||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report**|||||**for theperiod**||| |**From **|Period start date|||**To**|Period end date||| ||1st|Sept|2024||31|August|2025| ## Section A Reference and administration details South Cerney Preschool Playgroup **Charity name Other names charity is known by** n/a **Registered charity number (if any)** 301614 **Charity's principal address** Berkeley Close South Cerney Gloucestershire **Postcode GL75UW** ## **Names of the charity trustees who manage the charity** |1
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13|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jo Hanson|Chair||| ||Lydia South|Secretary||| ||Ellie Hanks|Treasurer||| ||Laura Johnston|||| ||Becky Owen|||| ||Zara Dix|||| ||Holly Greenhough|||| ||Sarah Taylor|||| |||||| |||||| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** March **2012** **TAR** 1 |**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---| |**Accountant**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Aimee – Louise Thomson (Manager) and Tracey Smart (Deputy Manager) **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted (eg. trust, association, company) Appointed at AGM or co-opted by committee/members Trustee selection methods Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted - (eg. trust, association, company) - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; We operate in accordance with our Policies and Procedures. The policies are put in place by the Management Committee and reviewed annually, or as required. The procedures are implemented by our staff members. We are members of PATA which offers support and guidance for preschools within Gloucestershire. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:- **Summary of the objects of the charity set out in its governing document** 1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability. 2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the March **2012** **TAR** 2 local area. 3. Instigating and adhering to and furthering the aims of PATA. We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework. We offer funded places for children aged 2 and above. Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system. I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance We have had another successful year at Playgroup with our dedicated team of **Summary of the main** staff continuing to grow and have particularly benefitted from Mrs Roberts and **achievements of the charity during** Mrs Fenton taking on the role of Pre School Room Leader. **the year** Mrs Thomson continues to fulfil her role as Manager to a very high standard and Miss Smart and Mrs Fenton provide excellent support as Deputy Manager and SENDCo. We continue to run a dedicated Committee with great support from the local community. In September we had 22 children enrolled with us in Pre-school, and we had 12 children enrolled with us in the Pod. Since the changes to Government funded hours, especially the new funding for 2 year olds we have more children accessing extra sessions per week. This means that rather than having more children enrolled who attend 1 or 2 sessions per week we now find most children are attending a minimum of 3 full days a week. In July, 21 children left us to begin Primary School. Sixteen of these children went to Ann Edwards C of E Primary School in South Cerney with whom we continue to have strong links. We ran a very successful transition period with school from May 2024 which has significant benefits for the children. We are working closely with Bromford Housing on their planned developments for the housing estate that borders with Playgroup and we maintain a strong working relationship with their contractors on site. March **2012** **TAR** 5 ## **Section E Financial review** - South Cerney Playgroup aims to hold enough financial reserves to meet - **Brief statement of the** redundancy obligations and to sustain the Playgroup if income falls below **charity’s policy on reserves** expected levels. Aims: • To manage our finances responsibly • To budget for predictable fluctuations in income and expenditure • To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs). - **Procedures** The Playgroup operates three bank accounts: • A general account for day to day income and expenditure. • An account to cover any redundancy obligations (currently held as reserves) required as well as building and maintenance costs if necessary. - • A Fundraising account, for all additional equipment, or buildings. - The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £20,000 to cover this. Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Our principal source of funds is from Gloucestershire County Council’s funding for the 15 hours (universal) and 30 hours (extended). We also charge fees for children not yet eligible to receive funding. We also fundraise throughout the year and apply for appropriate grants and funding to purchase equipment and resources as necessary. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** March **2012** **TAR** 6 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jo Hanson **Position (eg Secretary, Chair,** Chairperson **etc) Date** 12.11.25 March **2012** **TAR** 7 ## **South Cerney Pre-School Playgroup Receipts and Payments Account 1 Sep 2024 to 31 Aug 2025** |**2024**
**Receipts**
£42 770
Children's fees
£106 555
Grant (children funding)
£1 151
Other Receipts (Playgroup)
£275
Interest (Bank accounts)
£2 487
Fundraising/ Donations income
**£153 237**
**Total Receipts**
**Payments**
£108 026
Salaries
£2 971
Refreshments & consumables
£4 346
Play materials
£4 385
Equipment
-
New fixtures
£6 456
Maintenance & cleaning
£1 811
Insurance
£653
Rates
£9 906
Utilities - electric, telephone, broadband
-
Utilities - Water
£1 414
Recycling and rubbish disposal
£171
Subscriptions & other fees
-
Bank fees
£1 284
Administration costs
£2 269
Training costs
£2 179
Other (playgroup)
-
Other (fundraising)
**£145 872**
**Total Payments**
**£7 365**
**Surplus / (deficit) for the year**
**2024**
**Movement in Reserves**
£85 970
Reserves b/fwd
£7 365
Added to reserves
-
Used from reserves
**£93 335**
**Reserves c/fwd**|**2025**
**2025**
**2025**
Notes
**Restricted**
**Unrestricted**
**Total**
1a
-
£34 226
£34 226
-
£128 664
£128 664
-
£1 380
£1 380
-
£228
£228
-
£1 761
£1 761
**-**
**£166 258**
**£166 258**
1b
-
£123 661
£123 661
-
£2 468
£2 468
-
£3 485
£3 485
-
£3 006
£3 006
-
-
-
-
£8 813
£8 813
-
£2 248
£2 248
-
£679
£679
-
£7 795
£7 795
-
-
-
-
£1 421
£1 421
-
£50
£50
-
-
-
-
£1 785
£1 785
-
£808
£808
-
£1 243
£1 243
-
-
-
**-**
**£157 461**
**£157 461**
**-**
**£8 798**
**£8 798**
**2025**
**2025**
**2025**
**Restricted**
**Unrestricted**
**Total**
-
£93 335
£93 335
-
£8 798
£8 798
-
-
-
**-**
**£102 133**
**£102 133**| |---|---| ## **South Cerney Pre-School Playgroup Statement of Assets and Liabilities As At 31 August 2025** |**2024**
**2025**
**Restricted**
**Movement in reserves**
£85 970
Reserves fund as at 1 Sept
-
£7 365
Add Surplus of receipts over payments
-
**£93 335**
**Reserve fund as at 31 Aug**
**-**
**Represented by cash funds**
£58 575
Lloyds general account 1
£12 715
Lloyds savings account (fundraising)
£21 965
Lloyds savings account (redundancy contingency)
£79
Cash in hand
**£93 335**
**Total cash**
**Assets retained for charities own use**
£283 250
Buildings
£11 536
Office, computers & electronic equipment
£31 003
Furniture, fixtures & fittings
£20 440
Other assets used by the charity in delivering its objectives
**£346 229**
**Total assets**
**Liabilities**
£637
HM Revenue & Customs PAYE/NIC (payable September 2025)
£303
Other various (payable September 2025)
**£940**
**Total Liabilities**|**2025**
**Restricted**
-
-|**2025**
Notes
**Unrestricted**

