## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||1st|Sept|2023||31|August|2024|
|**From **||||**To**||||
## Section A Reference and administration details
**Charity name** South Cerney Preschool Playgroup **Other names charity is known by** n/a **Registered charity number (if any)** 301614 **Charity's principal address** Berkeley Close
South Cerney Gloucestershire **Postcode GL75UW**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Jo Hanson|Chair|||
||Lydia South|Secretary|||
||Ellie Hanks|Treasurer|||
||Laura Johnston||||
||Becky Owen||7/11/24||
||Zara Dix||7/11/24||
||Holly Greenhough||||
||Becky Miles||7/11/24||
||Sarah Taylor||7/11/24||
||||||
||||||
||||||
||||||
## **Names and addresses of advisers (Optional information)**
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|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|**Accountant**|||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
Aimee – Louise Thomson (Manager) and Tracey Smart (Deputy Manager)
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted (eg. trust, association, company) Appointed at AGM or co-opted by committee/members Trustee selection methods
Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
We operate in accordance with our Policies and Procedures. The policies are put in place by the Management Committee and reviewed annually, or as required. The procedures are implemented by our staff members.
We are members of PATA which offers support and guidance for preschools within Gloucestershire.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:-
**Summary of the objects of the charity set out in its governing document**
1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability.
2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the
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local area.
3. Instigating and adhering to and furthering the aims of PATA.
We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework.
Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system.
I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
We have had another successful year at Playgroup with our dedicated team of **Summary of the main** staff continuing to grow. Mrs Thomson continues to fulfil her role as Manager **achievements of the charity during** to a very high standard and Miss Smart and Mrs Fenton provide excellent **the year** support as Deputy Manager and SENDCo. Nikki Hester left us after eight years and was replaced by Anna Roberts. Anna has settled in very well and has become a valued member of the team.
Two committee members left at the AGM (Nov 2024) but this was expected as they no longer have children at the setting. We were very pleased to welcome some new members with children in The Pod.
We started the academic year with 21 children on our register for Pre School and 19 in The Pod. This was an increase from 7 in The Pod in September 2023. This is largely due to the introduction of Government funded places for two year olds at Easter. It has had a positive impact on us financially and also secures more places for Pre School in the future. We also receive a higher hourly rate of £7.14 per hour for 2 year olds compared to £5.21 per hour for children aged 3 and above.
In July, we saw 22 leavers off to Primary school, with 14 going to Ann Edwards school in South Cerney, with whom we continue to have strong links. We ran a very successful transition period with school from May 2023 which has significant benefits for the children.
This year we were very fortunate to receive £2000 from South Cerney Duck Race Committee. The majority of this money has been spent on a new mud kitchen and a defibrillator as well as further improvements in the garden.
We are working closely with Bromford Housing on their planned developments for the housing estate that borders with Playgroup. Now that Stage 1 of the demolition has been completed, fencing and temporary fencing have been erected as required to ensure the safety and privacy of our setting at a cost to Bromford. Works continue and we maintain a strong working relationship with Bromford and their contractors.
Finally, the most significant part of the year was our ‘Good’ rating by Ofsted which we were very proud to receive. The visit was a fantastic opportunity to show case the excellent provision we provide for the children in our care.
March **2012**
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## **Section E Financial review**
- South Cerney Playgroup aims to hold enough financial reserves to meet
- **Brief statement of the** redundancy obligations and to sustain the Playgroup if income falls below **charity’s policy on reserves** expected levels. Aims: • To manage our finances responsibly • To budget for predictable fluctuations in income and expenditure • To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs).
- **Procedures** The Playgroup operates three bank accounts: • A general account for day to day income and expenditure. • An account to cover any redundancy obligations (currently held as reserves) required as well as building and maintenance costs if necessary.
- • A Fundraising account, for all additional equipment, or buildings.
