Paganhill Maypole Village Hall Statement of Receipts and Payments for the Financial Year Ending 31 Mar 2026 31 Mar 2025 Recelpts Lettings Lettings Deposits Received Feed in Tariff Post Office Rental Donations Interest 14,719.00 1,005.00 7,449.62 1,079.23 155.00 2,432.90 12,265.00 935.00 8,531.51 1,046.78 135.00 2,178.90 Grants Total Receipts 26,840.75 25,092.19 Payments Electric Gas 560.16 1,089.53 644.34 394.98 133.26 261.93 566.13 1,487.21 561.23 725.16 118.75 108.54 Water Cleaning Materials Licences Bookings Phone Inspections Insurance Miscellaneous Support for Community Heartbeat Letting Deposits Returned Cleaner Repairs and Maintenance Administration Capital Items Total Expenses 565.77 753.40 802.18 249.24 162.00 685.00 1,458.34 2,245.39 143.85 4,968.65 14,847.44 1,117.50 2,599.12 2,510.81 428.27 1,325.00 11,818.30 Excess of Receipts over Payments 15,022.45 10,244.75 Opening Funds Balance Excess of Receipts over Payments Closing Funds Balance 113,899.82 15,022.45 128,922.27 103,655.07 10,244.75 113,899.82 Paganhill Maypole Village Hall Additional information extract of Asset and Liabilities for the Financial Year Ending 31 Mar 2026 31 Mar 2025 Cash at Bank- Current Account Cash at Bank- Savings Account Total Cash at Bank 43,743.76 85,178.51 128,922.27 28,721.31 85,178.51 113,899.82 Letting deposits held Amounts held on behalf of others 125.00 125.00 250.00 250.00 Net assets excluding amounts held on behalf of others 128,797.27 113,649.82 Funds Breakdown Restricted Funds Unrestricted Funds Total Funds (cash basis plus recognition of deposits held) 5,000. 123,797.27 128,797.27 5,000.00 108,649.82 113,649.82 Notes to the Financial Statements Basis of preparatlon The accounts are prepared on the receipts and payments basis in accordance with the Charity Commission guidance for charities entitled to prepare accounts on that basis. The accounts have been prepared under the historical cost convention. Freehold Property The total rebuild cost of the Paganhill Maypole Hall was estimated at £564,623 lexclusive of VATI by RebuildCostAssessment.com in June 2025. The building is insured for £705,779, including Solar Panels value of £27,625. Letting Deposits Letting deposits represent refundable amounts received in advance of hall bookings. Deposits are Fixed Assets Capital items purchased during the year Icash basisl: CCTV £1,32512024-25: £4,9681- LYN NIBLETT BOOk(K6EPING SERVICES LTE) Independent Examiner's Report Report to the trusteeslmembers of Paganhill Maypole Village Hall On the accounts forthe period Year 1 April 2025 to 31 March 2026 Charity number 301594 We report to the trustees on our examination of the accounts ofthe above charity I'the Trust") for the year 1 April 2025 to 31 March 2026. Responsibilities and basis of report As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). We report in respect of our examination ofthe Trust's accounts, carried out under section 145 ofthe 2011 Act 8nd in carrying out our examination. we h8ve followed the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination which gives us cause to believe that in, any material respect: Accounting records were not kept in accordance with section 130 ofthe Act or The accounts do not accord with the accounting records We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in orderto enable a proper understanding ofthe accounts to be reached. Lyn Niblett Bookkeeping Services Ltd Date . 8 May 2026 45 HIGH STREET, STROUD, GLOUCESTERSHIRE, GL5 IAN TEL.. 01453 883826 EMAIL.. office COMPANY REGISTRATION NUMBER.. 5207934 VAT NUMBER.. 713519351 nsmail.co.uk # **PAGANHILL MAYPOLE VILLAGE HALL STRATFORD ROAD, STROUD GLOUCESTERSHIRE Registered Charity Number 301594** **ANNUAL REPORT Year ending 31[st] March 2026** **AIMS and OBJECTIVES** The aim of the Trustees and Committee of the Maypole Hall is to provide an attractive, viable, energy efficient facility that contributes to the inclusion, cohesion and identity at the heart of the community it serves. Our objective is to continue to run the Hall as a well-equipped, well kept facility. To that end the committee meets regularly to ensure the smooth running of the Hall, identify problems and find solutions. Many of the cleaning and care-taking duties are undertaken by the Committee on a voluntary basis, however, Ceri, our cleaner is employed, on a self-employed basis, for 2 hours weekly, spent over three early morning sessions. Further objectives are to try to attract more people to the committee, to find a Bookings Officer and to keep the Hall up to date with current needs. ## **ACHIEVEMENTS and STRATEGIES** The year from April 2025 to March 2026 saw the hall gaining several regular groups and maintaining good hiring levels. The publicity generated by the web-site and the fairness of hiring charges means there is now good usage of the Hall throughout the week, with one off bookings being attracted. Jonathan has made some further changes to the booking forms and Mustafa has been working on the Hall’s Constitution and Governing Document, which is an on-going project. In August 2025 the Hall had 2 CCTV cameras fitted, increasing the security of the hall and our users. The continuing strategy of the committee is to identify and act on issues as quickly as possible, solving them before they become problems. It is a duty incumbent on all members to ensure the integrity of the Hall for the good of all our user groups. ## **INCOME** The Hall has maintained a good level of income from the sale of the electricity generated by the photovoltaics to the national grid. The income from the photovoltaics has continued to generate at a pleasing level, considering the solar panels are now fifteen years old. We were told their expected productive lifetime would be approximately 25 years before replacement became necessary, which could prove expensive. Hiring charges have been maintained, with no plans for any increase. We are very grateful to all the groups and classes who use the Hall and hope they will continue to do so. ## **ORGANISATIONAL STRUCTURE** The Hall is overseen by the Trustees, who are also Committee members. Charity Commission guidance states that all Committee Members are also considered Trustees, which means all members are responsible for guaranteeing the financial management of the Hall and can be held equally liable for any mis-management. The Insurance policy carries Trustee Indemnity. The Committee meets every 4-5 weeks, can be as many as 15, can co-opt members during the year and needs 5 members present for a meeting to be quorate. All members of the local community are encouraged to attend the Annual General Meeting and stand for election to the Committee. Members can live outside the area, but only people who vote in this Hall for local and general elections can nominate, second and vote at the AGM. ## **INVESTMENTS and RESERVES** The Hall has the benefit of the interest from a small trust fund set up in 1962 by Mr Ted Wheeler, this is currently held by the Coventry Building Society. The Hall is entitled to the income as long as it in existence. The Hall is not entitled to any of the capital. There are 2 Treasurer’s accounts, a current and a Coventry Building Society account, which, at the end of the financial year 2025- 2026 totalled £128,788.27 The eventual replacement of the Photovoltaics, which earn the Hall a substantial amount, means that capital could be depleted very quickly as, with assets at that level, we would probably not attract any grants. The property is Freehold. ## **ADMINISTRATION INFORMATION** Paganhill Maypole Village Hall is situated in Paganhill, Stroud. It is a Registered Charity, number 301594. The booking phone number is 07749799538. The web-site address is www.maypolehall.co.uk The email address is mail@maypolehall.co.uk The Trustees/committee members who have served between 1[st] April 2025 30[th] March 2026 are: Chair Val Kavanagh Vice Chair Haydn Sutton Treasurer Mustafa Davies Booking officer Jonathan Swann Secretary Sue Sutton Web-site manager Tim Holland Care taker/chief cleaner Martin Kavanagh