Trustees Annual Reports for Year 2023-2024
Period CoverirKJ April 1st 2023. untrl April 1st 2024
Reference and administratlon detalls:
Charlty Name
Patthway Communlty Assoclatlon
Other Names tharlty Is known by
Reg15tered Charfty Number
301597
Charltks Address
Patchway Communlty Centre
Rodway road
Brlstal BS34 SPF
Names of Trustees WI￿ manage the Charfty
Trustee Name
Offlce Ilf any)
Dates acted Ilf not
whole
earl
Jul 2013-23
Jul 2013-23
Jul 2013-23
John Thoma5
rina Brice
Eve Or
Chalr
Treasurer
Secreta
StNcture Governance and Management:
Currently there Is one Part Tlme Manager and volunteers from the Assodatlon
Type ol Governln8 Document:
Constitutlon adopted 2009
How Charfty ts constltuted:
Association tomprisin8 25 members {Volunteers)
Elected at AGM held annually in July
Trustee S￿e￿Oft yocess:
Optlonal InfornHtlon'.
The prlncipal rea50n for this A5SOCiation Is to provlde a meetin8 point for the people
of Patchway and close environs
The meeting point is called Patchway CornmunFty Centre.

The Community Centre is leased from the Patchway Town Councll on the basis of
Year lease and a £l.(Kl/annum peppercorn rent
It Is our responslbility to maintain the building and keep in a safe and comfortable
condition for the people of Patchway and close environs.
As the Community Centre is used as a preschool (Bespoke Preschool) on a daily basis
procedures are in place to ensure safeguarding of chlldren
Fundlng for general runnln8 of the Centre is by room rental to variou5 groups In the
communltv.
Some funds were avallable from the Town Councll In the form of a maintenance grant
thls year for whith we were very grateful as the Insurance premium alone for thi5
buildlng has doubled since the refurbishment project of the last two years
We also apply for 8rants from varfous charitsble or8anisatlons. but we never rely on
belng succe55ful.
Objectlves arbd Acthiltles
We alm to provlde the people of Patchway and close environs wlth a Centre that Is flt
for purpose to be used from the youngest in our community {2-year-oldl to the oldest
In our communlty (Senioi cbtlzens activity groups includin8 a Luft¢heon Club)
Our actlvlty planning revolves around maxirnlslng use of all the room spaces wlth
groups who can "Ilve togetherf In harniony.
We provide a dedicated Classroom Spa￿ to the Local Authority for running Engllsh as
a second lan8Ua8e (ESOLI. Maths classes and Parentlng Courses for l¢xal people and
the new immi8rants In our town
Most of our evening actlwties are based around the Various martial arts 8roups from
Patchway and the surrounding area who frequent the Centre.
We have a Senlor Cltizens Luncheon aub once a weeK on Wednesday
We have Slimming World class on Thursdays
We have do8 training classes on a Tuesday whlch promote responsible do8 ownership
in the cornmunity.
We have an a55et in the main, large hall of a fvlly sprun8 dance floor whlch Is used for
Ballroom Danclng.

We have a Church Meeting on Saturday evenings
We have a ￿SIdent Amateur Dramatics 8roup on Sunday afternoon and evenlng. wlth
various dates for Pantomime and Play perfom)ances
We have two young people's dance classe5 on different evenlngs.
We have an Irish dance school
Any available spa￿/tIme Is used for ad-hoc bookin85 for chlldren's partles.
All the members of our community regardless of age, sex, race, falth and ability are
welcome to use our facllity. which has a very diverse back8round.
Addltlonal detalls
We have cont5nued to make some s￿1fkaftt Improvements to the "Old Bulldin
replacln8 the 196(fs tollets wlth new facllltles and this has made the Community
aware that we are strSvin8 to make thls a good place to work and relax in. The
renovatlons are goin8 ahead so the building should be 8ood for another 25150 year5
wlth more Improvements to thermal efficiency and the potential to utlllse the vast
roof space for PV and solar heating purposes.
The malntainin8 of the floors with a modern material means we now only need to
employ one cleaner for 10 hours per week a substantial saving over the year. Although
thissavin8 has beenwiped outbythecontinued Increase In the Government mlnlmum
wa8e. The new budget could cause us 518niflcant Increases due to both Nl
contributions and yet another rlse in mlnlmum wage
The employlng of a of a Centre managerto ald the volunteer manager has proved to
be very successful. The manager has been taken on in a part tlme role although she
volunteers for a lot of extra unpaid hours. Her local knowledge has proved invaluable
In flllin8 the room space that we now have.
The refurblshment left quile a lot to be desired wlth a very poor standard of Project
Control and Architectural Over5ite so we have to be constantly making good on some
of the 'lmprovementrf. We are endeavourfng to find Money each month to Improve
the acoustlc performance of our new hall a5 the echoes are awful, wron8 plasterboard
fitted??
Achlevements and Performance:
We have retained all of the groups whlch have used thls Centre over the past couple
of decades and reassured them that we will stlll be here with an Improved facility in
the future. although we have been forced to raise the room hire fees again after

