Annual General Meeting of The Unit Management Committee of Tewkesbury Sea Cadet Unit on Tuesday 28[th] October 2021
Present:
Lt Col A Tabor President Mr A Emmett Chairman PO D Anderson Commanding Officer Ms G Liddy Treasurer Mrs S Cooper Secretary Mrs E Buchanan UMT Mrs A Evans UMT Mrs S Mercer UMT Mr D Lutton UMT Carol Tiley MBE South West Area Chair Wendy Hazelwood Severn District Chair Rev R Grey (Padre) Rev J West (Padre designate) AM Sir Dusty Miller KBE Lt (SCC) C Harrison Mr D Lutton Lt (SCC) R Matthews Mr N Thomas-Roberts
Apologies for absence
Apologies were received from Col M Bennett OBE Vice President Mr S Harrison Mr & Mrs James Mrs Andrew Osborne
1. Welcome by Chairman and opening address by Unit President President Andrew Tabor welcomed everyone to the meeting, then spoke about the requirement for new members of the UMT. His address is at Appendix A.
2. Minutes of last AGM on 3 Nov 2020 for adoption and matters arising The President proposed that the minutes from last year's AGM be duly adopted to which all agreed. The minutes were signed off by Col Tabor, President and Mr Emmett, Chairman.
Proposed by David Anderson
Seconded by Sir Dusty Miller
3. Matters Arising
There were no matters arising.
4. Unit Chairman's Report - full report attached
The President invited the Chairman, Mr Emmett, to present his report, attached as Appendix B.
Questions: Following the presentation of his report, the President asked if there were any questions for the Chairman. There were none.
5. Commanding Officer's Report – full report attached.
The President invited the Commanding Officer, PO (SCC) D Anderson, to present his report, which is attached as Appendix C.
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Questions: Following the presentation of his report, the President asked if there were any questions for the Commanding Officer. There were none.
6. Treasurer's Report and adoption of accounts – full report attached The President invited the Treasurer, Geraldine Liddy, to present the full year's accounts, as attached. Total available funds stood at:
Saving Account: £5,001.29 Current Account: £9,283.94 Petty Cash: £19,17 Total £14,304.40
Questions: Following the presentation of her report, the President asked if there were any questions for the Treasurer. There were none.
7. Election/Re-election of the Unit Management Team (UMT) - individually plus any new nominations The President spoke of the need for new members of the Unit Management Team and reported that Sharon Mercer and Darren Lutton has agreed to stand for another year.
The proposals for election/re-election to the Unit Management Team were as follows:
Sharon Mercer: Proposed by Andrew Emmett and seconded by Eve Buchanan Darren Lutton Proposed by Christine Harrison and seconded by Padre Roger Grey Nathan Thomas-Roberts Proposed by Geraldine Liddy and seconded by Padre Roger Grey
Carol Tiley stressed that without further volunteers for the UMT there was a real risk that the unit might have to close. The President reinforced this view and urged all present to find volunteers. He would write to all those associated with TS Otter (staff, parents and supporters) to encourage people to put themselves forward for the UMT.
8. Any other business
There being no other business, the President thanked everyone for attending and declared the meeting closed.
Enclosures:
Appendix A: Presiden’ts Report Appendix B: Chairman's Report Appendix C: Commanding Officer's Report Appendix D: Treasurer's Report & Treasurer's Accounts
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Appendix 1
TS OTTER AGM 2021
PRESIDENT’S ADDRESS
Good evening and welcome to the 2021 Annual General Meeting of Tewkesbury Sea Cadets. Those of you who attended last year’s meeting will remember that I hoped that the 2021 meeting would be held in person – sadly this has not been possible as the spectre of Covid-19 still lurks around us and we still have to take sensible precautions to keep Covid at bay. Whilst Zoom gives the opportunity to continue to have our meetings it is not the same as an actual meeting and I believe doesn’t achieve as much.
You will from both the Chair of the Unit Management Team and the Commanding Officer about the extraordinary things which have been achieved despite everything else which has been going on. At last year’s meeting we had high hopes that everything would return to normal but we still had a couple of lockdowns to go when training ground to a halt once more. However, the unit has again risen to the occasion and training has swung back into action ably directed by David Anderson and his excellent staff. They have delivered an extraordinarily good cadet experience. My heartfelt thanks to them.