£93 335

£8 798

**£102 133**
2
£48 160
£11 715
£42 193
£65
**£102 133**
£283 250
£11 536
£31 003
£20 440
**£346 229**
1c
£971
£397
**£1 368**| |---|---|---| ||**-**|| ## Notes: ## 1. Accounting policies a) Basis of accounting: The accounts have been prepared under the receipts and payments basis. b) Turnover: Income is credited to the receipts and payments account when received. c) Assets retained for charities own use: are listed at estimated replacement insurance value. ## 2. Reserves |Balance as at 1 Sep 2024
Addition to reserves
Reserves used in the 12 months to 31 Aug 2025
**Balance as at 31 August 2025**|**Restricted**
**Unrestricted**
-
£93 335
-
£8 798
-
-| |---|---| ||**-**
**£102 133**| 3. South Cerney Pre-school Playgroup is a registered charity and is not liable to taxation. 4. The average number of staff employed in the period was 10. The accounts are signed on behalf of the Trustees by: Signed: Print Name: Position: CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mernbers of E - gcH&oL fbA7C On accounts for the year ended 2024 Charity no (if any) Set out on pages I report to the trustees on my examinati¢)n of the accounts of the above charty {'the Trust'l for the year ended S I 08 2¢qg. Responslbllltles and As the charity irustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charrties Act 2011 (°the AcV)- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Carr￿ng out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515J{bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention ") in connection with the examination which gives me cau58 to believe that in. any material respect.. accounting records were not kept in accordan￿ with sedion 130 of the Acl or the accounts do not accord with the accounting records Independent examinerfs statement I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. delete the words in the brackets if they do not apply. Signed: Date: Éls 2076. Name: AUU- Cidc fL£h fMhAr Relevant professional quallflcatlonls) or body (If any).. A s5oCI A od gf C4AfiFIég tsrfi IFI¢-D A¢{o￿tI 1 Afi S , £socidTiV IirfQ Alcirt￿5. Address: ill Potl Iuis*lIR8 Srli 3df . IER October 2018 Section B Disclosure OnW complete rf the examiner needs to highlight matters of concern (see CC32, Independent examinab'on of charity accounts.. directions and guKlanGe for examiners). Glve here brief details of any items that the examlner wishe$ to disclose. do dA•IAL HAf£Q£ EF 4)dCrfd . IER October 2018