## **MAISEMORE VILLAGE HALL** ## **Annual Report for the years to February 2020 and 2021** I am reporting tonight as acting chair and as treasurer so the following covers both duties. It will also cover a two year period as we were unable to hold an AGM last year due to Covid 19. David has kindly arranged for the accounts to be shown on the screen which will hopefully help with the report. The committee have continued for the period and the members are Myself, Carole Banks, Colin Burgess, Mark Wardle, Anne Nicholson (Friendship Club), Mary Morgan (History), Jeremy Chamberlayne (PCC) Denise Sheldon, Simon Sheldon and Peter Tandy (Custodian). We sadly accepted Chris Browne’s resignation last year but we are grateful for her contribution over several years. During 2019 to Feb 2020 the hall was well used by a variety of hirers and brought in a revenue of £22,796. Fund raising events during same period raised £853 and thanks are due to all those who helped and supported the Christmas Social, the Bacon Butty morning and the Open Gardens. We were the beneficiaries of £10,000 from a local resident and it has been agreed some of this money will be spent on a stone sign for the hall. This will be dedicated to the late Sydney Brown. Except for a few months last summer the hall was closed for best part of the year to Feb 2021. We were able to open on a very limited basis for a brief period and during that time hire income amounted to £1403. In addition we received a Government Covid relief grant of £10,000 We have over the two year period continued to make use of the S106 grant from the Rectory Farm Development and in 2019-2020 we invested £4961 of this money in a projector, screen and new amplifier. Other major expenses for the year were £683 for a new cooker, £1085 for improvements to the grounds between the main door and the green room entrance and £2260 for re-decorating the main hall. Major repairs and upgrading of the septic tank were also carried out in 2019. The cost of this was £5507. £3080 of this was funded by S106 monies although this was not actually received until after Feb 2020 so this receipt is reflected in the latest set of accounts. During the last year major repair works have been carried out on the Multi Use Games Area. I would like at this point to pay tribute to Anne Nicholson who has tirelessly coordinated what proved to be a long and sometimes frustrating project. The cost of the work was £14,210 and this has also been funded by S106 monies. General running costs for 2019-2020 were more or less consistent. The committee agreed to employ Greenfinch to maintain the playing fields area and the boundaries on a regular basis. It was felt this would greatly enhance the appearance of the hall. The cost for 2019-2020 was £560 Paul Cuff continues to cut the grass around the hall itself. General expenditure for the year to February 2020 was £21,212 This left a balance in the general purpose account of £16,258 and in the restricted account of £24,918. During the past year clearly there has been some reduction in expenses with a reduction in electricity cost of some £4500 and suspension of the services provided by Cathedral Hygiene. Insurance costs have remained consistent. On the employment side to comply with insurance regulations and to answer enquiries the committee agreed to continue to pay Pete and Cheryl Tandy. For much of the year we took advantage of the Government furlough scheme with respect to Sarah Lake our cleaner. As of today Sarah continues to be furloughed. The committee also agreed a donation to be made to Guide Dogs in memory of Brian Elkins who sadly passed away last September. Brian along with his wife Pat were the first custodians of the hall we will always be grateful to them both. The other expense of significance was the new stone sign at the entrance to the hall. The cost of this was £1440 and as mentioned previously this was funded by the bequest received from Sydney Brown. Thanks are due to Jeremy Chamberlayne for sourcing the stone and overseeing its installation. I am pleased to say that as a result of the government grant and the reduction in expenses we ended the year with a net loss of just £307. Our reserves therefore currently stand at £15951 in the General Purpose account and £26708 in the