The Unit Management Team has also achieved a huge amount over the period, ensuring that TS Otter was a safe and welcoming place for the cadets to return to. I know the UMT Chair will go into detail so I won’t steal his thunder. But what has been achieved brings into sharp focus the importance of the UMT. We have been incredibly lucky over the last few years to have a strong team but circumstances change and people move on. Last year I paid tribute to Jane Montpellier who retired having held the role of Secretary for many years. This year it is my sad duty to thank Andy Emmett for fulfilling the role of Chair for the last 3 years and to Geraldine Liddy who has been our Treasurer for as long as I can remember. You can imagine that chairing the UMT over the last 18 months has not been an easy task but Andy has done this with quiet authority and perseverance. His work is now taking him away from Gloucestershire more often than is compatible with continuing on the UMT – so thank you Andy for everything you have done. And, Geraldine, what can I say? I have never met anyone who is so good at finding funders and successfully applying for grants. As this year’s accounts show (and those of previous years for that matter) she has gone above and beyond the call of duty in securing grants. A huge thank you from all at TS Otter for all you have done to keep the unit on the straight and narrow finance wise.
It will not have escaped your notice that the balance sheet on the UMT is in a negative position with two stalwarts retiring. I look to you, parents and friends of the Tewkesbury Sea Cadets to stand up the challenge and help with the running of the unit by serving on the UMT. I am not being dramatic when I say that if we cannot find sufficient people for the UMT the unit will have to close – not immediately but in the not too distant future. If you know of anyone who can help please contact them so that they can get involved. TS Otter is a jewel not only in Tewkesbury but also in the South West and it would be a tragedy if it was to close. Please rest assured that we are trying many avenues to resolve this but we do need your help. And remember our priority in all of this must be the cadets themselves.
Finally and on a more positive note I wanted to thank the parents who entrust their children to the care of the unit. The cadets have made light of the problems they have encountered over the last 18 months and have returned to training raring to go. Much has been achieved by all of them so a big thank you to them for their enthusiasm.
Finally Leading Cadet Molly featured in last year’s address having been appointed Lord Lieutenant’s Cadet, a singular achievement. This year some might consider she has gone one better by winning the Honourable Company of Gloucestershire’s Best Cadet Award. She really is an inspiration.
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Appendix 2
Chairman’s Report AGM
28 October 2021
When I reported last in 2020 I was hopeful of a better 2021. I think we can all see that has been the case. The unit continues to function as a well-oiled machine. The UMT have continued to provide the resources for our staff to deliver the first class training we are known for.
Our resources have grown with:
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A new 12” Box Trailer, large enough to accommodate the paddleboards and paddles in safety.
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We have increased our power boating capability by 100% with one RIGIFLEX boat – donated by Cheltenham unit that needed significant repair now back on the water and has been used, and we ordered a brand new Rigiflex that we are just awaiting confirmation of delivery date.
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Maintaining an old building in a fit for purpose state is not an easy task. Our Galley project is now completed and has been opened for the unit to use. We are planning on having an official opening, but this will be a small scale affair due to the ongoing covid risk. This refurbishment has been a major task, over a year in the planning and several false starts, it required walls to be taken down and moved to allow for a galley almost three times the size, this now means we can accommodate up to 8 cadets / juniors in a safe environment whilst undertaking catering and steward aspects of their training. It is envisaged that this will also provide a good source of income. As a bonus we now also have a larger more flexible staff office
This year has been very hard with no fundraising events being undertaken so far. But more on where our funding has come from. More from the treasurer later. However, I would like to pass on is my heartfelt gratitude for our treasurer (Geraldine Liddy), Geraldine deserves special mention as without her support and diligence we would not be able to provide the facilities and training equipment we do.
Our 5 year plan is well established with ideas for both manpower and facilities, as examples within the building, replacing all the strip lighting with LED lights to reduce the electricity bill and having the main deck refurbished are all large requirements. IT equipment for the ME classroom is also on the list.
