2024-12-31-accounts - Bishops Cleeve Village Hall

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Bishop’s Cleeve Village Hall (The Tithe Barn) Registered Charity #301465

Annual Report for January–December 2024 Presented to the Annual General Meeting 2[nd] September 2025

1 Governing Documents

1.1 This document is the annual report for the accounting year January to December 2021 by the Chairman of the Trustees and Volunteer Management Committee of the Bishop’s Cleeve Village Hall (referred to here as the Tithe Barn). It covers activities since the last AGM report of September 2024, and is presented to the Annual General Meeting of the Trust held on Tuesday 2[nd] September 2025.

1.2 The Tithe Barn is a Grade II listed building owned by the people of Bishop’s Cleeve for which the Custodial Trustees are Bishop’s Cleeve Parish Council, but for which the Village Hall Trustees, known as the Volunteer Management Committee, are responsible for its management and upkeep.

1.3 The current policies are available on the website under “Governance”. Policies are based on the Trust Deed dated 13 November 1953.

2 Aims and Objectives of the Trust

2.1 The Tithe Barn is for the benefit of the inhabitants of the parish of Bishop’s Cleeve, without distinction of sex, or political, or religious, or other opinions. It is to be used for the purpose of physical and mental training, recreation, meetings, entertainment and social events.

2.2 The income from hiring fees at the Tithe Barn is to be used for its upkeep and improvement, to repair and insure the building, its furniture and effects, and pay rent, rates, taxes, salaries, etc., and to provide furniture and resources for the users.

2.3 To oversee the operation of the Tithe Barn in accordance with the Trust Deed. There were no changes proposed, applied for, or granted since the last report.

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Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2024

3 The Volunteer Management Committee

3.1 The Tithe Barn Charity is administered by the Volunteer Management Committee, comprising trustees (one appointed by the Parish Council) and volunteers, They are responsible for the day to day running of the Tithe Barn as a Village Hall, for its continued maintenance, and planning for its improvement and future use.

3.2 The Voluntary Management Committee comprised the following people for 2024:-

Chairman	Jeffrey Green	Trustee
Treasurer	Judith Gibbins	Trustee
Secretary/Maintenance	Simon Waller	Trustee
Parish Council Reps	Claire Wills	Trustee
	Yvonne Penn	Trustee
Booking secretary	Cheryl Parsons	Volunteer
Allotment Secretary	Ruth Low	Volunteer
User representative	Cathy Lea	Trustee
	Samantha Fisher	Trustee

3.3 Matt Rachel resigned from the committee in 2024, but continues as a volunteer to maintain the web-site.

3.4 Ruth Low has now resigned as Allotment Secretary and will be replaced by Richard Rawcliffe from September 2025 as a volunteer

4 Professional Advisors and Services

BANKERS: Lloyds Bank, Sort Code (30-91-87), Account Number 046080960 to which BACS payments can be made and the account operated online, with two signatories; Judith Gibbins and Cheryl Parsons.

SAVINGS BANK: CCLA Fund Managers Ltd., Senator House, 85 Queen Victoria Street, London EC4 4ET

SOLICITORS: Star Legal, 7 Royal Crescent, Cheltenham GL50 3DF 01242 514477.

ACCOUNTANTS: Regency Accounting Limited, 1 Bafford Farm, Bafford Lane, Cheltenham GL53 8DW 01242 234000.

INSURERS: Allied Westminster, Allied House, Holgate Lane, Boston Spa, WETHERBY LS23 6BN.

The Trust is a member of Gloucestershire Rural Community Council (GRCC).

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Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2024

5 Licences

The Trustees pay the annual fee for the premises' licence to Tewkesbury Borough Council. Cheryl Parsons is the Designated Premises Supervisor. The premises are licensed by the Performing Rights Society (PRS) for the performance of music.

6 Activities

6.1 The Tithe Barn hosts regular adult groups or classes, children’s activities, dance groups, exercise classes, and performances by a variety of artists. The schedule of events can be viewed on the website.

6.2 The building is constantly needing repairs. Work undertaken under the supervision of the committee included painting the window frames, stage shutters and the school room walls, replacing the concrete pathway to the pavement, installing deterrent spikes, replacing heaters in the main hall, putting the PA system in a locked box and organising and undertaking many other small jobs throughout the year.

