Doynton Village Hall Trustees’ Report
A Year in Review
Introduction
Doynton Village Hall is at the heart of our village—it’s where we come together to share good times, learn new things, and make memories. As the Trustees, we look after the hall, keep things running smoothly, and make sure it stays a welcoming place for everyone. Here’s a look at what we’ve been up to this past year, what we’ve achieved, what’s been tricky, and how our finances are shaping up.
What We Do
Our main aim is simple: to make sure Doynton Village Hall is a safe, friendly, and accessible spot for all sorts of village activities—everything from parties and classes to clubs and celebrations. We keep the building in good shape, and try to offer something for everyone.
This year, the hall’s been busy with:
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Village meetings and chatty get-togethers
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Weddings, birthdays, anniversaries, and other special occasions
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Clubs like yoga, gaming.
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Dementia cafe
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Fundraisers, quiz nights, and coffee mornings
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The much-loved Village Fête.
How We’re Run
A group of volunteers from the village makes up the Board of Trustees. We handle the daily running of the hall, take care of all the paperwork, and plan for the future. We meet regularly to talk things over and make plans. If you want to see any of our meeting notes or financial reports, just ask—we’re happy to share.
This Year at the Hall
It’s been a year full of activity and new ideas. While we still focus on our main goals, we’re always adjusting to what people need.
Events and Activities
Our calendar has never been busier. As things opened up after the pandemic, more people wanted to use the hall—and we worked hard to keep everything safe and welcoming. Some highlights:
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The Summer Fête was back, with over 250 people joining—plus we raised a tidy sum for the village.
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Extra activities for kids during school breaks
Keeping Things in Good Shape
Looking after the hall is a big part of our job. This year, we’ve:
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Given the main hall a makeover with better lighting
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Upgraded the sound system for all the music and movies
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Installed a sound level limiter, to minimise noise nuisance for our neighbours.
Money Matters
We’ve kept a close eye on the finances. Thanks to more bookings out income has increased.
Where the Money Comes From
Our main income this year was from:
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Renting out the hall for events
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PV panel feed in tariff
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Our income went up compared to last year
What We Spent
Big expenses included:
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Regular cleaning and maintenance
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Bills and insurance
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Paying for cleaners and helpers
We ended the year with a small surplus, which we’ve set aside for future repairs and projects.
Challenges
Not everything was easy. We’re keeping an eye on:
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Rising energy and running costs
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Making sure the hall stays accessible for everyone
We tackle these by reviewing things regularly and staying flexible.
Looking Ahead
Here’s what we’re planning for next year:
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We are investigating battery storage, to reduce bills.
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Improvements to the entrance.
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Increasing storage space
Thanks!
None of this would be possible without our amazing volunteers, friendly neighbours, and everyone who pitches in or donates. Thank you for helping make Doynton Village Hall a place where everyone’s welcome.
Wrapping Up
We’re proud of what Doynton Village Hall means to our village. With your support and a bit of careful planning, we’re confident it’ll be a special place for many years to come. We hope you’ll join us—whether you want to help out, use the hall, or just come along and enjoy what’s on offer!
DOYNTON VILLAGE HALL AGM – TREASURER’S REPORT January 2025
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The accounts for Doynton Village Hall cover the period from 1[st] January 2024 until 31[st] December 2024.
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As the annual turnover is less than £250,000, the accounts have been prepared on a Receipts and Payments basis.
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The financial position of the hall remains very strong, with closing balances of £34,247 in the bank accounts, and £24,616 held in investments.
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Despite significant investment in improvements and maintenance of the hall, a profit was made of £4,542
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The hall continues its ownership of a card-payment machine, which is for shared use with other village charities. The savings account called ‘CAF Gold Account 2’ is used solely for this purpose, with the card takings being deposited directly into this account, and the equal amount being paid directly to the relevant charity. A small balance is held within the account, along with any interest earned, to prevent the bank from closing the account.
