Chedworth Village Hall
The Hall is established as a charity for the benefit of the community (Chedworth and surrounding parishes). The trustees’ primary responsibility is to maintain the fabric of the Hall and protect it by ensuring it is run on a sound financial basis and is properly insured. The Committee is committed to running the charity in a transparent manner and to helping to maintain the excellent community we enjoy in Chedworth. There are many regular users as well as those who book one off events.
The Committee currently comprises 4 trustees and we would love to welcome new members and volunteers to support us ensure the Hall can continue to thrive in the years ahead and continue to be relevant to the residents of Chedworth. This article gives a flavour of some recent projects and some that are planned.
Solar panels
The Hall’s electricity supplier has finally installed a new meter that will allow the Hall to benefit from excess solar production by selling units back to the grid. This completes the solar panel project which was supported by the Government’s Rural England Prosperity Fund and the Chedworth Village Trust Limited. John Scott provided invaluable input throughout.
With the spring sunshine, the Hall is virtually self-sufficient on brighter days. The Committee continues to consider other energy efficiencies and has installed timers on the three immersion heaters that were previously running 24/7! If anyone has suggestions for further improvements please contact the Committee.
Spring clean/clearance 24/25 May 2025
“One man’s rubbish is another’s treasure”
Over many years the Hall has accumulated lots of items (may be some treasures) which are secreted in various cupboards, the understage room and the attic space. Much of this may be beyond repair and needs dumping but we won’t know until we get everything out inspected and tested as necessary.
We would like some volunteers to help us dig everything out and put it on display in the main hall. Once there, we will sort into keep/donate/dump piles rather like Stacy Solomon’s “Sort Your Life Out”. Any items in the donate category will be free to take.
Please contact Charles at Charles.hp64@gmail.com if you are able to offer some time over the weekend to help with the Spring clean.
Comments Book
In order to assist with the maintenance of the Hall, we have hung a comments book in the foyer. So, if you spot a leak, a faulty piece of equipment, or just have an idea about the Hall,
please add your comment/thought in the book. The Committee will review and organise repair or consider your observations. If you would prefer to contact us directly, please email Charles Hutton-Potts.
Recent improvements
Solar panels and batteries. Stage lighting. With thanks to the Parish Council and Chedworth Entertainment Group for their financial support and Iain Robertson for overseeing the project. Rear of stage curtains with thanks to the Parish Council for its financial support. Electrical rewiring to most recent safety standards.
New taps in washrooms and fixed leak in Ladies Toilet.
Planned works, projects and potential changes
We have an ongoing list of short, medium and long term projects in order to keep the Hall in good condition. Items on the list include:
Exterior lighting. Kitchen renovation or replacement. Installation of catering standard cooker. Updated control panel for wood chip boiler. Refresh decoration.
“Amazon” style lockers to reduce incidence of lost deliveries in the village and expand Tiny Farm Shop offering. Relocation of table storage. Library trolley in foyer. Renovate/upgrade woodchip storage shed.
If you have any further thoughts, please contact the Committee.
Outside maintenance
David Peake continues to generously volunteer his time to oversee the grounds of the Hall. He has been assisted by Oscar who is giving his time as part of his DoE submission. David would love to hear from you if you can help with leaf clearance, planting, pruning, etc.
Charles Hutton-Potts Chair, Chedworth Village Hall
ACCOUNTS FOR PERIOD 1[ST] APRIL 2024 – 31[ST] MARCH 2025
For 2024/25 the Village Hall has made a surplus of £3,693 compared to a surplus in 2023/24 of £12,595. There have been a number of changes to the Hall’s income and significant capital projects over the year, as summarised below:
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Village Hall Bar – During 2024/25, the management of the Village Hall’s bar, including the licence, has been transferred as a full responsibility of the Chedworth Village Hall Committee. We have therefore included the bar’s transactions within the Village Hall’s accounts for the first time. The accounts include the donation of the bar’s brought forward bank balance as at 31[st] March 2024 of £9,159. Furthermore, the bar has generated a surplus of £7,629 for the year.