My thanks to all the staff, those in the front of cadets and those hidden behind the scenes for their hard work and commitment. They really do go above and beyond to give the Cadets both a wonderful experience and valuable life skills.
As I end my time as Unit Chair, I would like to thank the rest of the UMT Eve Buchanan (Vice Chair) and Geraldine Liddy who has been my rock and financier over the last 3 years. Sarah Cooper and Amanda Evans constantly making me laugh and always so positive, Sharon Mercer the voice of reason and more recently Darren Lutton, magically fixes our infrastructure when required – Thankyou to you all.
Thank you to the trustees for their continued support of the unit and the work they put in behind the scenes. and to our President Andrew Tabor and Vice President Mike Bennett.
I would like to use this address to request you help us find volunteers for our Unit Management Committee. We urgently need help, if we are to continue to provide the resources and a safe environment for our cadets.
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Last but by no means least thank you to the cadets and parents for staying with Tewkesbury Sea Cadets and continuing to support us throughout the last year.
Good luck to everyone in the unit going forward, I wish you all the best.
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Appendix 3
Tewkesbury Sea Cadets AGM. 3rd November 2020.
Commanding Officers’ Report
PO (SCC) David Anderson MBCS, CITP, Bsc (Hons)
The investment of hard work through lock down and through the social distancing has paid off for TS Otter. Where other youth organisations have struggled to keep cadet numbers up, or so I’m reliably informed, Tewkesbury Sea Cadets have not only kept ticking over, but have remained, if not almost full, actually full, throughout the period.
Between November ’20 and early March ’21, all training was virtual. Cadets were encouraged to attend virtual courses and competitions as much as possible.
In late 2020, the district ran the only two competitions, marine engineering and piping. Both were virtual competitions and TS Otter cadets were very much up for the challenge. We entered both and won both. BZ cadets of TS Otter.
From March to May, face to face training resumed, however the number of cadets allowed at the unit was severely restricted to roughly half the normal capacity due to social distancing regulations. With the help of parents providing notifications of cadet availability and a lot of planning by our Training Officer, cadets were offered as many opportunities as possible to continue with face-to-face training. Only a few would miss training each week.
Following our Unit Management Audit (UMA) in April, we started waterborne activities, but again were restricted by social distancing. Every available waterborne activity* has been delivered to the cadets with the notable addition of paddle boarding this year.
The waterborne training approach was for continuity. Cadets that began training for a qualification or badge, should continue that training until complete, when the next cadet would take a turn to earn a qualification or badge. This has resulted in significant success where cadets have not only had fun and learnt a lot, but have been awarded over 70 qualifications or badges this season and spent an average of 27 hours per cadet on the water.
It has been disappointing, of course, that with only the two virtual competitions on offer during this reporting period, we were unable to compete in the usual, face to face competitions, such as drill and piping, rowing regatta, sailing regatta and others. Also, we could not arrange the usual popular events such as Pickle night, Trafalgar and medieval parade and other community activities.
Staff commitment remains strong and I am grateful to them for their support throughout. Several have renewed their first aid qualifications; this was a big relief as many first aid qualifications were expiring in early 2021. I would also like to extend my hearty congratulations to Lt Christine Harrison, who has been presented an award from the Lords Lieutenant of Gloucestershire for services through lockdown that have
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helped keep this unit strong. I would also like to welcome the return of CPO Lindsay Harper from her rather long sabbatical (10 yrs) and CPO Paul White, transferred from Stroud unit.
As TS Otter proceeds into the winter of 2021we hope to take part in the Tewkesbury Remembrance Parade and sell poppies for Royal British Legion, dependent upon Area Officer approval. We are also very excited to make use of our new office and galley (kitchen) and cannot wait to run our first catering course. Our massive thanks go to the Unit Management Committee once again for their magnificent achievement in bringing these projects to a conclusion and making these outstanding resources available to the cadets.
Whilst COVID remains a challenge for the unit and staff to manage, we continue to strive to deliver the best experience to our cadets, both on and off the water. If the past is any indication of the future, then I believe TS Otter is in a strong position to rise to that challenge, beat COVID and give a great experience to our cadets through nautical adventure and fun. Fair winds and stay safe.
