PAGANHILL MAYPOLE VILLAGE HALL STRATFORD ROAD, STROUD
GLOUCESTERSHIRE
Registered Charity Number 301594
ANNUAL REPORT
Year ending 31[st] March 2025
AIMS and OBJECTIVES
The aim of the Trustees and Committee of the Maypole Hall is to provide an attractive, viable, energy efficient facility that contributes to the inclusion, cohesion and identity at the heart of the community it serves.
Our objective is to continue to run the Hall as a well-equipped, well kept facility. To that end the committee meets regularly to ensure the smooth running of the Hall, identify problems and find solutions. Many of the cleaning and care-taking duties are undertaken by the Committee on a voluntary basis, however, Ceri, our cleaner is employed, on a self-employed basis, for 2 hours weekly, spent over three early morning sessions. Ceri is also a committee member.
Further objectives are to try to attract more people to the committee and to keep the Hall up to date with current needs.
ACHEIVEMENTS and STRATEGIES
The year from 01 April 2024 to 31 March 2025 saw the hall gaining several regular groups and maintaining good hiring levels. The publicity generated by the web-site and the fairness of hiring charges means there is good usage of the Hall throughout the week, with one off bookings being attracted, in particular, 18[th] birthday parties, which can sometimes lead to a problem or two. There has just been an Antiques Collective and at the end of the month there is a second visit from a Crystals and Gems dealer.
The committee were pleased to welcome Ceri Heap following the last AGM, Ceri has a keen eye for figures, which is always appreciated. Jonathan Swann has refined and expanded the booking forms during the year. Carol Harper stepped down as Treasurer and has handed over to Mustafa Davies, whom we welcomed in November. Carol passed on her knowledge of the Hall’s financial processes to Mustafa over the months to the end of the financial year.
The continuing strategy of the committee is to identify and act on issues as quickly as possible, solving them before they become problems. It is a duty incumbent on all members to ensure the integrity of the Hall for the good of all our user groups.
INCOME
The Hall has maintained a good level of income from the sale of the electricity generated by the photovoltaics to the national grid. The income from the photovoltaics has continued to generate at a pleasing level, considering the solar panels are now fourteen years old. We were told their expected productive lifetime would be approximately 25 years before replacement became necessary, which could prove expensive. Hiring charges have been maintained, with no plans for any increase. We are very grateful to all the groups and classes who use the Hall and hope they will continue to do so.
ORGANISATIONAL STRUCTURE
The Hall is overseen by the Trustees, who are also Committee members. Charity Commission guidance states that all Committee Members are also considered Trustees, which means all members are responsible for guaranteeing the financial management of the Hall and can be held equally liable for any mis-management. The Insurance policy carries Trustee Indemnity. The Committee meets every 4-5 weeks, can be as many as 15, can co-opt members during the year and needs 5 members present for a meeting to be quorate. All members of the local community are encouraged to attend the Annual General Meeting and stand for election to the Committee. Members can live outside the area, but only people who vote in this Hall for local and general elections can nominate, second and vote at the AGM.
INVESTMENTS and RESERVES
The Hall has the benefit of the interest from a small trust fund set up in 1962 by Mr Ted Wheeler, held by the Coventry Building Society. The Hall is entitled to the income as long as it in existence. The Hall is not entitled to any of the capital. The Hall has a Lloyds Treasurer’s account, a Llloyds deposit account and an account at Coventry Building Society. At 31[st] March 2025, the total balance was £113,899.82. The eventual replacement of the solar panels and the possibility we will need to replace the floor means that capital could be depleted very quickly. The property is Freehold.
ADMINISTRATION INFORMATION
Paganhill Maypole Village Hall is situated in Paganhill, Stroud. It is a Registered Charity, number 301594. The booking phone number is 0774 979 9538. The web-site address is www.maypolehall.co.uk. The email address is mail@maypolehall.co.uk
The Trustees/committee members who have served between 1[st] April 2024 and 30[th] March 2025 are:
Chair Val Kavanagh Vice Chair Haydn Sutton Treasurer (Resigned 31 March 2025) Carol Harper Treasurer (Appointed 1 April 2025) Mustafa Davies Booking officer Jonathan Swann Secretary Sue Sutton Minutes secretary Janine Bagouin Web-site Manager Tim Holland Caretaker Martin Kavanagh Committee member Ceri Heap
| Paganhill Maypole Village Hall Statement of Receipts and Payments for the Financial Year Ending Receipts Lettings Lettings Deposits Feed in Tariff Post Office Rental Donations Interest Total Receipts Payments Electric Gas Water Cleaning Materials Licences Bookings Phone Inspections Insurance Miscellaneous Support for Community Heartbeat Letting Deposits Returned Cleaner Repairs and Maintenance Administration Floor Chairs New Signs Total Expenses Opening Funds Balance Surplus of Receipts less Payments Letting Deposits to return (Creditors) Closing Funds Balance |
31 Mar 2025 31 Mar 2024 £ £ 12,265.00 11,105.00 935.00 705.00 8,531.51 3,199.17 1,046.78 1,001.71 135.00 55.00 2,178.90 682.78 |
|---|---|
| 25,092.19 16,748.66 |
|
| 566.13 343.99 1,487.21 1,182.75 561.23 529.47 725.16 426.78 118.75 207.72 108.54 102.90 565.77 96.21 802.18 685.59 249.24 107.72 162.00 162.00 685.00 655.00 1,458.34 1,418.94 2,245.39 1,942.32 143.85 20.00 4,058.65 - 910.00 1,778.40 - 143.40 |
|
| 14,847.44 9,803.19 |
|
| 103,605.07 96,709.60 10,244.75 6,945.47 200.00 - 50.00 - |
|
| 113,649.82 103,605.07 |
Paganhill Maypole Village Hall
| Paganhill Maypole Village Hall | |
|---|---|
| Statement of Assets and Liabilities as at Cash at Bank - Current Account Cash at Bank - Savings Account Liabilities - Returnable letting deposits Total Assets (Funds) Funds Breakdown Restricted Funds Unrestricted Funds |
31 Mar 2025 31 Mar 2024 £ £ 28,721.31 18,476.56 85,178.51 85,178.51 250.00 - 50.00 - |
| 113,649.82 103,605.07 |
|
| 5,000.00 5,000.00 108,649.82 98,605.07 |
Notes to the Financial Statements
Freehold Property
The total rebuild cost of the Paganhill Maypole Hall was estimated at £529,281 (exclusive of VAT) by RebuildCostAssessment.com in July 2024. The building is insured for £705,779, including Solar Panels value of £27,625.
Fixed Assets
The Charity purchased fixed assets of value £4,968 in 2024-25 (£1,778.40 in 2023-24).
Restricted Legacy Trust
Restricted Funds include a trust legacy of £5,000 bequeathed to the Charity in the will of the late Mr EJ Wheeler. The Charity is entitled to the income arising from the restricted funds in perpetuity.
12, The Beagles Cashes Green Stroud Glos GL5 4SD
24th April 2025
Paganhill Maypole Village Hall – Charity No 301594
To whom it may concern,
I have examined the financial cash accounts for the Paganhill Maypole Village Hall covering the period April 2024 to March 2025. I believe that they show a true record of the transactions that took place throughout the financial year and that the cash summary for the year is correct.
Lists of Equipment and other fixed assets have not been presented or checked.
M J Lambert
Mike Lambert