## **Trustees' Annual Report for the period**
Period start date Period end date 1[st] Sept 2021 31 August 2022
**From To**
## Section A Reference and administration details
Charity name South Cerney Preschool Playgroup Other names charity is known by n/a Registered charity number (if any) 301614 Charity's principal address Berkeley Close South Cerney Gloucestershire Postcode GL75UW
Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13|Trustee name|Ofce (if any)|Dates acted if not for
whole year|Name of person (or body)
enttled to appoint trustee (if
any)|
|---|---|---|---|---|
||Jo Hanson|Chair|||
||Louisa Hall|Secretary|||
||Ellie Hanks|Treasurer|||
||Laura Johnston||7/11/23||
||Naomi Nethercot||||
||Lydia South||||
||Laura Gopsill||||
||Holly Greenhough||7/11/23||
||Jade Summers||7/11/23||
||||||
||||||
||||||
||||||
## Names and addresses of advisers (Optonal informaton)
|Type of adviser|Name
Address|Name
Address|
|---|---|---|
|Accountant|||
||||
||||
||||
Name of chief executve or names of senior staf members (Optonal informaton)
March **2012**
**TAR**
1
Aimee – Louise Thomson (Manager) and Tracey Smart (Deputy Manager)
## Secton B Structure, governance and management
## Descripton of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted (eg. trust, association, company) Appointed at AGM or co-opted by committee/members Trustee selection methods (eg. appointed by, elected by)
## Additonal governance issues (Optonal informaton)
We operate in accordance with our Policies and Procedures. The policies are put You may choose to include in place by the Management Committee and reviewed annually, or as required. additional information, where The procedures are implemented by our staff members. relevant, about:
- policies and procedures adopted We are members of PATA which offers support and guidance for preschools for the induction and training of within Gloucestershire. trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## Secton C Objectves and actvites
The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:-
Summary of the objects of the charity set out in its governing document
1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability.
2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
3. Instigating and adhering to and furthering the aims of PATA.
March **2012**
**TAR**
2
We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework. Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system.
I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to.
Summary of the main actvites undertaken for the public beneft in relaton to these objects (include within this secton the statutory declaraton that trustees have had regard to the guidance issued by the Charity Commission on public beneft)
Additonal details of objectves and actvites (Optonal informaton)
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
We have had another successful year at Playgroup with our dedicated team of staff continuing to grow. Mrs Thomson continues to fulfil her role as Manager to a very high standard and Miss Smart and Mrs Fenton provide excellent support as Deputy Manager and SENDCo. Emma Hunter – Osborne has joined us on a permanent basis after many years as bank staff and Mrs Snow who also joined us to provide lunch cover will be increasing her hours after Easter.
A number of long standing Committee members are left at the AGM (Nov 2023) but this was expected as they no longer have children at the setting. We were very pleased to welcome some new members.
We started the academic year with 38 children on our register and ended it with 53 – a slight increase on the previous year.
In July, we saw 25 leavers off to Primary school, with the majority going to Ann Edwards school in South Cerney, with whom we continue to have strong links. We ran a very successful transition period with school from May 2023 which has significant benefits for the children.
This year we were very fortunate to receive over £1000 from South Cerney Duck Race Committee. We also received £500 from Asda at Haydon Wick, £200 from Bathurst Mason’s, £75 from South Cerney Flower show and also raised £350 from a recent raffle.
The majority of this money has been spent on developing sensory areas in both rooms and some further improvements in the garden.
We are working closely with Bromford Housing on their planned developments for the housing estate that borders with Playgroup and they have kindly agreed to fund some improvements to our garden and replace some fencing.
March **2012**
**TAR**
4
## **Section E Financial review**
South Cerney Playgroup aims to hold enough financial reserves to meet **Brief statement of the** redundancy obligations and to sustain the Playgroup if income falls below **charity’s policy on reserves** expected levels. Aims: To manage our finances responsibly To budget for predictable fluctuations in income and expenditure To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs). Procedures The Playgroup operates three bank accounts: A general account for day to day income and expenditure. An account to cover any redundancy obligations (currently held as reserves) required as well as building and maintenance costs if necessary. A Fundraising account, for all additional equipment, or buildings. The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £20,000 to cover this. Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure.
