## **Trustees' Annual Report for the period** 

Period start date Period end date 1 4 2022 31 3 2023 **From To** 

## Section A                        Reference and administration details 

**Charity name Other names charity is known by Registered charity number (if any)** 301571 **Charity's principal address** 16 High Street Meysey Hampton 

Recreation Ground 

Meysey Hampton Playing Field 

**Postcode GL7 5JT** 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||MR STEVEN<br>ROBERT<br>GEORGE COLE|Chairman|||
||MR SIMON<br>MICHELSON|Treasurer &<br>Secretary|||
||DR SIMON<br>DAVIES||||
||MS BECKI<br>DAVIES||||
||MR MARTIN<br>RADWAY||||
||Ian Mclarty||||
||||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

March **2012** 

**TAR** 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** 

## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

CONVEYANCE DATED 28TH JANUARY 1963 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by existing Trustees Trustee selection methods (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

March **2012** 

**TAR** 

2 



TO MAINTAIN THE VILLAGE PLAYING FIELD FOR IT'S USE BY THE COMMUNITY **Summary of the objects of the charity set out in its governing document** Arrangement of grass cutting and maintenance of play area. To ensure adequate insurance cover is in place to cover the trustees. To promote the use of the playing field by the residents of Meysey Hampton and surrounding villages. To organise an annual fireworks display and fund raising events To ensure all trustees have regard to the guidance issued by the charity commission on public benefit. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 

March **2012** 

**TAR** 

3 



You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

Section D                      Achievements and performance 

March **2012** 

**TAR** 

4 



## Section D                      Achievements and performance 

Another successful fund raising year. **Summary of the main achievements of the charity during the year** Good clear up day in June which was well supported. Successful RIAT parking and fireworks fundraisers Grant applications been successful towards the new play ground equipment 

## **Section E                    Financial review** 

March **2012** 

**TAR** 

5 



**Brief statement of the charity’s policy on reserves** 

To keep adequate reserves to cover all annual costs and to help fund projects such as the upgrade of the play ground and maintenance of the new sports pavilion 

**Details of any funds materially in deficit** 

none 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

|**Signature(s)**<br>**Full name(s)** <br>**Position (eg Secretary, Chair,**<br>**etc)**<br>**Date**|||
|---|---|---|
||Simon Michelson||
||Treasurer & Secretary||
||24/3/23||



March **2012** 

**TAR** 

6 



|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Income_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Donations & Grants|£26,227.60||£10,610.00|£40.00|£12,987.60|£2,000.00||£175.00|£335.00|£50.00||£30.00||
|Cricket|£525.00|£70.00|£105.00||£70.00|£175.00|£105.00|||||||
|Pavilion|£215.00||£5.00|£30.00|£60.00|£110.00|||||||£10.00|
|RIAT|£3,185.58|||£100.98|£2,834.60||||||||£250.00|
|Fireworks|£973.85||||||||£973.85|||||
|Gift Aid|£2,061.26|||£1,215.76|£452.01|||||||£393.49||
|Other|£1,271.00||£322.00|£9.00|£940.00|||||||||
|Total|£34,459.29|£70.00|£11,042.00|£1,395.74|£17,344.21|£2,285.00|£105.00|£175.00|£1,308.85|£50.00|£0.00|£423.49|£260.00|



940 from circus profit 

|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|**_Expenditure_**<br>_Total_<br>_April_<br>_May_<br>_June_<br>_July_<br>_Aug_<br>_Sept_<br>_Oct_<br>_Nov_<br>_Dec_<br>_Jan_<br>_Feb_<br>_Mar_|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Pavilion|£74.95||||||£74.95|||||||
|Playground|£27,856.57||||||£13,928.29||||£13,928.28|||
|Field Maintance|£15,013.96|£579.71|£2,174.05|||£116.40|£194.40||£480.00||£9,922.90||£1,546.50|
|Electricty|£364.11|£21.89|£23.14|£25.33|£32.81|£39.10|£30.32|£21.34||||£135.47|£34.71|
|Rates|£0.00|||||||||||||
|Insurance|£823.52||£823.52|||||||||||
|Fireworks|£560.47||||||||£560.47|||||
|Other|£940.00|||£940.00||||||||||
|Total|£45,633.58|£601.60|£3,020.71|£965.33|£32.81|£155.50|£14,227.96|£21.34|£1,040.47|£0.00|£23,851.18|£135.47|£1,581.21|



## **MESEY HAMPTON PLAYING FIELDS ACCOUNTS YEAR ENDING 31/3/23 Registered Charity no: 301571** 

**Balance B/F 01/04/2022 £18,885.25 Balance C/F 31/03/2023 £6,013.81** 

**Account 1174051** 



**Account  43830368** 

**Balance B/F 01/04/2022 £3,291.94 Balance C/F 31/03/2023 £4,989.09** 

## **Totals** 

|**Balance B/F** 01/04/2022|**£22,177.19**|
|---|---|
|Total Income|**£34,459.29**|
|Total Expenditure|**£45,633.58**|
|**Balance C/F** 31/03/2023|**£11,002.90**|





**Independent examiner's report on the accounts** 


## **Section A                        Independent Examiner’s Report** 

|**Report to the trustees/**<br>**members of**<br>**On accounts for the year**<br>**ended**<br>**Set out on pages**|MEYSEY HAMPTON PLAYING FIELDS|MEYSEY HAMPTON PLAYING FIELDS|MEYSEY HAMPTON PLAYING FIELDS|
|---|---|---|---|
|||||
||31stMarch 2023|**Charity no**<br>**(if any)**|301571|
|||||
||1<br>(remember  to include the page numbers of additional sheets)|||



**Respective responsibilities** The charity's trustees are responsible for the preparation of the accounts. The **of trustees and examiner** charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. 

It is my responsibility to: 

   - examine the accounts under section 145 of the Charities Act, 

   - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

   - to state whether particular matters have come to my attention. 

- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

   - In connection with my examination, no matter has come to my attention ( ~~other than that disclosed below~~ *) 

## **Independent examiner's statement** 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

- _Please delete the words in the brackets if they do not apply._ 

|**Signed:**<br>**Name:**<br>**Relevant professional**<br>**qualification(s) or body**<br>**(if any):**||**29/1/24**|
|---|---|---|
||||
||Matthew Roberts||
||||
||n/a||



1 

**March 2012** 

**IER** 



**Address:** 1 The Paddock Meysey Hampton GL7 5JX **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material problems. 

2 

**March 2012** 

**IER** 



**Give here brief details of any items that the examiner wishes to disclose** . 

3 

**March 2012** 

**IER**