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2024-03-31-accounts

Registered Charity Number 301624

Stonehouse Community Association

Report and Accounts

For The Year Ended

31 March 2024

Stonehouse Community Association Report and accounts for the year ended 31 March 2024

Contents

Page
Charity information 1
Trustee's Report 1 to 3
Statement of trustees' responsibilities 3
Examiner's report 4 & 5
Statement of Financial Activities 6
Balance sheet 7
Movements in Accumulated Funds 7
Notes to the accounts 8

Stonehouse Community Association

The report of the trustees for the year ended 31 March 2024

Introduction

The trustees present their annual report and accounts for the year ended 31st March 2024.

The board of trustees are satisfied with the performance of the charity during the year and the position at 31st March 2024 and consider that the charity is in a strong position to continue its activities during the coming year, and that the charity's assets are adequate to fulfil its obligations.

Name, registered office and constitution of the charity

The full name of the charity is Stonehouse Community Association.

The legal registration details are :-

Date of formation 21st November 1962 The Principal Office is Laburnum Walk, Stonehouse, GL10 2NS Charity Registration Number 301624 The telephone number is 01453-823241

Objectives and Activities of the Charity

A summary of the objects of the charity as set out in its governing document.

The objectives of the charity as set out in the governing document are to promote the well being of residents of Stonehouse and surrounding districts by associating local authorities, voluntary organisations and residents in a common effort to advance education and provide facilities in the interests of social welfare for recreation and leisure for the improvement of conditions of life. The charity is non political and non sectarian.

Summary of main activities of the charity in relation to its objects

The charity main activity is the establishment, maintenance and management of a community May be autohidden VIA POLICIES AND PARAGRAPHS centre to fulfil it objects.

The centre hosts cultural, educational and recreational activities for all sections of the community regardless of their age, ability or origins. The Association relies heavily on the goodwill of volunteers.

Member groups participate in the running of the community centre by providing voluntary labour and expertise, and contributions in the form of rent for facilities used.

Summary of the main achievements of the charity during the year

The Association, like all organisations was severely affected by the corona virus pandemic.

The Association has been successful in continuing to provide facilities that attract a large number of Member Groups, through the continued maintenance and upgrades to the building and by providing improved and new facilities.

The Association organises a user diary to enable the Member Groups and other users to use the facilities on a daily, weekly, monthly and annual basis. Over the year the Association has continued to attracted Member Groups and users and maintain the use of the facilities.

There were no revenue grants were obtained during this year.

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Stonehouse Community Association

The report of the trustees for the year ended 31 March 2024

Structure, Governance and Management

Nature of the Governing Document and constitution of the charity

Constitution adopted on 28th June 1970 as amended on 25th June 2009. The lease of the premises is held by the official Custodian for Charities.

The methods adopted for the recruitment and appointment of new trustees

The existing trustees look to recruit and appoint new trustees from individuals who are in Member Groups, or are regular users of the facilities and come from the local community and understand what the Association does.

Financial Review

Policies on reserves

The Association seeks to cover its ordinary annual expenditure by the generation of income from its activities, and receipt of revenue grants.

The Association does not anticipate funding capital expenditure, repairs, maintenance and replacement of any part to the community centre from annual income and has thus established a reserve fund, that is part of general unrestricted funds to meet these anticipated commitments.

The fund was augmented some years ago following the receipt of a substantial general bequest.

Principal funding sources and how expenditure in the year under review has supported the key objectives of the charity.

During the year Member Groups and other users provided the majority of funding by way of contributions/rents for the use of the facilities.

Stroud District Council continue to provide a 100% rate rebate on the premises.

Interest received on funds invested continues to provide a welcome bonus.

Availability and adequacy of assets of each of the funds

The board of trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund.

Transactions and Financial position

The financial statements are set out on pages 6 to 8. The financial statements have been prepared implementing the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales (revised in June 2016) and in accordance with the Financial Reporting Standard for Smaller Entities ( effective April 2016) .As stated in the introduction to this report, the trustees consider the financial performance by the charity during the year to have been satisfactory, given the impact that corona virus pandemic has had on the community.

The Statement of Financial Activities show net outgoing resources for the year of a revenue nature of £12,150 and net movement in resources of a capital nature of £Nil, making net overall realised deficit of £12,150.

The total reserves at the year end were £32,183.

There were no unrealised losses or revaluing of investments during the year.

Specific changes in fixed assets

Changes in fixed assets are shown in detail in the notes to the accounts.

