Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Registered Charity Number 301624
Stonehouse Community Association
Report and Accounts
For The Year Ended 31st March 2025
Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association Report and accounts for the year ended 31 March 2025
Contents
| Page | |
|---|---|
| Charity information | 1 |
| Trustee's Report | 1 to 3 |
| Statement of trustees' responsibilities | 3 |
| Accountants' report | 4 & 5 |
| Statement of Financial Activities | 6 |
| Balance sheet | 7 |
| Movements in Accumulated Funds | 7 |
| Notes to the accounts | 8 |
Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association
The report of the trustees for the year ended 31 March 2025
Introduction
The trustees present their annual report and accounts for the year ended 31st March 2025.
The board of trustees are satisfied given the economic climate with the performance of the charity during the year and the position at 31st March 2025 and consider that the charity is in a position to continue its activities during the coming year, and that the charity's assets are adequate to fulfil its obligations for the next twelve months.
Name, registered office and constitution of the charity
The full name of the charity is Stonehouse Community Association.
Date of formation 21st November 1962 The Principal Office is Laburnum Walk, Stonehouse, GL10 2NS Charity Registration Number 301624 The telephone number is 01453-823241
A summary of the objects of the charity as set out in its governing document.
The objectives of the charity as set out in the governing document are to promote the well being of residents of Stonehouse and surrounding districts by associating local authorities, voluntary organisations and residents in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure for the improvement of conditions of life. The charity is non political and non sectarian.
Summary of main activities of the charity in relation to its objects
The charity main activity is the establishment, maintenance and management of a May be autohidden VIA POLICIES AND PARAGRAPHS community centre to fulfil it objects.
The centre hosts cultural, educational and recreational activities for all sections of the community regardless of their age, ability or origins. The Association relies heavily on the goodwill of volunteers. Member groups participate in the running of the community centre by providing voluntary labour and expertise, and contributions in the form of rent for facilities used.
Summary of the main achievements of the charity during the year
The Association, like all organisations was severely affected by the corona virus pandemic.
The Association has been successful in continuing to provide facilities that attract a large number of Member Groups, through the continued maintenance and upgrades to the building and by providing improved and new facilities.
The Association organises a user diary to enable the Member Groups and other users to use the facilities on a daily, weekly, monthly and annual basis. Over the year the Association has continued to attracted Member Groups and users and maintain the use of the facilities.
There was one revenue grant obtained during this year, the trustees decided to hold the funds until the next financial year when they would be expended.
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association
The report of the trustees for the year ended 31 March 2025
Structure, Governance and Management
Nature of the Governing Document and constitution of the charity
Constitution adopted on 28th June 1970 as amended on 25th June 2009. The lease of the premises is held by the official Custodian for Charities.
The methods adopted for the recruitment and appointment of new trustees
The existing trustees look to recruit and appoint new trustees from individuals who are in Member Groups, or are regular users of the facilities and come from the local community and understand what the Association does.
Financial Review
Policies on reserves
The Association seeks to cover its ordinary annual expenditure by the generation of income from its activities, and receipt of revenue grants.
The Association does not anticipate funding capital expenditure, repairs, maintenance and replacement of any part to the community centre from annual income and has thus established a reserve fund, that is part of general unrestricted funds to meet these anticipated commitments. The fund was augmented some years ago following the receipt of a substantial general bequest.
Principal funding sources and how expenditure in the year under review has supported the key objectives of the charity.
During the year Member Groups and other users provided the majority of funding by way of contributions/rents for the use of the facilities. Stroud District Council continue to provide a 100% rate rebate on the premises. Interest received on funds invested continues to provide a welcome bonus.
Availability and adequacy of assets of each of the funds
The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund for the next twelve months.
Transactions and Financial position
The financial statements are set out on pages 5 to 7. The financial statements have been prepared implementing the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales (revised in June 2016) and in accordance with the Financial Reporting Standard for Smaller Entities ( effective April 2016) .As stated in the introduction to this report, the trustees consider the financial performance by the charity during the year to have been satisfactory, given the impact that corona virus pandemic has had on the community.
The Statement of Financial Activities show net outgoing resources for the year of a revenue nature of £19,089 and net movement in resources of a capital nature of £Nil, making net overall realised deficit of £19,089.
The total reserves at the year end were £15,394.
There were no unrealised losses or revaluing of investments during the year.
Specific changes in fixed assets
Changes in fixed assets are shown in detail in the notes to the accounts.
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association
The report of the trustees for the year ended 31 March 2025
The members of the Board of Trustees of the Charity at the date the report and accounts were approved were:-
Clive Boardman Chair Celia Margaret Vines Secretary Kenneth Wade Fryer Treasurer Sally Prout Cyril Edward Young Sally Parsons Marlene Ann Jordan Keith Terry Stonehouse Town Council representative
All are involved in the running of the charity.
Bankers
Lloyds TSB Bank Plc, Rowcroft Branch, Stroud.
Independent Examiners
Whitestone Accounting Ltd Chartered Management Accountants Cavendish House 15 Whiteladies Road Bristol BS8 1PB
Statement of Trustees' Responsibilities
Charity Law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable
The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
This report was approved by the board of trustees on 12 May 2025.
Celia Margaret Vines
Trustee - Secretary
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association Independent Examiner's Report to the trustees of the charity
Report of the Independent Examiners to the trustees on the accounts of the Charity for the year ended 31st March 2025
We report on the financial statements of the Charity on pages 6 to 8 which have been prepared in accordance with the Charities Act 2016 and with the Financial Reporting Standard for Smaller Entities (FRSSE), effective April 2008, adapted to meet the needs of unincorporated organisations, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, effective April 2005 as revised in June 2008. (The SORP), under the historical cost convention and the accounting policies set ou t on page 8.
Respective responsibilities of trustees and examiner
As described on page 3, the Charity's trustees are responsible for the preparation of the financial statements. The trustees are satisfied that the audit requirement of section 145 of the Charities Act 2016 (the 2016 Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.
Having satisfied ourselves that the charity is not subject to audit, and is eligible for independent examination, it is our responsibility to:-
a) examine the accounts under section 145 of the 2011 Act;
b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and;
c) to state whether particular matters have come to our attention.
Basis of opinion and scope of work undertaken
We conducted our examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements , and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales (effective April 2016), on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.
The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently we do not express an audit opinion on the view given by the financial statements, and in particular, we express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.
We planned and performed our examination so as to satisfy oursevles that the objectives of the independent examination are achieved and before finalising the report we obtained written assurances from the trustees of all material matters.
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
Stonehouse Community Association Independent Examiner's Report to the trustees of the charity
Report of the Independent Examiners to the trustees (continued) on the accounts of the Charity for the year ended 31st March 2025
Independent Examiner's Statement, report and opinion
Subject to the limitations upon the scope of our work as detailed above , in connection with our examination , we can confirm that this is a report in respect of an examination carried out under section 145 of the Charities Act 2016 and in accordance with any directions given by the Commission under section 145(5)(b) of that section which are applicable;
and that, no matter has come to our attention in connection with our examination which gives us reasonable cause to believe that in any material respect the requirements
(i) to keep accounting records in accordance with section 130 of the Charities Act 2016; and
(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of Charities Act 2016 and;
