## **Trustees' Annual Report for the period** Period start date Period end date 1[st] Sept 2019 31 August 2020 **From** **To** ## Section A Reference and administration details South Cerney Preschool Playgroup **Charity name Other names charity is known by** n/a **Registered charity number (if any)** 301614 **Charity's principal address** Berkeley Close South Cerney Gloucestershire **Postcode GL75UW** ## **Names of the charity trustees who manage the charity** |1
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13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jo Hanson|Chair|Appointed Nov 2019|| ||Eleanor Hanks|Secretary||| ||Cath Black|Treasurer|Appointed Feb 2019|| ||Rachel Perring|||| ||Becky Edlington|Treasurer until Feb
2019||| ||NickyCranfield|||| ||Sarah Daffern|||| ||Aimee Arnell|||| ||Angharad Loxton||Appointed ?????|| |||||| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser **|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Accountant**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Aimee – Louise Thomson (Manager) and Natalie Saint (Deputy Manager) **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) By voluntary management committee How the charity is constituted - (eg. trust, association, company) Appointed at AGM or co-opted by committee/members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; We operate in accordance with our Policies and Procedures. The policies are put in place by the Management Committee and reviewed annually, or as required. The procedures are implemented by our staff members. We are members of PATA which offers support and guidance for preschools within Gloucestershire. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:- **Summary of the objects of the charity set out in its governing document** 1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability. 2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area. 3. Instigating and adhering to and furthering the aims of PATA. **TAR** March **2012** 2 We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework. Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system. I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** There have been several staffing changes throughout the year at Playgroup which have had a very positive impact on the successful and efficient running of our setting. Aimee Thomson joined us as Deputy Manager in September but following the resignation of the previous Manager, Sarah Dibley in October 2019, Aimee took over this role. Aimee has done a fantastic job and Playgroup has gone from strength to strength under her leadership. Natalie Saint is our Deputy Manager having joined us in November 2019 and has proved to be a great asset to the setting too. Claire Ryall stepped down as Chair at the AGM in November and Jo Hanson took over the role. Jo has developed an excellent relationship with Aimee Thomson and the working relationship between staff and the Committee has run very effectively throughout the year. The current committee remains very proactive and dedicated. We started the academic year with 49 children on our register and ended it with 39. Normally we would expect this figure to increase as the year progressed but due to Covid we had no new children joining us from March onwards. In addition to this, when we reopened in June, only a very small number of our 2 – 3 year olds returned and a number of our Pre Schooler children remained at home as well. This was to be expected given the situation. In July, we saw 21 leavers off to Primary school, with the majority going to Ann Edwards school in South Cerney, with whom we continue to have strong links. We would normally run successful transition sessions for our school leavers but due to Covid, this was sadly not possible this year. Due to Covid & lock down not all staff training was completed as planned however all staff undertook numerous online training courses whilst we were closed to continue their professional development. Natalie Saint is currently completing a Level 3 Special Educational Needs Co-Ordinator qualification. During February half term we replaced the outdoor patio area in the garden to make it safer for outdoor play and in August had a new, more secure front gate fitted to our playground area. This included a new security intercom system. We were also able to buy some fantastic new play equipment for the setting in August in preparation for re-opening in September. Fundraising activities were sadly very limited from March of this year due to Covid however we were very fortunate to receive an anonymous donation of £1000 at the start of the year and a donation of £300 from a local pub from a fundraising event they held in lockdown. We had numerous fundraising events planned for the Spring and Summer term which sadly had to be cancelled. **TAR** March **2012** 4 ## **Section E Financial review** South Cerney Playgroup aims to hold enough financial reserves to **Brief statement of the** meet redundancy obligations and to sustain the Playgroup if **charity’s policy on reserves** income falls below expected levels. Aims: • To manage our finances responsibly • To budget for predictable fluctuations in income and expenditure • To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs). **Procedures** The Playgroup operates two bank accounts: • A general account for day to day income and expenditure. This account also covers all redundancy obligations (currently held as reserves) as required as well as building and maintenance costs if necessary. • A Fundraising account, for all additional equipment, or buildings. The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £21,600 to cover this. Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include Our principal source of funds is from Gloucestershire County additional information, where Council’s funding for the 15 hours (universal) and 30 hours relevant about: (extended). We also charge fees for children not yet eligible to • the charity’s principal receive funding. We also fundraise throughout the year to purchase equipment and resources as necessary although this has - sources of funds (including any fundraising); been severely restricted this year due to Covid. - • how expenditure has supported the key objectives of the charity; - • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** **TAR** March **2012** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jo Hanson **Position (eg Secretary, Chair,** Chairperson **etc) Date** 6th November 2021 **TAR** March **2012** 6 South Cemey Pfe-sehool Playtroup Recelpts and Payments Arcount 1 Sep 2020 ts 31 ALY 2021 2020 2021 2011 1021 Note5 £17.721 £80.928 £8.080 Child￿'s1ees Grant l¢hildren lundiryl her Recespts IW•ygrwpl Intefest IBank accounts) Fundr•ising income Total R•ulpts £29.3 E80A39 £4M91 £29.300 £80.839 £5.091 Éi.LXX) £3,849 £110.579 E12,583 É126,813 E12,583 £127MI3 £i,th Ib Paymehts $414rtes Relreshments & cw5um Pl*¥ materta15 Eguipmefit tr4e* fi￿¥re$ Ma¢nieThance & deanlr¥ Instsrance Rates Vlililits- eleari( teleph￿. Iw0￿b￿d Ulblities. Wotef Rerydin8 and rubbish disposal SubsUiPtiw4 & other fees 8ank lee5 Admln15tratiw costs Tralnln8a>5ts Olher Iplay8roupl Other Ifundrai51ry> Totsl Payments É72.991 El,237 El.832 £75,401 £1,733 É4,170 £2,480 E75.401 £1.733 £4.170 £2.480 £6,952 £1,167 £255 £3,779 £11,955 £1,899 £11.95S 1,899 £4,948 £314 £1.071 £1.551 É4.948 £314 É1.071 £1,551 £i,th)i £933 £1,863 £1,230 £276 £969 £94,974 É2.314 £2.314 É539 £S39 Éitsj £iTr) Éii,C#)8 £12.(X)8 £119,483 £120.483 £i,cts) £1.[￿) £15.605 Swptslldefidtl lortr*y• £7,3JQ É7,330 2020 2021 2021 zozi £30.074 £15.605 Reswves bl Addedto reseryes Used lrnm re5er¥e5 É45,679 R•ser¥esclh¥d £45.679 £7.330 £45.679 E7,330 £5a.f £53.009 South Cerney Pr*Sdwl PlaygfO¥P ststernèntol Assets athd Uabllrtles s At 31Awu512021 iozi Iiotes E30.074 ÉJS.605 79 Restryes fund as at i Se Add ￿rplUs01reCeIpts Tr•ef POIWIts £45.679 £7,330 £30,109 U0￿5¥eneral acf¢Unt I £15.342 UtrrfdSS￿n￿ xc0untlfv￿￿¥ £162 x(ountlrtdundarKyMnt*yl £y f45.667 £36,864 E15.917 £162 £67 3X•)9 Cash in hand Totsi rash t283.250 ÉIL,536 E31.(#J3 Fumiture, ￿￿ureS & rrtti 20,440 Othef assets usodtythedwty £J16229 Totil*iiets 83.250 Ell,536 £31,￿3 E20.440 £39 É99 HM Re¥￿￿¢& CuAmsPAITlNKlwibleSw•￿ 10211 OEhef YafiouslpwbltSepi•nbw20211 TotslU•￿1 £329 £261 90 Woies.. l. 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13|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jo Hanson|Chair|Appointed Nov 2019|| ||Eleanor Hanks|Secretary||| ||Cath Black|Treasurer|Appointed Feb 2019|| ||Rachel Perring|||| ||Becky Edlington|Treasurer until Feb
2019||| ||NickyCranfield|||| ||Sarah Daffern|||| ||Aimee Arnell|||| ||Angharad Loxton||Appointed ?????|| |||||| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser **|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Accountant**||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** Aimee – Louise Thomson (Manager) and Natalie Saint (Deputy Manager) **TAR** March **2012** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) By voluntary management committee How the charity is constituted - (eg. trust, association, company) Appointed at AGM or co-opted by committee/members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; We operate in accordance with our Policies and Procedures. The policies are put in place by the Management Committee and reviewed annually, or as required. The procedures are implemented by our staff members. We are members of PATA which offers support and guidance for preschools within Gloucestershire. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The aim of the Playgroup is to enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the need of their children through community (voluntary managed) groups and by:- **Summary of the objects of the charity set out in its governing document** 1. offering appropriate play facilities and training courses, together with the right of parents to take responsibility for, and to become involved, in the activities of such groups, ensuring that such groups offer opportunities for all children and young people, whatever their races, cultures, religion, means or ability. 