleet, Canoes capable of entering District and National events plus maintain our very healthy past successes in Swimming, Drill and Sailing National Events producing Gold achievements. The fundraising campaigns that we will embark upon will enable us to continue to offer a broader spectrum of activities and opportunities to our members and furthermore expand on what we can offer as part of the Sea Cadet Experience for local young people. ## **ACHIEVEMENTS AND PERFORMANCE** Too Many to list. The Trustees continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment. In order to achieve this the Unit takes young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by: - **Regular and structured activities with a nautical theme.** - **Allowing young people to take part in activities connected with the wider Sea Cadet movement such as seaborne activities, events and competitions at district, area and national levels.** - **Availability of formal educational achievements whilst taking courses** - **to earn badges and promotions. Contributions are kept affordable in order to ensure all those who wish to take part in the activities provided may do so.** Cadet training for Sea Cadets follows the Cadet Training Programme (CTP). The Commanding Officer encourages feedback with what worked and what doesn’t, to keep our cadets engaged and having lots of fun. We have managed to get more cadets away on District, Area, National, SCC Exchange and offshore (Sailing a variety of ships). We are fortunate to have an active, forward thinking and stable team in management of the Unit, both Trustees and Unit Staff, and this the reason for our success. Long may it continue. ## **FINANCIAL REPORT** ## **Financial Review** - Income Receipts during the year was £52,303.74 and includes cadet membership fees, training course fees and other donations plus Covid and other Grants - Payments made during the year was £29,438.98 ## **Notes regards the accounts** - Accounts are lodged both with the MSSC and with the Charity Commission - Cadet contributions are only £15.00 per month per cadet or £10.00 for our Junior Cadets - Building overheads includes Council rates, Heat, light and power, telephone and other administrative costs - Vehicle operations covers Road Fund License and MOT, servicing, insurance, maintenance - Boating operations includes servicing costs of the Safety Boats, annual maintenance of the boats and spares plus Sailing club fees - Other operating costs include annual contents insurance ## **RESERVES POLICY** The charity trustees’ policy aims to maintain unrestricted reserves at a level equal to three months revenue payments in order to safeguard the Unit’s ongoing activities from any unexpected ## **ACKNOWLEDGEMENTS** TS Otter would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2021/2022. - MSSC - Parents and Supporters for their Cadet Contributions - Covid Grant Supports - Enovert for the Galley refurbishment Grant - Roses Theatre Finally, we would like to acknowledge the support provided by all of the Staff and volunteers who dedicate their time free of charge. The unit is run purely on this support provide, without it, we could not operate and we could not support our young cadets. Thank you for your commitment and continued support. ## _Darren Lutton_ Darren Lutton Trustee 2021 - 2022 SEA CADETS ITrTTER Balano Sheet 31 March 2022 Fixed A55ets Outside Space refurbishment HFN Keops Lights Sink Racki ng etc Less depreciation 40,319.45 18,550.QM) 163.43 672.(NJ 1,151.92 18,117.27 Yole 2xZest Trailor 2 trailors Yole from Cheltenham Paddleboards Rack for paddleboards 2,8￿. 4,652.64 1,789.21 1S0.