DOYNTON VILLAGE HALL - PROFIT & LOSS
01/01/24 - 31/12/24
01/01/23 - 31/12/23
| Bookings (less refunds) Donations Feed in Tariff Fundraising events Investment Income Bank interest (from all 3 accounts) Other income Wayleave income Advertising Bank fees/charges Cleaning Electricity Fundraising costs Hall Manager Improvements/Maintenance Insurance Internet cost Other costs Water, Sewer & Council Tax Income - expenditure |
TOTAL £18,474.00 Bookings (less refunds) £0.00 Donations £6,260.17 Feed in Tariff £0.00 Fundraising events £1,238.82 Investment Income £579.21 Bank interest (from all 3 accounts) £0.00 Other income £11.92 Wayleave income £26,564.12 £45.00 Advertising £60.00 Bank fees/charges £3,779.97 Cleaning £2,224.58 Electricity £0.00 Fundraising costs £3,600.00 Hall Manager £8,753.95 Improvements/Maintenance £1,076.63 Insurance £316.06 Internet cost £1,627.38 Other costs £538.68 Water, Sewer & Council Tax £22,022.25 £4,541.87 Income - expenditure |
TOTAL £15,371.00 £0.00 £5,745.09 £0.00 £1,184.53 £457.46 £0.00 £11.92 |
|---|---|---|
| £22,770.00 £45.00 £60.00 £3,823.08 £1,813.35 £0.00 £3,200.00 £7,674.86 £1,059.34 £359.43 £1,442.47 £536.42 |
||
| £20,013.95 £2,756.05 |
DOYNTON VILLAGE HALL – CURRENT ASSETS
| Closing balances Dec | Closing balances Dec | |
|---|---|---|
| Bank Accounts & Investments | 31st 2024 | 31st 2023 |
| CAF Current Account | £11,490.89 | £5,518.90 |
| CAF Gold 1 A/C | £22,748.46 | £24,178.79 |
| CAF Gold 2 A/C | £7.86 | £7.65 |
| TOTAL | £34,247.21 | £29,705.34 |
| COIF Charity Funds | £7,802.27 | £7,580.79 |
| M&G Equities Investment Fund for Charities | £16,814.18 | £16,387.59 |
| TOTAL | £24,616.45 | £23,968.38 |
The insured value of the hall (including contents) is £827,244
DOYNTON VILLAGE HALL – BANK RECONCILIATION
CAF Current Account
| Opening balance 01/01/2024 Income from P&L Bookings (less refunds) Donations Feed in Tariff Fundraising events Investment Income Bank interest Other income Wayleave income Other income Transfer from CAF Gold Acc Expenses from P&L Advertising Bank fees/charges Cleaning Electricity Fundraising costs Hall Manager Improvements/Maintenance Insurance Internet costs Other costs Water, Sewer & Council Tax Other expenses Transfer to CAF Gold Acc Closing balance 31/12/2024 |
£5,518.90 £18,474.00 £0.00 £6,260.17 £0.00 £1,238.82 £9.33 £0.00 £11.92 |
|---|---|
| £25,994.24 £2,000.00 £45.00 £60.00 £3,779.97 £2,224.58 £0.00 £3,600.00 £8,753.95 £1,076.63 £316.06 £1,627.38 £538.68 |
|
| £22,022.25 £0.00 |
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| £0.00 £11,490.89 |
CAF Gold Account 1
| Opening balance 01/01/2024 Income Transfers in Interest Expenses Transfers out Closing balance 31/12/2024 CAF Gold Account 2 Opening balance 01/01/2024 Income Card payments in Interest Expenses Card payments out Closing balance 31/12/2024 |
£24,178.79 £0.00 £569.67 |
|---|---|
| £569.67 £2,000.00 |
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| £2,000.00 £22,748.46 £7.65 £45.72 £0.21 |
|
| £45.93 £45.72 |
|
| £45.72 £7.86 |
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on
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Independent Examlner's Report
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Doynton Village Hall
On accounts for the year
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Dec 2024
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Responslbilities and basls
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I report in respect of my examination of the Trusys accounts carried out under
ction 145 of the 2011 Act and in cxrrying out my examination, I have
110d all the applicable Directions given by the Charity Commission under
section 145(5)(b) of the Act.
Independent examiner's
statement
I have completsd my examination. I confirm that no material matters have
me to my attention in connection with the examination (oKr
cAsl which gives me cause to believe that in, any material
respect"
• the ac(x)un
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order to enable a proper under5
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