*Current waterborne activities available: Powerboating, rowing (Trinity, fixed seat), rowing (Yole, sliding seat), dinghy sailing, kayaking, paddle boarding
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Appendix 4
Tewkesbury Sea Cadets AGM. 3rd November 2020.
Treasurer’s Report
We have come through 2020/21 relatively well, financially speaking. Parents were given the option to cancel their subs while the unit was closed and most training online but 70% continued to pay and our receipts were £3,798 compared to £5,388 in the previous year. Receipts from hiring the hall were only £25 compared to £1,115 previously. We received £9,610 from Sport England for paddleboards and a trailer and £300 from the town council. We were eligible for Covid support grants from Tewkesbury Borough Council receiving £22,469 in the year and a further £8,000 in April. Gift aid came to £1,773 from the year to March 20 but only £784 for the year to March 21 as we had no fundraisers in the year. Donations came from the honourable Company of Gloucestershire and the George Cadbury Trust who thought we might be in need during Covid and sent a surprise £1,000.
Expenses included routine boat maintenance and the sailing club membership. Utilities were reduced from £2,835 to £1,881 mostly due to reduced electricity and water rates. Insurance increased slightly. We spent £793 on Covid related supplies. Repairs and renewals increased as we had repairs to the guttering at the back of the building and repairs to the entrance and repointing of the outbuildings with proper lime mortar plus the usual boiler and alarm services and recalibration of the pat tester. Minibus expenses came to £928 being insurance and tax but only £9 on fuel!
New fixed assets included £7,078 for the new paddleboards and the retention on the outside space of £1,398 and £5,100 on a new box trailer. Depreciation for the year was £13,930.
We made a surplus of £16,787 during the year thanks to the Covid grants offsetting our running costs in a year when we weren’t able to hold any of our usual fundraisers. Since April we’ve also received £6,000 from the Postcode Lottery Trust towards a new Rhib (being delivered later in September) and £17,750 from the Enovert Trust towards our galley renovation project currently underway.
We are keeping back higher reserves than usual until we are able to resume our usual fundraisers but the runners are due to start back soon and a choir are interested in renting the hall on our free Thursday evenings and we hope the new galley facilities will make it an attractive space for other hirers and for internal courses. Tewkesbury Christmas Lights (assuming they can hold it) have offered us the opportunity to bucket rattle at one of the entrances to the event- one of 3 youth groups.
After 5 years as treasurer, I have decided to stand down once the galley project is completed next month although I’m happy to spend time with a new treasurer handing over the reins. Geraldine
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SEA CADETS Appendix 4 Tewke5burySea Cadet5Accounts 2021 dètsubstrlphorts 3,797.$2 15. 27. 22,469. 10,240. L775.94 S.]87.) 1.115. (ou COV5uPtgfts GnIS DDnatitsns SpoThsNthipofufvrrprl MU-rEfundedtrI Standeasy 7.50XC 810.ri) 2.433.$9 Re8atWrthr5eprofft SaleDfequipmEnt 288.59 ]4&01 1.569.41 i.iox |n5UTan(epMvi Intértst¢e(VA¥Èd 40,13É.16 25.857.10 ME £13r0Dt Èoatln$eMpeffl5e5 ClassrrA)m SUPPII Trophie5 Spryre locker Unifoim ènd badys 4.Q23 $7 Y.036th) 61.03 393 19 270A8 2$000 424.7Y kiembwshlpsandwb5rrlptlon5 Repalrsand renewa15 Fireand bLyiei paiiests 70400 2.765 53 262.4g 1.881 20 1.562 1U 681 56 L546 38 636.60 2.83S 03 L467 80 3.55 Clèanlr C(Md hyBbÈnÈ Suprdles 793.30 64704 5undrYèyp5es PostandsraIttry 51.Bl 41640 3378$ l.D80 619 50 Newlaptopsforolfi(È 91B.31 1fy).95 5malle9Uipment Profe01 fslOlS1d 5pacel Depreti3tiun 443.85 L125. 11.850 57 13.929.84 23.M9.56 aQ.991.63 Lo551gJWv5tryeor Y6.786.60 2021 Fe Assets OufShlÈs .856.80 16.Q90.24 7.039.21 15.B34.oa 28.830.$2 59.459.05 9.012.64 Boats Mlnltpus 15.83dl 148>)67 7.955.52 20.WO.00 19.17 &6LJ. 4.023 70 324.28 DetxNt3ccount Cash Deb1ty5