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Stonehouse Community Association

The report of the trustees for the year ended 31 March 2024

The members of the Board of Trustees of the Charity at the date the report and accounts were approved were:-

Clive Boardman Chair Celia Margaret Vines Secretary Kenneth Wade Fryer Treasurer Sally Prout Cyril Edward Young Sally Parsons Marlene Ann Jordan Keith Terry Stonehouse Town Council representative

All are involved in the running of the charity.

Bankers

Lloyds TSB Bank Plc, Rowcroft Branch, Stroud.

Independent Examiners

Whitestone Accounting Ltd Chartered Management Accountants Cavendish House 15 Whiteladies Road Bristol. BS8 1PB

Statement of Trustees' Responsibilities

Charity Statement of Trustees' Responsibilities Law requires the Board to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to :-

The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.

This report was approved by the board of trustees on 24 June 2024.

Celia Margaret Vines Trustee - Secretary

3

Stonehouse Community Association Independent Examiner's Report to the trustees of the charity

Report of the Independent Examiners to the trustees

on the accounts of the Charity for the year ended 31st March 2024

We report on the financial statements of the Charity on pages 6 to 8 which have been prepared in accordance with the Charities Act 2016 and with the Financial Reporting Standard for Smaller Entities (FRSSE), effective April 2008, adapted to meet the needs of unincorporated organisations, as modified by the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, effective April 2005 as revised in June 2008. (The SORP), under the historical cost convention and the accounting policies set ou t on page 6.

Respective responsibilities of trustees and examiner

As described on page 3, the Charity's trustees are responsible for the preparation of the financial statements. The trustees are satisfied that the audit requirement of section 145 of the Charities Act 2016 (the 2016 Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. As a consequence, the trustees have elected that the financial statements be subject to independent examination.

Having satisfied ourselves that the charity is not subject to audit, and is eligible for independent examination, it is our responsibility to:-

a) examine the accounts under section 145 of the 2011 Act;

b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and;

c) to state whether particular matters have come to my attention.

Basis of opinion and scope of work undertaken

We conducted our examination in accordance with the General Directions given by the Charity Commissioners for England & Wales in relation to the conducting of an independent examination, referred to above. An independent examination includes a review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements , and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the financial statements comply with the Statement of Recommended Practice issued by the Charity Commissioners for England & Wales (effective April 2016), on a test basis, of evidence relevant to the amounts and disclosures in the financial statements.

The procedures undertaken do not provide all the evidence that would be required in an audit , and information supplied by the trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently we do not express an audit opinion on the view given by the financial statements, and in particular, we express no opinion as to whether the financial statements give a true and fair view of the affairs of the charity, and my report is limited to the matters set out in the statement below.

We planned and performed our examination so as to satisfy oursevles that the objectives of the independent examination are achieved and before finalising the report we obtained written assurances from the trustees of all material matters.

4

Stonehouse Community Association Independent Examiner's Report to the trustees of the charity

Report of the Independent Examiners to the trustees (continued) on the accounts of the Charity for the year ended 31st March 2024

Independent Examiner's Statement, report and opinion

Subject to the limitations upon the scope of our work as detailed above , in connection with our examination , we can confirm that this is a report in respect of an examination carried out under section 145 of the Charities Act 2016 and in accordance with any directions given by the Commission under section 145(5)(b) of that section which are applicable;

and that, no matter has come to our attention in connection with our examination which gives us reasonable cause to believe that in any material respect the requirements

(i) to keep accounting records in accordance with section 130 of the Charities Act 2016; and

(ii) to prepare financial statements which accord with the accounting records and comply with the accounting requirements of Charities Act 2016 and;

(iii) that the financial statements be prepared in accordance with the methods and principles set out in the Statement of Recommended Practice - Accounting and Reporting by Charities

have not been met; or

to which, in our opinion, attention should be drawn in our report in order to enable a proper understanding of the accounts to be reached;

Whitestone Accounting Ltd

Chartered Management Accountants

Cavendish House 15 Whiteladies Road Bristol. BS8 1PB

The date upon which our opinion is expressed is :- 24th June 2024

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STONEHOUSE COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2024