## **Details of any funds materially in deficit**
## Further fnancial review details (Optonal informaton)
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Our principal source of funds is from Gloucestershire County Council’s funding for the 15 hours (universal) and 30 hours (extended). We also charge fees for children not yet eligible to receive funding. We also fundraise throughout the year and apply for appropriate grants and funding to purchase equipment and resources as necessary.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
March **2012**
**TAR**
5
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Jo Hanson||
||Chairperson||
||7thNovember 2023||
March **2012**
**TAR**
6
## **South Cerney Pre-School Playgroup Receipts and Payments Account 1 Sep 2022 to 31 Aug 2023**
|**2022**
**Receipts**
£37,985
Children's fees
£86,423
Grant (children funding)
£4,440
Other Receipts (Playgroup)
£1
Interest (Bank accounts)
£22,000
Fundraising/ Donations income
**£150,849**
**Total Receipts**
**Payments**
£86,152
Salaries
£1,986
Refreshments & consumables
£1,768
Play materials
£3,723
Equipment
-
New fixtures
£5,973
Maintenance & cleaning
£2,036
Insurance
£126
Rates
£6,673
Utilities - electric, telephone, broadband
-
Utilities - Water
£1,133
Recycling and rubbish disposal
£204
Subscriptions & other fees
-
Bank fees
£1,854
Administration costs
£667
Training costs
£2,863
Other (playgroup)
£19,156
Other (fundraising)
**£134,315**
**Total Payments**
**£16,533**
**Surplus / (deficit) for the year**
**2022**
**Movement in Reserves**
£53,009
Reserves b/fwd
£16,533
Added to reserves
-
Used from reserves
**£69,542**
**Reserves c/fwd**|**2023**
**2023**
**2023**
Notes
**Restricted**
**Unrestricted**
**Total**
1a
-
£29,565
£29,565
-
£113,770
£113,770
-
£4,855
£4,855
-
£110
£110
£700
£5,521
£6,221
**£700**
**£153,820**
**£154,520**
1b
-
£94,144
£94,144
-
£2,320
£2,320
£700
£4,301
£5,001
-
£1,442
£1,442
-
-
-
-
£15,507
£15,507
-
£1,873
£1,873
-
£1,082
£1,082
-
£9,384
£9,384
-
£107
£107
-
£1,138
£1,138
-
£50
£50
-
-
-
-
£1,365
£1,365
-
£1,042
£1,042
-
£3,192
£3,192
-
£445
£445
**£700**
**£137,391**
**£138,091**
**-**
**£16,428**
**£16,428**
**2023**
**2023**
**2023**
**Restricted**
**Unrestricted**
**Total**
-
£69,542
£69,542
-
£16,428
£16,428
-
-
-
**-**
**£85,970**
**£85,970**|
|---|---|
## **South Cerney Pre-School Playgroup Statement of Assets and Liabilities As At 31 August 2023**
|**2022**
**2023**
**Restricted**
**Movement in reserves**
£53,009
Reserves fund as at 1 Sept
-
£16,533
Add Surplus of receipts over payments
-
**£69,542**
**Reserve fund as at 31 Aug**
**-**
**Represented by cash funds**
£31,946
Lloyds general account 1
£15,972
Lloyds savings account (fundraising)
£21,580
Lloyds savings account (redundancy contingency)
£44
Cash in hand
**£69,542**
**Total cash**
**Assets retained for charities own use**
£283,250
Buildings
£11,536
Office, computers & electronic equipment
£31,003
Furniture, fixtures & fittings
£20,440
Other assets used by the charity in delivering its objectives
**£346,229**
**Total assets**
**Liabilities**
-
HM Revenue & Customs PAYE/NIC (payable September 2023)
£161
Other various (payable September 2022)
**£161**
**Total Liabilities**|**2023**
**Restricted**
-
-|**2023**
Notes
**Unrestricted**
£69,542
£16,428
**£85,970**
2
£54,187
£10,076
£21,690
£17
**£85,970**
£283,250
£11,536
£31,003
£20,440
**£346,229**
1c
-
£206
**£206**|
|---|---|---|
||**-**||
## Notes:
## 1. Accounting policies
a) Basis of accounting: The accounts have been prepared under the receipts and payments basis.
b) Turnover: Income is credited to the receipts and payments account when received.
c) Assets retained for charities own use: are listed at estimated replacement insurance value.
## 2. Reserves
|Balance as at 1 Sep 2022
Addition to reserves
Reserves used in the 12 months to 31 Aug 2023
**Balance as at 31 August 2023**|**Restricted**
**Unrestricted**
-
£69,542
-
£16,428
-
-|
|---|---|
||**-**
**£85,970**|
3. South Cerney Pre-school Playgroup is a registered charity and is not liable to taxation.
4. The average number of staff employed in the period was 10.
The accounts are signed on behalf of the Trustees by:
Signed:
Print Name:
Position:
CHARITY COMMISSION
FOR ENGLAND AND WALES
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