6.3 We have installed a defibrillator, a new Noticeboard and a clothes rail.

7 Finances

7.1 The accounts have been prepared by our accountants following the guidance set out in CC15B ‘Charity reporting and Accounting: the essentials.’ As the annual income is more than £25,000 and less than £250,000, including grants and donations, the accounts are independently examined and prepared on an accrual’s basis.

7.2 The accounts closed in December 2024 and are published separately.

7.3 The total income for 2024 was £76,351 with expenses of £67,863 leaving a net income of £8,488. This was a fall in income from 2023 where it was boosted by the rental of the Barn by weddings postponed from the pandemic.

7.4 The main expenditure items were £19,146 on repairs/renewals, £20,675 for cleaning and £7,739 on gas/electricity (which were on a 5 year fixed deal until Dec 2024).

7.5 Other items included replacement heaters in the Main Hall (c£2,880), redecorating outside and some internal rooms (£5,389) and a new Notice Board at the entrance to the Barn (£2,095)

7.6 There was £117,943 in the bank accounts at the end of the year.

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Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2024

8 Fees

Hiring Fees, Bookings and the Terms & Conditions are published on the website.

The fees have been reviewed and the regular hire fees have increased from September 2025. The Trustees noted a decrease in bookings from Weddings and social events at the weekend, so it was agreed to freeze the fee for Weddings and to re-structure the fees at the weekends.

9 Allotments

Ruth Low continued to act as Allotment Secretary. The allotments thrive under her stewardship with all allotments rented out with a small waiting list. Se resigned as Allotment Secretary in September 2025 and her role will be taken over by Richard Rawcliffe, another allotment holder.

10 Property Maintenance

10.1 There is much on-going repair and maintenance work. Regular inspections have been carried out on the Burglar and Fire Alarms, Regular checks have been carried out for safety and insurance purposes.

10.2 Gardens and Grounds. Steve Lloyd of Perennial Gardening continues to keep the grounds, trees and plants in good, safe and attractive order.

11 Website

The website www.cleevetithebarn.org.uk is regularly kept up to date, and includes information for hirers and contact details. It attracts a steady flow of visitors. It is developed and maintained by Matt Rachael.

12 Conclusion

The Tithe Barn is one of a number of listed buildings in Bishops Cleeve and an important part of the heritage of the village, dating from the 15[th] century. It is to be accessible to everybody in the community for them to enjoy. We hope the community of Bishop’s Cleeve will continue to make good use of it, and support the Management Committee in all its many endeavours.

Jeffrey M Green

Chairman of Trustees and the Volunteer Management Committee.

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Bishop’s Cleeve Village Hall -The Tithe Barn

Registered Charity 301465 Annual Report for 2024

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BISHOPS CLEEVE VILLAGE HALL AccouKrs 31 DECEMBER 2024 Registered Charity No: 301465

CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCL4L ACTIVITIES BALANCE SHEET AND sTATEMETr OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS

INDEPENDENT EXAMINER% REPORT TO THE TRUSTEES OF.. BISMOPS CLEEVE VILLAGE HALL I report on the armJn15 01 the Tmsl forl1 year ended 31 DeGember2024. whth ore set out on pa90$ 2toS. Respectlv• ro8ponsibi5iti•i of In1¢9$ and •xamlngr Thè charW$ trustses ¥r8 r&sp)rtsibie for lh& preparation of Ihe accounts The charity5 truste ccm$Kler that an audit is not required for this yts•r under se(ahyi 144 ChaFiIK6 Ad 2011 Ilhe Chanlies ktl •nd ihal an independent examinatyjn 16 needed. 11 Is rny rosFrfxtsily"Sty to.. mlng tho acc(Kts urth Sec1 145 01 the charli lo follow the wocedu$ la¢d down in Ihe Geal DirectiMs given ty th• Chwity Cornrni5sion (under se¢ith1 145151 Ibl ofthe chari1 ktl. and . to 8tsts wh91trr partbcvlar mattèrn have c£rfne to ow aitentsryb Ba818 gf th• Ind•p•n#•nt •x•mln•f• r•port My ex8minob.on w89 eamed Out in accordance wNh tho 9gn8ral Dlrqckns given by the Charity Comrni5sth. An examlnaoon include$ a revknw ol Ihe a¢cthmbrrfJ reeords kept by the charlty and 8 mpaTi80n of lh8 acco wesented wilh Ihose (ewds. It 81so ItKhJde8 conderation ol any unusu81 Itfrms or dis¢lo8ur•s in the #cnts, and seeknro eyplanatlons Irom you ès tru$lees K¢ming SIKh rnott¢r5 Tho proce) oflhe Chontses Acl and . to prepare a¢¢ounts whKh with the occwItiNJ le¢d5 and ecmNJi wtth the ¢ounbng requirnts ol Chwibts A< or (21 whth. In my OF4nTh. 8ttenkn shthJ be L1r¥n in to enable a woper under31anJing ol the ¥¢¢wnts to be reach•d. Sharon Toylor FCCA 2 Oak IAew Shurdmgton Road Brockworth GloucEstershire CL34PX -i.."A 201 5

BISHOPS CLÉÉVÈ VILLAGE frL4LL STATEME1 OF FIK4NCL4LACTMTES Fortho y03rend8d 31 OK•mbw 2024 2023 Total Fund nd• RECEIPT8 Rartlrcffl h¥ad h Ground Renl Bar Fee8 FuThY Donat81Glft 74.641 710 74.641 710 76.351 76.351 .417 PAYMENTS Fud and l¥ht n•uron¢• 3.C69 InlThl LIn Irvlb>W Ratqo PkJe, prlnllng. w4J 1,187 312 973 19.1 20.875 973 19.1 20,675 4,772 571 13.854 16,318 4.714 152 chn9 Gordenlng 571 Ac¢ounlry ch¥g Léyl & foB• ExTrnS1 fe85 67,863 su Incom• ovw •xpondrturnf•r th• yoar tsaMf•rr•d to r•••Th 21,827

BISHOPS CLEEVE VILLAGE HALL STATEMENT AsSETs AJ4D UAeiLmES A? at 31 December 2024 Nc• 2024 2023 Total FIXED A88ETS 22.848 727.832 79). 746.377 CURRENT ASSETS Co8h at Bank- Lknyds Cash al bwk- COIF Ch In hd D•btors and PrwgyTrwrbt• 27 1.477 167 2.891 27.299 J,477 167 2,891 48,955 58.233 10 120.835 120.835 109.8 CURRENT LlL[rE9 Aetruaw hekj 4.995 NET CURRENT A8SET8 113A75 113J7S 104,896 1,3zJ 727.832 884,155 827,351 RESERVES ACCOUNT 17,223 846,932 864.155 827,351 the financl81 olthe chwlty atY aThJ ¥th¢h erth thern to tsur&that the fmanu Ll thè charty and hencg fcf rIalle lrnk1 VAI Other rnguLgnbeJ. Approvod by th• eoard ofTrwiws on NI 9[d on th•lr b•l•ll lyi.. J•ffr•y Ichwlmian)......... Judith Gltsbk (fr••surw).. ...........

NOTES TO THE ACCOUIITS For th• y•ar•Trd31 Ort•mb•r2024 A¢¢ourtry PolklE• prnprUa In . tho¢h¥ffiALt 2011 Frnthdd bulhYiwB FIXED A8SET8 FwnMw• ProF•rty& To¢•1 Wtt v•K At b•alnniryJ of •r 18.646 716.377 d1• 8.335 D•prw 14.0321 wdit•n u• It ofyw 727.832 750.680 • h9•1 ¢hty• ty•rth• rf£4070.tth l• kn p• >J3 3 RE8ERVE8 Ac¢cifNT Al b•ginning dyew 851,423 lend ofyew .lJS 4 FUNORAIYIG 5 ACCRUALS 720 Hdd 125 4845

BISHOPS CLEEVE VILLAGE HALL AccouKrs 31 DECEMBER 2024 Registered Charity No: 301465

CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCL4L ACTIVITIES BALANCE SHEET AND sTATEMETr OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS