2022-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1[st] Sept 2021 31 August 2022

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To

Section A Reference and administration details

Charity name South Cerney Preschool Playgroup Other names charity is known by n/a Registered charity number (if any) 301614 Charity's principal address Berkeley Close South Cerney Gloucestershire Postcode GL75UW

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
1 Jo Hanson Chair
Angharad Secretary
2
Loxton
3 Ellie Hanks Treasurer
4 Rachel Perring
Naomi
5
Nethercott
6 Kirsty Turner
7 Sarah Daffern
8 Aimee Arnell
9 Lydia South 7 [th] November 2022
10 Laura Gopsill 7 [th] November 2022
Holly (Co-opted 7 [th] November 2022
11
Greenhough member)
12 Fiona Ryan 7 [th] November 2022
13 Louisa Hall 7 [th] November 2022
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Names and addresses of advisers (Optional information)

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Type of adviser Name Address Accountant

Name of chief executive or names of senior staff members (Optional information)

Aimee – Louise Thomson (Manager) and Tracey Smart (Deputy Manager)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution Type of governing document (eg. trust deed, constitution) By voluntary management committee How the charity is constituted (eg. trust, association, company)

• (eg. trust deed, constitution)

Appointed at AGM or co-opted by committee/members Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

We operate in accordance with our Policies and Procedures. The You may choose to include policies are put in place by the Management Committee and additional information, where reviewed annually, or as required. The procedures are relevant, about: implemented by our staff members.

• policies and procedures adopted for the induction We are members of PATA which offers support and guidance for and training of trustees; preschools within Gloucestershire.

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:-

Summary of the objects of the charity set out in its governing document

1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability.

2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.

3. Instigating and adhering to and furthering the aims of PATA.

We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework.

Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system.

I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have had another successful year at Playgroup with our dedicated team of staff continuing to grow. Sophie Peglar is now employed on a permanent contract and Miss Smart has become our Deputy Manager following the departure of Mrs Saint. Mrs Thomson continues to fulfil her role as Manager to a very high standard.

A number of long standing Committee members are left at the AGM (Nov 2022) but this was expected as they no longer have children at the setting. We were very pleased to welcome some new members and our Committee is at full capacity.

We started the academic year with 43 children on our register (23 in Pre School and 20 in The Pod) and ended it with 52 (40 in Pre School & 12 in The Pod)

In July, we saw 23 leavers off to Primary school, with all going to Ann Edwards school in South Cerney, with whom we continue to have strong links. We ran a very successful transition period with school from May 2022 which has significant benefits for the children.

Mrs Fenton successfully completed both her Level 3 Award for Special Educational Needs Coordinator in Early Years Settings and her Level 2 Certificate in Understanding Autism. Mrs Taylor is continuing to study for her Level 3 Diploma for the Early Years Workforce and Educator. 8 staff completed their First Aid training over two Saturday’s at the beginning of the year and 2 staff have completed their renewed Safeguarding training. Sophie is now fully qualified at Level 2

This year we were very fortunate to receive the final instalment of our donation from Wain Homes which has allowed us to make some large improvements to Playgroup – in total we received £27,429.78. One Stop also donated £400 and we received £1000 from the Duck Race Committee. We have also received £1000 from Waitrose’s Community Matters Scheme and £1885.56 from Co-op’s Local Community Fund.

With this money we have been able to complete a lot of much needed maintenance work which included £2500 on clearing and repairing the drains on the lane down to Playgroup. Flooding had been a problem for a long time and we were kindly given 25% of the fee back by the Diocese of Gloucester who own the land. We were also able to fit a phone line into The Pod, install new wifi internet connections throughout both buildings and replace the rotten roof on the rear outbuilding and fit a new kitchen in The Pod. Around this time last year we also had a full Fire Safety survey done of our site and have been able to make some big improvements from that. We have paid for Happy Beans and now Cheeky Feet to come in once a week for the children which everyone has really enjoyed and a wellbeing session for staff in September. We will continue with Happy Feet in the Spring term as well. The biggest impact the money has had however is outside in our garden. We have built fantastic outdoor learning area including a caravan for the children to play in and have had new more secure fencing installed at the

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Section D Achievements and performance

front and very back of the site, a new tarmac path put down at the entrance, a large unused container removed and a wooden storage area built in it’s place. We had two very large trees removed which has really opened up the garden, making the two spaces much more useable for the children.

Section E Financial review

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Brief statement of the charity’s policy on reserves

South Cerney Playgroup aims to hold enough financial reserves to meet redundancy obligations and to sustain the Playgroup if income falls below expected levels. Aims:

• To manage our finances responsibly

• To budget for predictable fluctuations in income and expenditure

• To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs).

Procedures

The Playgroup operates three bank accounts:

• A general account for day to day income and expenditure.

• An account to cover any redundancy obligations (currently held as reserves) required as well as building and maintenance costs if necessary.

• A Fundraising account, for all additional equipment, or buildings.

The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £20,000 to cover this.

Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

Our principal source of funds is from Gloucestershire County Council’s funding for the 15 hours (universal) and 30 hours (extended). We also charge fees for children not yet eligible to receive funding. We also fundraise throughout the year to purchase equipment and resources as necessary although due to the large donation received from Wain Homes this year we have not had to do this to the same degree as previous years.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jo Hanson Position (eg Secretary, Chairperson Chair, etc) Date 7th November 2022

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South Cerney Pre-school Playgroup Recelpts and Payments Account I Sep 2021 to 31 Aug 2022 2021 2022 2022 Restricted Unrestricted 2022 Tgtal Notes Receipt$ Children'sfees Grant (children fundin81 Other Receipt5 (Playgroupl Interest (Bank accounts) Fundralsingl Donation5 income Total Recelpts £29.300 £80,839 £5,091 £38,192 £86.423 £4,232 £1 £22,000 £150,849 £38.192 £86.423 £4,232 £1 £22,000 £150,849 £12.583 £127,813 Ib Payments Salaries Refre5hment5& consumabl Play materials Equiprnent New fixtures Maintenance& cleanin8 In5ur3nce Rates Utilitiw- dectrlc, telephone, broadband Utiliti￿- Water Recycling and rubbish disposal Subscription5 & other fee5 Bankfees Administration costs £75,401 £1,733 £4,170 £2,480 E86,152 £2,048 £1,768 £3,781 £86,152 £2,048 £1.768 £3,781 £11.955 £1.899 £5,625 £2,036 £126 £7,036 £5,625 £2.036 £126 £7.036 £4,948 £314 El,071 £1.551 £1,133 £204 £1.133 £204 £2,314 £539 £100 £12,008 £120,483 £3,665 £661 £917 £19,J56 £134,315 £3,665 £667 E917 £19,156 £134.315 Other Iplaygroupl Other IfundraisinEI Total Payment5 £7,330 Surplusl IdefficitlfDrthe year £16,533 £16,533 zozi 2022 2022 Restricted Unrestricted 2022 Total Movement in Reserve5 Reserves blfwd Add￿ to reserves Used from re5erve5 Reserves cllwd £45,679 £7,330 £53,009 £16.533 E53.009 £16,533 £53,009 £69.542 £69,542

South Cerney Pre-school Playgroup 5tstement of A$5ets and Liabilities As At 31 August 2022 2021 2022 2022 UThrestrlcted Notes Reltrlcted MovemÈrbt Irb reserve$ RÈsÈrvosfund asèt I Sept Add Surplusof rec*ptsover payma)ts ReseNe frjnd a5at31 Aug £45,679 £7,330 £53,009 £53,009 £16,533 £69,542 Represented bycashfvnd$ Lloyd58eneral account I Lloyd5savin85aCCQUnt Ifundraisingl Lloydssawn85account Iredundantytoritingencyl Cash in hand Total cash £36,863 £15,917 £162 £67 £53,009 £31,946 £15,972 £21,580 £44 £69,542 A5set$retafjnedlorch3rltles own use Buildin85 Offic&, tomputers& dectronicequipment £283.250 £11,536 £31.003 £20,440 £346,229 £283,25Q £11,536 £31.003 E20,440 £346,229 Other a55et5 Used bythe¢harity In delivErin8lt50bjective5 Ic £329 £261 £590 HM Revenue & Customs PAYE/NIC Ipayable5eptember 20221 Other variouslpayable5eptember 20221 £161 £161 Notes.. l. Accounting pollcles al Basis of3ccounting'.The3ccounts havebeen prep3red unoeTthe reLeiptsand payrnent5 bas15. blTurnover'. IncDme iscreditedto the receipts3nd payments account when rec¥ved. cIA55et5Tetained forcharitie50wn use.. arelistEd at e5timBted replKernentin5urancevalue. 2. Reserves Re5tilcted Unrestrlcted £53.009 £16,533 6alancea5 at I SEP 2021 Additionto reserves Reservesused in the 12 monthsto 31 Aug2022 ?alance asat 31 AuEU5t 2022 £69.542 3. South Cerney Pr&school Play8roup isa register￿ charityand is not liableto taxjtion. 4. Theavera8enumber of staff employed in the period was9. ThÈaccounts arosl8ned on bÈhalfofthÈTrustee5by'. Slgned.. Prlnt Name.. Position..

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of S CJtJfv4 tyQ.sr H30, On accounts for the year ended Jl[gi2z Charity no (If any) Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust I for the year ended Respon5ibilitie$ and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111"the Acr'i- I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5}Ibl of the Act. I have corllpleted my examination. I confirm that no material matters have cow.e to m¥1 atl.eqtiop. 1g&.-,x,ere>¥•n knGii nectiofi Irjlth the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 Of the Act or Ihe accounts do not accord with the accounting records Independent ex?mip.er's statemant I have no concerns and have come across no other matters in connectioh with the examination lo which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1417 12 Name: JA14 k_y6¥.,: Relevant profosslonal qualifi¢ation{sl or body (if any): Address: t) aJfTP..C SILVÉQ *-, £Érr IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brlef details ot any itèms that the examiner wishes to dlsGlose. IVonJÉ IER Ootober 2018