## Annual trustee report 31 March 2022 Chairman’s Report To begin, I would like to thank all the trustees and supporters who have volunteered their time to the running of the Hall this year. I would also like to thank all former trustees who retired during the year, in particular, John Selway who spent many years as vice chair and dealt with many of the projects that means the Hall is so well equipped today. We have a great legacy upon which to build and move forward. The year to 31 March 2022 saw a welcome return to some normality post Covid and it has been great to see clubs starting up again. We marked the reopening with a “showcase Chedworth” event so that all the Village clubs and associations could demonstrate their wares and attract new participants. The advent of the pop up café has seen a new use of the facilities and is proving a popular addition to the village’s social scene. This year (2022/23) will mark the end of a long association with the pre-school which has aligned itself with St Andrews primary school. We wish everyone at the pre-school and Sarah Smith (a hall trustee) every success in this important new alliance. Of course, the loss of the pre-school income will need addressing and there are various activities being considered. We hope to launch a monthly produce market (on the third Saturday of each month) in conjunction with the pop up café. A small group is looking at the ## Annual trustee report 31 March 2022 viability of a permanent café and village shop. We continue to promote the Hall as a venue for weddings, parties and conferences as this brings in essential revenue. We are always open to any group that would like to use the Hall on a regular basis. The badminton and table tennis clubs disbanded but we still have equipment for the latter and court markings for the former. Please do approach the trustees if you want to discuss any ideas. As chair, I have worked with other village representatives to try and find a satisfactory outcome for the planning application on the land adjacent to the Hall and the Tennis Club. We have amended the constitution and clarified the ownership of the Hall and its relationship with the Parish Council. ## Treasurer’s Report The year to 31 March 2022 saw income of £30,673.59 (2021: £21,609.88), expenditure of £18,303.26 (2021: £21,628.91) resulting in a surplus of £11,615.27 (2021: deficit of £19.03). We received Covid related, nonrepayable grants of £13,000 which significantly boosted our reserves and is the key reason for this year’s surplus. Key items of expenditure included the refurbishment of the disabled toilet to improve its functionality for the pre-school. The cost of circa £6,500 was mainly met from support (£4,800) from the Parish Council. Annual trustee report 31 March 2022 The bank balance at 31 March 2022 was £28,271.61 (2021: £16,500.26). With costs increasing and the loss of income from the pre-school, we will need to work hard to ensure the financial security of the Hall. Our main source of heat is a wood pellet fired boiler so we are not too exposed to electricity and gas price inflation. However, the impact on the wider economy should not be underestimated and its potential impact on the Hall’s income and expenditure. The accounts are available to anyone who wishes to see them and will be filed on the Charity Commission website once Ian Morgan has confirmed that he has satisfactorily reviewed them. Charles Hutton-Potts 5 September 2022 ## **CHEDWORTH VILLAGE HALL** REGISTERED CHARITY 301483 ## **ACCOUNTS FOR PERIOD 1ST APRIL 2021 TO 31ST MARCH 2022** |||**2020/21**|**2021/22**||||**2020/21**|**2021/22**| |---|---|---|---|---|---|---|---|---| |**GROSS INCOME**|||||**EXPENSES**|||| |4000|General Sales|(£193.82)|£4,672.19||6900|Miscellaneous Expenses|(£750.10)|£0.00| |4009|Room Hire - Non-Parish|£679.83|£2,399.00||7008|Recruitment Expenses|(£23.00)|£0.00| |4010|Room Hire - Parish|£3,216.20|£6,378.61||7014|Grounds Maintenance|£0.00|£0.00| |4012|Village Hall Event Sales|£0.00|£0.00||7015|Mowing|(£1,495.00)|(£1,300.00)| |4011|Room