Unrestricted Funds Unrestricted Funds 31st March 2024 31st March 2023

INCOME
Lettings
General
Community café
Other
Stroud District Council - rate rebate
Interest received
Grants expended
General
Grants expended
dry goods store
Donations
Total Income
DIRECT CHARITABLE EXPENDITURE
Ground rent
Business rates
Water rates
Lighting and heating
Licences & insurance
Cleaning materials and consumables
Cleaning contractor
Gardening
Repairs, renewals and maintenance
Floor refurbishment
Water heater
Water main - initial work
Property consultants survey and report
Lights
Tree work
Sundry equipment (CCTV & Computer)
Committee members expenses and honorariums
Wages and warden's expenses
Printing, stationery and postage
Telephone
Web hosting
Community café - direct costs
Community café - support
Refreshments and welfare
Donations - Dry good store & paid
Jubilee / Xmass
Sundry expenses
Discounts given to users
Total direct charitable expenditure
OTHER EXPENDITURE
Management and administration of the Charity - bookkeeping
Management and administration of the Charity - legal
Independent Reporting Accountants fees
Total Expenditure
Net (outgoing) / incoming resources for the year
Less Fixed Assets
Less Depreciation
Net Accounting (Deficit) / Surplus		 35,970
34,511
6,155
42,125
34,511
3,840
3,840
1,266
457
11,000
1,150
100
701
130
6,957
15,527
49,082
50,038
500
500
3,840
3,840
1,434
1,226
8,172
5,833
2,807
2,427
2,754
618
5,058
5,566
848
206
4,247
5,167
4,993
1,220
1,469
2,700
3,825
2,288
1,294
14,116
10,880
297
225
575
558
468
438
4,231
969
438
331
100
200
355
82
135
25
865
59,937
48,183
695
659
600
600
61,232
49,442
-12,150
596
0
0
0
0
0
0
-£12,150
£596		 35,970
34,511
6,155
42,125
34,511
3,840
3,840
1,266
457
11,000
1,150
100
701
130
6,957
15,527
49,082
50,038
500
500
3,840
3,840
1,434
1,226
8,172
5,833
2,807
2,427
2,754
618
5,058
5,566
848
206
4,247
5,167
4,993
1,220
1,469
2,700
3,825
2,288
1,294
14,116
10,880
297
225
575
558
468
438
4,231
969
438
331
100
200
355
82
135
25
865
59,937
48,183
695
659
600
600
61,232
49,442
-12,150
596
0
0
0
0
0
0
-£12,150
£596
£596

6

STONEHOUSE COMMUNITY ASSOCIATION

BALANCE SHEET AS AT 31st MARCH 2024

Fixed Assets
note 2
Leasehold
Furniture and equipment
Computer equipment
Current Assets
Stock - of cleaning materials
Debtors - users
Sundry debtors and prepayments
Bank & Cash balances
Bank current account
Charities deposit account
Cash
Current liabilities
Sundry creditors and accruals
Net Current Assets
Total Net Assets
FUNDS
Restricted funds
Grant received
Money expended
see SOFA
Unspent grants carried forward
Unrestricted funds
Brought forward
(Deficit) / Surplus for the year
Carried forward		 31st March 2024
31st March 2023
0
0
0
0
0
0
0
0
25
25
2,825
572
1,566
1,796
7,690
19,766
21,186
23,920
461
4
33,753
46,083
1,570
600
32,183
45,483
£32,183
£45,483
1,150
1,250
-1,150
-100
0
1,150
44,333
43,737
-12,150
596
£32,183
£45,483		 31st March 2024
31st March 2023
0
0
0
0
0
0
0
0
25
25
2,825
572
1,566
1,796
7,690
19,766
21,186
23,920
461
4
33,753
46,083
1,570
600
32,183
45,483
£32,183
£45,483
1,150
1,250
-1,150
-100
0
1,150
44,333
43,737
-12,150
596
£32,183
£45,483
£45,483
1,250
-100
1,150
43,737
596
£45,483

The accounts were approved by the board of trustees on 24th June 2024.

Clive Boardman Trustee - Chair

Ken Fryer Trustee - Treasurer

7

STONEHOUSE COMMUNITY ASSOCIATION

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2024

1 Accounting Policies

a) General

These accounts have been prepared under the historical cost convention and in accordance with acceptable accounting standards and the Statement of Recommended Practice on Charities (FRS 102). There are no restricted funds balances to carry forward

b) Depreciation

Depreciation is charged so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset at the following rates:

Leasehold Property Improvements 10% straight line Furniture and Equipment 25% reducing balance Computer Equipment 33.33% straight line

2 Fixed Assets

sets
Leasehold Furniture Computer Total
Property and Equipment
Improvemen Fittings
Cost
1st April 2023 39,022 16,940 225 56,187
Additions 0
Disposals 0
31st March 2024 39,022 16,940 225 56,187
Depreciation
1st April 2023 39,022 16,940 225 56,187
Charge for Year 0
Disposals 0
31st March 2024 39,022 16,940 225 56,187
Net Book Value
31st March 2024 0 0 0 0
31st March 2023 0 0 0 0

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