keeping thern deliberate￿ low for the last 7 years, our town has been identified as
being in a deprived area. they are stlll wtth us and appreclate the efforts we have made
on thelr behalf.
We ran a social gathering of Disabled and Amputees on a no income basis whlch
proved to be very successful wsth atterxlees comlng from far and wlde. We are lucky
In havlng the M4IMS and main railway statlon within S minutes of our centre.
We hosted a party for the local Enablement Centre on a no income basis which was
fanta5tlc and if anyone thlnks life is hard. they have no idea until they meet some of
these Ilmbless infants and children and thelr parents.
We also hosted a.not for Income" thIld￿￿5 partyfor the local Scouts, which was very
successful.
Thls year, February, our Am Dram group ran a Pantomlme for the local population
whlch was very well supported. swellln8 their funds whlch they have further
relnvested in the Community Centre by modernising the sta8e and lightlng systems.
We may be able to employ a handymanlcaretaker for a limlted number of hours per
Wee￿ Thls wlll take some of the burden off of the Chalrman who Is currently
performlng the day-to4ay malntenance on this bulldlng. So far thls has not happened
but the Trustees are st511 lookin8 into this
Flnanclal Revlevr.
We ftnlshed March 2024 wlth a finishing balance on the current account, of £15693.02
wlth no outstandlng creditors. As we have further reduced our utility bills we can now
survtve for a full year if any of our major groups decided to pull out.
Staff costs are now limlted to a part tlme Manager and two part tlme cleaners; the
main outgoings are the utlllty bllls. Although clever programmlng by the new mana8er
has reduced our out goln8s on utlllty costs.
Detalls of any fund5 rnaterfalfy In defictt
There are no known debts to pay at thi5 time
Further Hnancial revlew detsils
Our main Sour￿ of fundin8 has been through room rental. We had to increase our
room rental charges to reflect the inflation cost and the increased cost because of
5tandlng char8es on our ener8y accounts. Our byal 8roups respected that declslon
and still sUPPOrt the centre

We will have to continue to tha5e the approprlate sour￿5 of funds: charitable bodles
etc. to ensure we have enough funds to put on more modest events for the
community as a whole - No change in policyfor thefvture
Future Plans.
Our future policy has not changed with respect to large speculative event5; the slow
and steady approach whkh has been the mainstay to our post covid recovery 55 payln8
off both in terms of financial stability, bulldln8 upkeep and adequate reseThes.
Wlth the above in mind, we dkl run a large Indlan Festlval for the 8rowing Indlan
population In thls area. The event Wa5 50 successful with rn0￿ people sn attendance
than was antlcipated. They wlsh to come a8ain next year so thls will have to be
addressed
The relocatlon of our resident preschool to their own bespoke area has been
successful in so far as we are far More flexlble and wlll allow larger cultural events to
take place without the fear of the halls not beln8 ready for the preschool on a Monday
morning. However, 8overnment tar8ets on preschool places means we will have to
once agaln use space in the centre to help as the government want more places with
no real income to the pre5chool&
We wlll coTr￿ntrate on gi￿n8 our existing group5 the best possible service as there
are schools and churth halls out there that can provlde this service at a subsldised
rent.
Declaratlon
The trustees declare that they have approved the trustees report above:
Slgned on behalf of the Trustees
John Thomas
Chalrpetson
Date:. 29th December 2024

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