- The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £20,000 to cover this. Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our principal source of funds is from Gloucestershire County Council’s funding for the 15 hours (universal) and 30 hours (extended). We also charge fees for children not yet eligible to receive funding. We also fundraise throughout the year and apply for appropriate grants and funding to purchase equipment and resources as necessary.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
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## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Jo Hanson **Position (eg Secretary, Chair,** Chairperson **etc) Date** 7th November 2024
March **2012**
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Maich 2012
## **South Cerney Pre-School Playgroup Receipts and Payments Account 1 Sep 2023 to 31 Aug 2024**
|**2023**
**Receipts**
£29 380
Children's fees
£113 770
Grant (children funding)
£5 039
Other Receipts (Playgroup)
£110
Interest (Bank accounts)
£6 221
Fundraising/ Donations income
**£154 520**
**Total Receipts**
**Payments**
£94 144
Salaries
£2 391
Refreshments & consumables
£4 129
Play materials
£2 195
Equipment
-
New fixtures
£15 507
Maintenance & cleaning
£1 873
Insurance
£1 082
Rates
£9 384
Utilities - electric, telephone, broadband
£107
Utilities - Water
£1 138
Recycling and rubbish disposal
£50
Subscriptions & other fees
-
Bank fees
£1 408
Administration costs
£1 042
Training costs
£3 196
Other (playgroup)
£445
Other (fundraising)
**£138 091**
**Total Payments**
**£16 428**
**Surplus / (deficit) for the year**
**2023**
**Movement in Reserves**
£69 542
Reserves b/fwd
£16 428
Added to reserves
-
Used from reserves
**£85 970**
**Reserves c/fwd**|**2024**
**2024**
**2024**
Notes
**Restricted**
**Unrestricted**
**Total**
1a
-
£42 770
£42 770
-
£106 555
£106 555
-
£1 151
£1 151
-
£275
£275
-
£2 487
£2 487
**-**
**£153 237**
**£153 237**
1b
-
£108 026
£108 026
-
£2 971
£2 971
-
£4 346
£4 346
-
£4 385
£4 385
-
-
-
-
£6 456
£6 456
-
£1 811
£1 811
-
£653
£653
-
£9 906
£9 906
-
-
-
-
£1 414
£1 414
-
£171
£171
-
-
-
-
£1 284
£1 284
-
£2 269
£2 269
-
£2 179
£2 179
-
-
-
**-**
**£145 872**
**£145 872**
**-**
**£7 365**
**£7 365**
**2024**
**2024**
**2024**
**Restricted**
**Unrestricted**
**Total**
-
£85 970
£85 970
-
£7 365
£7 365
-
-
-
**-**
**£93 335**
**£93 335**|
|---|---|
## **South Cerney Pre-School Playgroup Statement of Assets and Liabilities As At 31 August 2024**
|**2023**
**2024**
**Restricted**
**Movement in reserves**
£69 542
Reserves fund as at 1 Sept
-
£16 428
Add Surplus of receipts over payments
-
**£85 970**
**Reserve fund as at 31 Aug**
**-**
**Represented by cash funds**
£54 187
Lloyds general account 1
£10 076
Lloyds savings account (fundraising)
£21 690
Lloyds savings account (redundancy contingency)
£17
Cash in hand
**£85 970**
**Total cash**
**Assets retained for charities own use**
£283 250
Buildings
£11 536
Office, computers & electronic equipment
£31 003
Furniture, fixtures & fittings
£20 440
Other assets used by the charity in delivering its objectives
**£346 229**
**Total assets**
**Liabilities**
-
HM Revenue & Customs PAYE/NIC (payable September 2024)
£206
Other various (payable September 2024)
**£206**
**Total Liabilities**|**2024**
**Restricted**
-
-|**2024**
Notes
**Unrestricted**
£85 970
£7 365
**£93 335**
2
£58 575
£12 715
£21 965
£79
**£93 335**
£283 250
£11 536
£31 003
£20 440
**£346 229**
1c
£637
£303
**£940**|
|---|---|---|
||**-**||
## Notes:
## 1. Accounting policies
a) Basis of accounting: The accounts have been prepared under the receipts and payments basis.
b) Turnover: Income is credited to the receipts and payments account when received.
c) Assets retained for charities own use: are listed at estimated replacement insurance value.
## 2. Reserves
|Balance as at 1 Sep 2023
Addition to reserves
Reserves used in the 12 months to 31 Aug 2024
**Balance as at 31 August 2024**|**Restricted**
**Unrestricted**
-
£85 970
-
£7 365
-
-|
|---|---|
||**-**
**£93 335**|
3. South Cerney Pre-school Playgroup is a registered charity and is not liable to taxation.
4. The average number of staff employed in the period was 10.
The accounts are signed on behalf of the Trustees by:
Signed:
Print Name:
Position:
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteosl
members of
Chari.'y N8inÈ
So¥9fd C6RAÉ-I f
- gorfooL qLèV4Qoo¢
On accounts forthe year
ended
Charlty no
(If any)
3) qol
S0161¥
Set out on pages
reinembtr lo inc1vee Ihe i)age numbers ol additional sheelsl
I report to the trustees on my examination of the accounts of the above
charity {"the Trust.) for the year ended S I ' OÉ, 2D• .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance wtth the requirements of the Charities Act
2011 Clhe Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention
") in connection wth
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordan vth sectton 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinevs ststement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Ple
delete the words in the brad(ets rfthgy do not appty.
Signed:
Date:
Name:
CLA-
Relevant professlonal
qualificatlon(s) or ljody
(if any):
AssvCIKI lod brf CdifG¢G? CK2T]FIG? Aceuo