(KJ 1,5CK).00 7,077.60 336.92 Accumulated depreciation Total purchase price for new Rigiflex boat Mar 2022 inc deposlt Minibus inc towbar Trailer Le55 depreciatlon 14,078.15 7,689.IX) 15,834.ry) S, 1(Xi.00 10,690.40 Galley Project Kitchen from Homebase White goods Vincent and Sons builders 13,134.63 2,655.99 20,4CtJ, Current assets Current account Deposit acc Inc Interest to 31103122 Staff courses trainlng fund club Cash in galley 15,761.44 5,C(Jl.49 317.57 7,85 Less Current liabllltles Creditors NetAssets Rese￿e5 Surplu5 this yeaf Blfwd Year to 31 Mar 2022 98,r39.42 22,864.76 121,921.75 121,921.75 SEA CADETS ITrTTER Tewkesbury Sea Cadets Accounts year ending 31 March 2022 2022 2021 Income Cadet subscription5 Hall hire & fundraising events Courses Covid support grants Grants Donations Sale of equipment Gifiaid reclaim Interest received Misc income 4839.01 3172. 240.(IJ 11970.53 29649.32 928.36 650.CXJ 784.43 1.49 68.10 3797.62 25.CQ 27.cfj 22469.(K) 10240. 1775.94 25.C 1773.45 3.15 Sub-total income 52303.74 40136.16 Expenses Boaling expenses Classroom supplies Trophies, wreaths, photograph of Monarch Uniform and badges Training Memberships and subscriptions Repairs and renewals Fire and boiler rna1ntenan￿ and PATtests 270.48 8.IX> 40.75 151.68 63.40 886.95 2766.58 262.40 1.20 1562. 10 20.C¥J 793.30 3329.03 1637.36 369.47 132.65 121.79 18.50 49.15 2418.89 Insurance Cleaning Covid hygiene supplie5 & 1st aid Sundry expense Irefreshmentllog books etc Post and stationery Travel & parking costs Minibus costs Entertaining and 8ifts Small equipment inc boating equip Depreciation Fuel for boats Galley project Slgnwritln8 on trailer 928.31 IEQ.95 3(X(J.47 14065.30 48.96 2898.91 171.12 13929.84 Sub-total expenses 29438.98 23349.56 Surplus foryear 22864.76 16786. SEA CADETS ITrTTER (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendent Exarninerfs Report Report to the trusts•sl members of TEWKESBURY UNIT 333 OF THE SEA CADET CORP On accounts for the ye•r ended 31 MARGH 2022 Charity no Ilf anyl 301637 Set out on page5 I report lo the Iruslees on my eXaM￿at￿n oflhe accounts of ts above charity 1.the Trusll for the year ended 3110312022. Responslbllities and basls of report A5 the tharitys twstees, you are respon5ib* for the preparatK)n oftr accounts in accordance vhth the requir￿entS ofthe Chanties Act 2011 I'lhe Act"). l ￿pOrt in respect ol my examination of the Trust's accoun15 carried oul under section 145 of the 2011 Act and in Ixrrying out my examination. I have followed all the applicab￿ th'recthjns given by the Chanty CommtSSiC under section 14515llbl of Ihe Acl. Independent I have COMp￿ted my examinatson. I confirm that no mateiial matteTr have examinerfs statament ¢om& lo my attention in connectior7 the exammatKJn %thich glves me cause to believe that in, any rnalellal re5Fect." the accounting records We￿ not kept in ar￿[d￿￿e with 8ec*on 130 of the Charities Act". or the accounts did not accord vrith the accounting records.. Of the accounts did not comply Trmth the applicable wuirernents ¢on¢trrning the form and content ol a¢¢(MJnts set out in the ￿ath"e5 IAccounls and Reports) Reguktions 2CK)8 other than any fequir8menl th41 the 8¢￿￿ntS give a'lw8 a￿1 fair. view which is not a matter cons￿ered as part ol 8n iThYependenl examinabon. I have no con￿MS and have come across no olher matters in ¢ty)nection th the examinatKJn to which attention should be drawn in this report in order to enable a proper undersiandw)g ol the accounts lo b& reached. Slgned.. Date.. 24111122 Name.. AIDAN MELARKEY Rel•vant professlonal quallflcatlonlsl or body Ilf anyl.. ACCA Addr¢s$: 80 RAINBOW HILL, ￿DRcESTER. WR3 8NL IER 12018 SEA CADETS ITrTTER $￿tIOn B Disclosure Only complete if thé examiner iieeds lo highlight material rnatters ol concern Isee CC32, Independent examination of charty accounls." directsons *)d guidan￿ for examiners) Glve here brief details of any items that the examiner wishe¥ to dSsc105è. IER 22018