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Improvements to the Village Hall – A number of improvements have been made to the village hall over the year including the refurbishment of the social room which has been used by the new Pop-Up Pub and significant investment in Solar Panels and associated electrical maintenance and upgrade costs. These totalled £33,693 for the year. This has been supported by specific project donations of £17,709 to cover around half of the costs with the balance coming out of the Hall’s funds. Going forward we can expect our energy bills (and our carbon footprint) to decrease as the solar panels generate more of the hall’s electricity and the Pop-Up Pub is expected to continue to generate income for the hall for as long as the Seven Tuns remains closed. The social room attracts other bookings and is available to support events at the Village Hall.
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Hall Bookings – booking income totalled £18,194 for the year, an increase of 6.4% over 2023/24. This includes hire charges from the Pop-Up Café, Chedworth Entertainments Club, the Back Row Club, the Tiny Farm Shop and private hire for other sporting, party and entertainment activities.
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Chedworth Producers’ Market – the monthly market continues to be popular. In 2024/25 income from the market totalled £4,283, of which £661 was donated to local charities over the year.
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Donations – The village hall received donations of £28,091 during the year including from the bar, as explained above, and from Cotswold District Council on behalf of the Rural England Community Infrastructure Capital Grant Scheme, Chedworth Village Trust, Chedworth Parish Council supporting the refurbishment of the social room and from individuals including Pete Heaps from his annual golf day. Many villagers also volunteered their time to help with projects and ongoing maintenance of the Hall. The committee is very grateful for these and other donations into the improvement and running of the village hall
2024/25 Donations
| 2024/25 Donations | |
|---|---|
| Bar bank balance as at 31st March 2024 | £9,158.54 |
| Cotswold District Council - Solar Project | £10,000.00 |
| Chedworth Village Trust - Solar Project | £5,000.00 |
| Golf Daydonation | £1,201.50 |
| Chedworth Parish Council - social room refurbishment | £2,709.46 |
| Other donations | £22.00 |
| Total donations | £28,091.50 |
Further details of the Halls accounts are as below:
CHEDWORTH VILLAGE HALL REGISTERED CHARITY 301483 ACCOUNTS FOR PERIOD 1ST APRIL 2024 TO 31ST MARCH 2025
| 2023/24 | 2024/25 | ||
|---|---|---|---|
| GROSS INCOME | |||
| 4000 | General Sales | £17,091.30 | £18,194.12 |
| 4013 | Car Parking | £16.00 | £0.00 |
| 4016 | Donations received | £1,908.15 | £28,091.50 |
| 4019 | Chedworth Producers Market | £3,052.48 | £2,959.90 |
| 4020 | market rafle donations | £0.00 | £1,323.47 |
| 4051 | BAR - SumUpSales |
£0.00 | £856.28 |
| 4052 | BAR - Cash Sales | £0.00 | £470.00 |
| 4050 | BAR - sumupPUP sales | £0.00 | £15,781.31 |
| 4053 | BAR - cash PUP sales | £0.00 | £33.00 |
| 4900 | Miscellaneous Income | £59.49 | £170.11 |
| 4901 | Interest received | £532.92 | £426.52 |
| Debtor Control Opening | £2,708.10 | (£306.83) | |
| Debtor Control Closing | £306.83 | (£3,093.00) | |
| Total: | £25,675.27 | £64,906.38 | |
| COST OF SALES | |||
| 5000 | General Purchases | (£57.40) | (£594.19) |
| 5013 | producers market expenses | (£68.13) | (£269.73) |
| 5050 | BAR - General Purchases | £0.00 | (£146.25) |
| 5051 | BAR - Miscellaneous Purchases | £0.00 | (£105.99) |
| 5052 | BAR - Bar Stock | £0.00 | (£9,048.61) |
| Total: | (£125.53) | (£10,164.77) | |
| GROSS MARGIN: | £25,549.74 | £54,741.61 |
| 2023/24 | 2024/25 | ||
|---|---|---|---|
| EXPENSES | |||
| 6900 | Miscellaneous Expenses | (£30.00) | £0.00 |
| 6950 | BAR - Miscellaneous Expenses | £0.00 | (£129.67) |
| 7015 | Mowing | (£1,963.00) | (£1,750.00) |
| 7102 | Water Rates | (£192.51) | (£542.15) |
| 7103 | General Rates | (£177.78) | £0.00 |
| 7200 | Electricity | (£3,301.04) | (£5,227.13) |
| 7213 | Woodpellets | (£1,743.27) | (£1,102.50) |
| 7302 | Licences | (£1,031.60) | (£643.77) |
| 7450 | BAR - Travel costs | £0.00 | (£76.50) |
| 7504 | Stationery | £0.00 | (£95.50) |
| 7506 | HostingFees and IT Consumables | (£224.00) | (£265.16) |
| 7800 | Repairs and Renewals | (£351.76) | (£7,020.43) |
| 7801 | Cleaning | (£2,065.00) | (£3,078.22) |
| 7803 | Premises Expenses | (£169.50) | (£714.00) |
| 7806 | Social Room Refurbishment | £0.00 | (£2,948.88) |
| 7807 | Solarpanelproject | £0.00 | (£24,974.80) |
| 7950 | BAR - Bank Charges | £0.00 | (£4.25) |
| 8200 | Donations | (£976.87) | (£661.08) |
| 8203 | TrainingCosts | £0.00 | (£54.00) |
| 8204 | Insurance | (£1,010.30) | (£1,108.23) |
| Creditor Control Opening | (£370.22) | (£652.18) | |
| Creditor Control Closing | £652.18 | £0.00 | |
| GROSS EXPENDITURE | (£12,954.67) | (£51,048.45) | |
| SURPLUS/(DEFICIT): | £12,595.07 | £3,693.16 | |
| Closing Balances: Freehold Property Deposit Current Bar - Current Account Bar - Petty Cash Stripe Movement Opening balance add: Bar opening petty cash add Income Less Expenses Closing balance Diference |
31st March 2024 31st March 2025 £72,400.00 £72,400.00 £20,218.67 £10,470.67 £27,076.17 £32,887.43 £0.00 £7,630.82 £0.00 £200.49 £40.53 £41.11 |
||
| £119,735.37 £123,630.52 |
|||
| £107,140.30 £119,735.37 £201.99 £25,549.74 £54,741.61 (£12,954.67) (£51,048.45) |
|||
| £119,735.37 £123,630.52 |
|||
| £0.00 £0.00 |
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examTnerfs report on the accounts Sectlon A Independent Examlnerfs Report Report to the trustees On accounts for the year ended Charlty no {If any) 311312£. 3•14%3 Set out on pages I report lo the trustees on my examination o charity I'the Trust.) for the year ended I I As the charity's Iruslees, you are responsi le for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Acl'l. counts of the atx)ve Responsibilitie$ and basis of report I report in respect of tny examination of the Tiusl's accounts Gairied out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent tThe charity's gross income exceeded £250.000 and l am qualrfied to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not &pplicgble. I have completed my examination. I confirm that no material matters have come lo my attention in connection wth the examination lolher than that disclosed b81ow"I which gives me cause lo believe that in, any material respect.. the accounting records wgre not kept in aOrdanCe with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the 8¢¢ounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have Come across no other matters in connection with the examination lo which allenlion should be drawn in this report in orde lo enable a proper understanding of the acuntS to be ached. delete the words in the brackets rfthey do not apply. Signed: Date: Name: Relevant professSonal qualificationlsl or body IER Ocl 2018 Village Hall Page 2