(iii) that the financial statements be e
in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities
have not been met; or
to which, in our opinion, attention should be drawn in our report in order to enable a proper understanding of the accounts to be reached;
Whitestone Accounting Ltd Chartered Management Accountants
Cavendish House 15 Whiteladies Road Bristol BS8 1PB
The date upon which our opinion is expressed is :- 6th June 2025
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
STONEHOUSE COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2025
| INCOME Lettings General Community café Other Stroud District Council - rate rebate Interest received Grants expended General Grants expended dry goods store Donations Total Income DIRECT CHARITABLE EXPENDITURE Ground rent Business rates Water rates Lighting and heating Licences & insurance Cleaning materials and consumables Cleaning contractor Gardening Repairs, renewals and maintenance Water main - replacement/initial work Floor refurbishment Water heater Signage Sundry equipment (CCTV & Computer) Inspections Wages and warden's expenses Printing, stationery and postage Telephone Web hosting Community café - direct costs Community café - support Refreshments and welfare Donations - Dry good store & paid Sundry expenses Discounts given to users Total direct charitable expenditure OTHER EXPENDITURE Management and administration of the Charity - bookkeeping Management and administration of the Charity - legal Independent Reporting Accountants fees Total Expenditure Net (outgoing) resources for the year Less Fixed Assets Less Depreciation Net Accounting (Deficit) |
Unrestricted Funds Unrestricted Funds 31st March 2025 31st March 2024 36,499 35,970 4,155 6,155 40,654 42,125 3,840 3,840 729 1,266 150 0 0 1,150 1,076 701 5,795 6,957 46,449 49,082 500 500 3,840 3,840 1,364 1,434 11,298 8,172 3,386 2,807 2,518 2,754 5,995 5,058 800 848 5,776 4,247 8,006 1,469 0 4,993 0 1,220 1,110 0 0 1,294 0 0 15,360 14,116 135 297 517 575 432 468 2,361 4,231 445 969 101 438 0 100 147 82 582 25 64,673 59,937 385 695 480 600 65,538 61,232 -19,089 -12,150 0 0 0 0 0 0 -£19,089 -£12,150 |
|---|---|
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
STONEHOUSE COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31st MARCH 2025
| Fixed Assets note 2 Leasehold Furniture and equipment Computer equipment Current Assets Stock - of cleaning materials Debtors - users Sundry debtors and prepayments Bank & Cash balances Bank current account Charities deposit account Cash Current liabilities Sundry creditors and accruals Net Current Assets Total Net Assets FUNDS Restricted funds Grants received Money expended see SOFA Unspent grants carried forward Unrestricted funds Brought forward (Deficit) for the year Carried forward |
31st March 2025 31st March 2024 0 0 0 0 0 0 0 0 25 25 4,473 2,825 1,985 1,566 6,579 7,690 3,916 21,186 121 461 17,099 33,753 1,705 1,570 15,394 32,183 £15,394 £32,183 2,300 1,150 0 -1,150 2,300 0 32,183 44,333 -19,089 -12,150 £15,394 £32,183 |
|---|---|
The accounts were approved by the board of trustees on 12th May 2025.
Clive Boardman Trustee - Chair
Ken Fryer Trustee - Treasurer
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Docusign Envelope ID: 835C236C-6952-4517-B5AF-31519B292285
STONEHOUSE COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025
1 Accounting Policies
a) General
These accounts have been prepared under the historical cost convention and in accordance with acceptable accounting standards and the Statement of Recommended Practice on Charities (FRS 102). There are no restricted funds balances to carry forward
b) Depreciation
Depreciation is charged so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset at the following rates:
Leasehold Property Improvements 10% straight line Furniture and Equipment 25% reducing balance Computer Equipment 33.33% straight line
2 Fixed Assets
| sets | ||||
|---|---|---|---|---|
| Leasehold | Furniture | Computer | Total | |
| Property | and | Equipment | ||
| Improvemen | Fittings | |||
| Cost | ||||
| 1st April 2024 | 39,022 | 16,940 | 225 | 56,187 |
| Additions | 0 | |||
| Disposals | 0 | |||
| 31st March 2025 | 39,022 | 16,940 | 225 | 56,187 |
| Depreciation | ||||
| 1st April 2024 | 39,022 | 16,940 | 225 | 56,187 |
| Charge for Year | 0 | |||
| Disposals | 0 | |||
| 31st March 2025 | 39,022 | 16,940 | 225 | 56,187 |
| Net Book Value | ||||
| 31st March 2025 | 0 | 0 | 0 | 0 |
| 31st March 2024 | 0 | 0 | 0 | 0 |
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