SEA CADETS CredhtPll4 235X TrcTlt0 FwJnkrolWlon 147.54 265 RÈsor¥ÈS 87.LYF.15 5.134.la 1&785.6D YÈarLodatÈ 98.974.42 A1365.46 13.48 41 io.(xthtyJ Galleypro lSPa[ L23a.io 10.89&52 lo.y.73 11843.17 2.129 tuIundsa¥alts &469.OT GeUY Appro%*dty Andthj EM Dwle io
Tewkesbury Sea Cadets Accounts Year Ending March 22
| Tewkesbury Sea Cadets Accounts Year Ending March 22 | |
|---|---|
| Income Cadet Subs Subs Hall Hire Runners Choir Course Refund for course Boat handling certificate RYA Course for Marina Grants Covid19 grant from TBC Postcode Local trust for Rhib Enovert contribution Annual Premises fund grant Donations Amazon Smile Blakemore Foundation Easy fundraising Easy fundraising Gift aid To March 21 Interest Sale of equipment Boat Engine Expenses Small boating equipment Paddleboard safety equipment Wheels Oars Repairs to Rigiflex Batteries for walkie talkies Mike Irwin- repairs Fuel for boats Training Paddleboard training Classroom supplies Stationery Swim tests Rowing logbooks Badges Badges Uniform Sweatshirts for Juniors Utilities Water rates Heat and Light Phone Insurance Subscriptions Sailing club membership RYA membership Cleaner Rosie Cleaning materials Cleaning materials Dishwasher tablets, washing liquid Covid 19 hygiene supplies Stationery/ Post Post Standeasy Unit refreshments Tea, coffee, milk Minibus expenses Insurance Car tax Car tax Fuel MOT Service and tyres Wheel clamp Repair to electrics Tyres Travel 2 trips to Portsmouth Parking at unit Repairs and maintenance Boiler safety certificate Galley project Paint Stools Hot plates Small catering equipment Keys Cameron Lawrence Blinds |
April May June July August September October to 17th Total 292.51 322.50 367.50 441.50 382.50 432.50 210.00 2,449.01 40.00 20.00 60.00 40.00 100.00 132.50 272.50 72.00 72.00 - - 11.00 27.00 27.00 65.00 175.00 175.00 8,000.00 8,000.00 6,000.00 6,000.00 1,775.00 - 17,750.00 15,975.00 7,500.00 7,500.00 - 9.53 9.53 100.00 100.00 - - - - 784.43 784.43 0.16 0.19 0.25 0.25 0.21 0.13 0.10 1.29 - 400.00 400.00 250.00 250.00 - |
| 15,477.10 332.22 439.75 1,394.25 - 522.71 25,849.63 814.60 42,041.76 - 173.90 173.90 648.48 648.48 521.00 521.00 1,333.74 22.53 1,356.27 15.58 15.58 60.24 60.24 - 225.00 225.00 - 8.00 8.00 16.00 16.00 7.30 7.30 33.00 62.38 95.38 56.30 56.30 - 40.63 40.63 92.76 174.02 172.87 139.99 120.09 73.67 65.18 65.94 637.74 31.20 31.20 38.39 31.20 31.20 31.20 194.39 181.92 181.93 181.93 545.78 - 72.45 168.18 240.63 - 25.00 50.00 40.00 40.00 15.00 40.00 40.00 250.00 12.99 12.99 23.25 23.25 8.99 8.99 - - - 3.29 3.29 - 63.81 63.81 63.81 63.81 63.81 319.05 - 60.00 76.52 136.52 - 525.73 525.73 144.00 144.00 378.07 378.07 82.17 82.17 - 43.15 43.15 6.00 6.00 - 90.00 90.00 - 222.24 222.24 351.90 351.90 119.96 119.96 977.32 977.32 13.50 13.50 1,033.99 1,033.99 180.00 180.00 - |
Sundry
Gifts
Surplus for month
Balance Sheet 31/07/21 Outside Space refurbishment
Fixed Assets
Galley Project
Current assets
Trade creditors
Other creditors
Reserves Surplus this year
Restricted/ reserved
First aid supplies Signwriting on trailer Tablet for cadet Tea/ coffee for builders Photo of Queen