2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area. 3. Instigating and adhering to and furthering the aims of PATA. **TAR** March **2012** 2 We provide early years education and childcare for children aged from 2 years until statutory school age. We offer half, and full day sessions, and follow the Early Years Foundation Stage Framework. Our setting is open and accessible to all members of the community and we base our admissions policy on a fair system. I confirm that we have had regard to the public benefit guides PB1, PB2 and PB3 when making decisions they are relevant to. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** There have been several staffing changes throughout the year at Playgroup which have had a very positive impact on the successful and efficient running of our setting. Aimee Thomson joined us as Deputy Manager in September but following the resignation of the previous Manager, Sarah Dibley in October 2019, Aimee took over this role. Aimee has done a fantastic job and Playgroup has gone from strength to strength under her leadership. Natalie Saint is our Deputy Manager having joined us in November 2019 and has proved to be a great asset to the setting too. Claire Ryall stepped down as Chair at the AGM in November and Jo Hanson took over the role. Jo has developed an excellent relationship with Aimee Thomson and the working relationship between staff and the Committee has run very effectively throughout the year. The current committee remains very proactive and dedicated. We started the academic year with 49 children on our register and ended it with 39. Normally we would expect this figure to increase as the year progressed but due to Covid we had no new children joining us from March onwards. In addition to this, when we reopened in June, only a very small number of our 2 – 3 year olds returned and a number of our Pre Schooler children remained at home as well. This was to be expected given the situation. In July, we saw 21 leavers off to Primary school, with the majority going to Ann Edwards school in South Cerney, with whom we continue to have strong links. We would normally run successful transition sessions for our school leavers but due to Covid, this was sadly not possible this year. Due to Covid & lock down not all staff training was completed as planned however all staff undertook numerous online training courses whilst we were closed to continue their professional development. Natalie Saint is currently completing a Level 3 Special Educational Needs Co-Ordinator qualification. During February half term we replaced the outdoor patio area in the garden to make it safer for outdoor play and in August had a new, more secure front gate fitted to our playground area. This included a new security intercom system. We were also able to buy some fantastic new play equipment for the setting in August in preparation for re-opening in September. Fundraising activities were sadly very limited from March of this year due to Covid however we were very fortunate to receive an anonymous donation of £1000 at the start of the year and a donation of £300 from a local pub from a fundraising event they held in lockdown. We had numerous fundraising events planned for the Spring and Summer term which sadly had to be cancelled. **TAR** March **2012** 4 ## **Section E Financial review** South Cerney Playgroup aims to hold enough financial reserves to **Brief statement of the** meet redundancy obligations and to sustain the Playgroup if **charity’s policy on reserves** income falls below expected levels. Aims: • To manage our finances responsibly • To budget for predictable fluctuations in income and expenditure • To hold reserves to cover redundancy obligations, half a term’s running cost and to pay lieu of the notice (and building maintenance costs). **Procedures** The Playgroup operates two bank accounts: • A general account for day to day income and expenditure. This account also covers all redundancy obligations (currently held as reserves) as required as well as building and maintenance costs if necessary. • A Fundraising account, for all additional equipment, or buildings. The amount held to cover any redundancy obligations is reviewed regularly to ensure that sufficient funds are available. Current estimation is £21,600 to cover this. Budgets are completed annually and updated on a termly basis to take account all factors affecting income and expenditure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include Our principal source of funds is from Gloucestershire County additional information, where Council’s funding for the 15 hours (universal) and 30 hours relevant about: (extended). We also charge fees for children not yet eligible to • the charity’s principal receive funding. We also fundraise throughout the year to purchase equipment and resources as necessary although this has - sources of funds (including any fundraising); been severely restricted this year due to Covid. - • how expenditure has supported the key objectives of the charity; - • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** **TAR** March **2012** 5 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jo Hanson **Position (eg Secretary, Chair,** Chairperson **etc) Date** 6th November 2021 **TAR** March **2012** 6