Hire - General|(£72.00)|£0.00||7102|Water Rates|(£123.76)|(£230.78)| |4014|Hall Equipment Hire|£12.00|£274.00||7103|General Rates|£0.00|(£105.43)| |4015|Hall Equipment Hire Offsite|£0.00|£50.00||7200|Electricity|(£1,408.55)|(£1,643.10)| |4016|Donations received|£18,239.00|£17,916.40||7203|Other HeatingCosts|(£304.50)|(£346.50)| |4018|Bar|£18.00|£410.00||7213|Woodpellets|(£914.76)|(£966.00)| |4900|Miscellaneous Income|£115.00|£0.00||7302|Licences|(£818.59)|(£520.65)| |4901|Interest received|£5.33|£0.00||7303|Equipment inspection|£0.00|£0.00| |4902|Event Ticket Sales|(£170.00)|£0.00||7504|Stationery|(£9.12)|£0.00| |4903|Insurance Claims|£0.00|£0.00||7506|HostingFees and IT Consumables|(£582.71)|(£220.59)| |4904|Storage|£281.00|£358.00||7601|Audit and AccountancyFees|(£54.00)|£0.00| ||Debtor Control Opening|£2,971.48|£3,492.14||7800|Repairs and Renewals|(£1,093.00)|(£3,049.41)| ||Debtor Control Closing|(£3,492.14)|(£5,276.75)||7801|Cleaning|(£617.28)|(£1,562.81)| ||**Total:**|**£21,609.88**|**£30,673.59**||7802|Window cleaning|£0.00|(£100.00)| ||||||7803|Premises Expenses|(£12,370.00)|(£1,245.34)| |**COST OF SALES**|||||7805|Disabled Toilet|£0.00|(£6,356.09)| |5000|General Purchases|£0.00|(£32.60)||7900|Bank Interest Paid|£0.06|£0.00| |5010|Village Hall Event Costs|£0.00|£0.00||7901|Bank Charges|(£103.10)|£0.00| |5011|School Hall use|£0.00|£0.00||8201|Subscriptions|£0.00|(£192.00)| |5012|NT Live Screenings Costs|£0.00|(£722.46)||8203|Insurance|(£120.00)|£0.00| ||**Total:**|**£0.00**|**(£755.06)**||8204|Insurance|(£841.50)|(£928.54)| |||||||Creditor Control Opening|£0.00|£0.00| |||||||Creditor Control Closing|£0.00|£463.98| |**GROSS MARGIN:**||**£21,609.88**|**£29,918.53**|||**GROSS EXPENDITURE**|**(£21,628.91)**|**(£18,303.26)**| |||||||||| |||||||**SURPLUS/ (DEFICIT):**|**(£19.03)**|**£11,615.27**| ||**Closing Balances:**|**March 2020**|**March 2021**|||**Closing Balances:**|**March 2021**|**March 2022**| ||Freehold Property|£0.00|£72,400.00|||Freehold Property|£72,400.00|£72,400.00| ||Deposit|£10,078.74|£0.00|||Deposit|£0.00|£0.00| ||Current|£6,382.98|£16,500.26|||Current|£16,500.26|£28,271.61| ||Cash|£159.60|£190.48|||Cash|£190.48|£0.00| ||Lloyds|£48.52|£0.00|||Lloyds|£0.00|£0.00| ||Stripe|£40.72|£0.79|||Stripe|£0.79|£35.19| |||**£16,710.56**|**£89,091.53**||||**£89,091.53**|**£100,706.80**| |||||||**Movement**||| |||||||Opening balance|£16,710.56|£89,091.53| |||||||add: inclusion of freehold property|£72,400.00|£0.00| |||||||add Income|£21,609.88|£29,918.53| |||||||Less Expenses|(£21,628.91)|(£18,303.26)| |||||||Closing balance|**£89,091.53**|**£100,706.80**| |||||||**Difference**|**£0.00**|**£0.00**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Se¢lion A Independent Examiner's Report Report to the trusteesl members of Chedworth Village Hall On accounts forthe year ended 31 March 2022 Charity no lif any) 301483 Set out on pages I report lo the trustees on my examination of the accounts of the above charity {"the Tiust'l for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wth the requirements of the Charities Act 20111.lhe AcY'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 1451Sllbl of the Act. I have completed my examination_ I confirm that no material matters have come to my attention lother than that disclosed below-l in connection with the examination which gives me cause lo believe that in. any material respect.. a¢o)unling records were not kept in aco)rdance with section 130 of the Act or the aceounls do not accord wrth the accounting records Independent exarninerfs statement I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understandi g of the accounts to be reached. Please delet words in the brackets rf they do not apply. Signed: IiiirLNJA Date: 0310912022 Name: lan Morgan Relevant professional qualifieationlsl or body Ill any): Address: Edgehill, Queen Street Chedworth Glos GL54 4AG IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: dI￿¢t10n$ and guidanee for examiners). Glve here brlef detalls of any items that the examlner wlshes to disclose. IER October 2018