| First aid supplies Signwriting on trailer Tablet for cadet Tea/ coffee for builders Photo of Queen HFN Keops Lights Sink Racking etc Less depreciation Yole 2 x Zest Trailor 2 trailors Yole from Cheltenham Paddleboards Rack for paddleboards Deposit for new Rigiflex Accumulated depreciation Minibus inc towbar Trailer Less depreciation Kitchen from Homebase White goods Vincent and Sons builders Current account Deposit account Cash Cash in kitchen jam jar Debtors- Premises fund grant Blinds Roses Theatre Paul White fund Owed to Geraldine B/fwd Year to date Standeasy Balance of Rigiflex Training for 2 paddleboard instructors (per grant) Paddles from donation Leaves available to spend |
11.38 | 171.12 | 79.69 | 7.50 | 20.75 | 11.38 171.12 79.69 7.50 20.75 - - |
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|---|---|---|---|---|---|---|---|---|---|
| 1,115.26 | 2,063.94 | 474.04 | 2,373.16 | 459.60 | 1,307.52 | 2,395.05 | 10,188.57 - |
||
| 14,361.84 40,319.45 18,550.00 163.43 672.00 1,151.92 12,031.59 - 2,860.00 4,652.64 1,789.21 150.00 1,500.00 7,077.60 161.00 1,537.80 10,285.33 - 15,834.00 5,100.00 6,503.60 - 13,134.63 2,655.99 20,400.00 10,804.43 5,001.29 65.00 15.86 7,500.00 |
1,731.72 - 180.00 185.00 317.57 1,000.55 98,739.42 31,853.19 |
34.29 - - |
3,767.41 - |
63.11 | 24,542.11 | 1,580.45 - |
31,853.19 | ||
| 132,275.73 | 132,275.73 | ||||||||
| 13.48 - 6,151.20 300.00 100.00 15,165.74 |
4rorrLR TEWKESBURY SEA CADETS ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021 Prepared by.. Geraldine Liddy - Unit Treasurer Approved by: Chris Saunders - External Verifier Agreed by.. Andrew Emmett- Unit Chairman SEA CADETS
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3.7Y7.62
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22.469.
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5.38?.50
L115.60
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3,921.74
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SSC. rèfundÈdlrav
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2,d33.59
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RE51iknedlrwfftyd slandSy UMT ple Glty prolÈtt outde spacé Granttowardsmotorboat 13A8 410.} iO.(AY).fK) 410 L233. gyjm TotalytttEa I*Wtralueolassets ActuaF¥un&3vakble iOW&52 70.W)YJ 16W.17 2,129. 71.35423 8.46907 98.739AZ 81.952.91 PrÈp¥qdby Ger4ldine Lbddy Approved by rr5Saundet5 Ayeed bv Emmqll Dale
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner's Report Report to the trusleesl members of On accounts for the year ended Charity no (if any} Set out on pages I report to the trustees on my examinalion of the accounts of the above charity I"Ihe Trust.) for the year ended Responsibilities and As the chartty tru*ees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance wsth the requirements of the Charities Act 2011 1.the Act")- I report in respect of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515)(bl of the Act. I have completed my examination. I confirm that no material rnatters have come lo my attenlion (other than that disclosed below "l in connection with the examination whith gtves me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs ststement I have no concems and have come a(TOSS no other matters in connection wrth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: zi Name". Relevant professional quallfication(s) or body (if any): A CM.A Address: IER October 2018
Section B Disclosure Only complete if the examiner needs to highli9ht matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wlshes to disclose. IER October 2018