Restricted Funds. The complete accounts for 2019-2020 have been verified by an independent assessor and the lastest set are currently being reviewed. If anyone would like more detail on either set of accounts please email me at info@maisemorevillagehall.co.uk or ask any committee member and I will send you a copy. Going forward we are hopeful that the hall can reopen on May 17[th] albeit on a restricted basis. This is of course is dependant on Government guidelines and I am grateful to Denise Sheldon who has been my partner in ensuring that we have complied with the regulations throughout this whole period. I should also mention Mark Wardle who has been instrumental in us taking advantage of a Woodland Trust initiative to supply hedging plants for environmental improvements and it is our intention in the next couple of weeks to plant these along the fence to the back of the hall. We are required at this meeting to elect 6 representatives to the committee. I have six names currently put forward to stand. These are myself, Carole Banks, Mark Wardle, Colin Burgess, Simon Sheldon and Denise Sheldon. Unless anyone else is willing to stand could I ask someone to propose these six? The whole committee continue to give of their time freely to ensure the smooth running of the hall and any queries can be directed to anyone of us either now or at any other time. For and on behalf of the management committee: Treasurer: Sheila Wardle MAISEMORE VILLAGE HALL Accounts for the Year ended 28 Felvuary 2021 Recelpts and Payfflents Actount 2021 2020 General Fund funds Fund Fund5 Int47me Recelpts Grnnts and Donation5 iO,L CVJRS Grant Covid 19 Grdnt FU￿ Ra￿tr￿) Grants SIL 750 iO,IKK) 853 853 Tradlng Activities Hire Chaw for Holl arml Eoui 1.403 22,796 InT￿ent Income Natv)nal SawryJ5 Bank Interest 149 164 TOTAL RECEIPTS 11153 17 Expenditure Dl¥ert Charrtable Expendliure Irnprovements Equiprrent Fixtu￿ a￿1 fittwb Repairs, MaIntena￿e arKJ S&uiity of Hail Electricity Water InsurarKe CkanirKJ MUSK and EntertJinrr￿t l￿e￿e Miror Equiwnent and ConsumatAes StatK)nery Telep￿ a￿1 PL Promo 9Jnd Staff Cost5 1,085 5,826 5.507 3,579 1.336 93 1,231 278 547 14.2(Y) 5,617 6,(KJ7 292 1,226 956 472 395 453 233 125 4,672 TOTAL PAYMENTS 11460 11.333 MEf RECEIPTSIPAYMENTS) for YEAR (307) 1437 3.792 Bank and Cash Batsn￿ at 1st March 2020 16,258 24,918 13,821 21,126 BANK and CASH BALANCES at FEBRUARY 2021 MAISEMORE VILLAGE HALL 30 OathkandCa¥h fyalarn Uoyds B3nk CLYrent Savirw Wk Irryethertfva(tht 15 16.220 65 20,654 Dei*0 T*xal PAYE TGtsI Land and &ildings ￿e0 by the Chanry." The Hau ChHth ￿. The akwrwrDale co# of LfE ste 1995 b5eouent Imtyovtyrents 15 E433251 H4d for funotthal u* ￿ the chèity- EqwpwL FLI￿re5 Furn￿1r& Invaitwy of1￿* kn Sh￿ an Nwket £7387(2020 E9142) Treagxer.. Caoie Banks Date.. CHARITY COMMISSION FOR ENGLAND AND WALES j Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of OC IIL/l<- c l-hq LL On accounts for the year JfrtL JDLI Charity no {If any) £0 l j I C) Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended Responslbilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts In accordance with ihe requirements of the Charities A¢t 2011 I-the Act") I report in respect of my examination of the Trust's accounts caffied out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145(5){bl of the Aca. I have completed my examination. I confim that no material matters have come lo my attention (other than that disclosed below "l in connectson with the examination which gives me cause lo believe that in, any material respect. accounting records were not kept in accordan￿ with section 130 of the Act or the accounls do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in order to enable a Pfoper understanding ol the accounts to be reached. . Please delete the words in the brackets if they do not apply. Signed: f£.E.c￿￿L Name: S.E. ￿TE Independent examiners statement Date: yo￿6 Relevant professional ' I CAE - FCA qualifi¢ationlsl or body lif any>= ACCA -FCA Address: m Griu¢y L IER October 2018 Section B Disclosure Only complete If the examtner needs to highlwjhl Inatter$ of concem (see CC32, Independent examination of charity accounts." dIrect￿nS and gui4ance for examiner51 Give here briet details of I" any items that the examiner wishes to disclose. IER October 2018