lif any): Address: Its£ qLC(4 *1¥ Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the oxamingr wishes to disclose. IER Ocl 2018 Village Hall Page 3
CHEDWORTH VILLAGE HALL
REGISTERED CHARITY 301483
ACCOUNTS FOR PERIOD 1ST APRIL 2024 TO 31ST MARCH 2025
| 2023/24 | 2024/25 | ||
|---|---|---|---|
| EXPENSES | |||
| 6900 | Miscellaneous Expenses | (£30.00) | £0.00 |
| 6950 | BAR - Miscellaneous Expenses | £0.00 | (£129.67) |
| 7015 | Mowing | (£1,963.00) | (£1,750.00) |
| 7102 | Water Rates | (£192.51) | (£542.15) |
| 7103 | General Rates | (£177.78) | £0.00 |
| 7200 | Electricity | (£3,301.04) | (£5,227.13) |
| 7213 | Woodpellets | (£1,743.27) | (£1,102.50) |
| 7302 | Licences | (£1,031.60) | (£643.77) |
| 7450 | BAR - Travel costs | £0.00 | (£76.50) |
| 7504 | Stationery | £0.00 | (£95.50) |
| 7506 | HostingFees and IT Consumables | (£224.00) | (£265.16) |
| 7800 | Repairs and Renewals | (£351.76) | (£7,020.43) |
| 7801 | Cleaning | (£2,065.00) | (£3,078.22) |
| 7803 | Premises Expenses | (£169.50) | (£714.00) |
| 7806 | Social Room Refurbishment | £0.00 | (£2,948.88) |
| 7807 | Solarpanelproject | £0.00 | (£24,974.80) |
| 7950 | BAR - Bank Charges | £0.00 | (£4.25) |
| 8200 | Donations | (£976.87) | (£661.08) |
| 8203 | TrainingCosts | £0.00 | (£54.00) |
| 8204 | Insurance | (£1,010.30) | (£1,108.23) |
| Adjustments to move from accruals to cash accounting: | |||
| Creditor Control Opening | (£370.22) | (£652.18) | |
| Creditor Control Closing | £652.18 | £0.00 | |
| GROSS EXPENDITURE | (£12,954.67) | (£51,048.45) | |
| SURPLUS/(DEFICIT): | £12,595.07 | £3,693.16 | |
| Closing Balances: Freehold Property Deposit Current Bar - Current Account Bar - Petty Cash Stripe Movement Opening balance add: Bar opening petty cash add Income Less Expenses Closing balance Difference check: movement less surplus/ (deficit) |
31st March 2024 31st March 2025 £72,400.00 £72,400.00 £20,218.67 £10,470.67 £27,076.17 £32,887.43 £0.00 £7,630.82 £0.00 £200.49 £40.53 £41.11 |
||
| £119,735.37 £123,630.52 |
|||
| £107,140.30 £119,735.37 £201.99 £25,549.74 £54,741.61 (£12,954.67) (£51,048.45) |
|||
| £119,735.37 £123,630.52 |
|||
| £0.00 £0.00 £0.00 £0.00 |
Additional Notes to inform annual accounts report:
Surplus/ (Deficit) breakdown
| Surplus/(Deficit) breakdown | ||
|---|---|---|
| Bar | £7,629.32 | |
| CVH | -£3,936.16 | |
| Total | £3,693.16 | |
| Producers Market | ||
| Stallholders fees | £2,959.90 | |
| Raffle Income | £1,323.47 | |
| CharityDonations | -£661.08 | |
| Other expenses | -£6.25 | |
| Total net income | £3,616.05 |
2024/25 Donations
| 2024/25 Donations | ||
|---|---|---|
| Bar bank balance as at 31st March 2024 | £9,158.54 | |
| Cotswold District Council - Solar Project | £10,000.00 | |
| Chedworth Village Trust - Solar Project | £5,000.00 | |
| Golf Daydonation | £1,201.50 | |
| Chedworth Parish Council - social room refurbishment | £2,709.46 | |
| Other donations | £22.00 | |
| Total donations | £28,091.50 |