2023-12-31-accounts - Bishops Cleeve Village Hall

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Bishop’s Cleeve Village Hall (The Tithe Barn) Registered Charity #301465

Annual Report for January–December 2023 Presented to the Annual General Meeting 3 September 2024

1 Governing Documents

1.1 This document is the annual report for the accounting year January to December 2023 by the Chairman of the Trustees and Volunteer Management Committee of the Bishop’s Cleeve Village Hall (referred to here as the Tithe Barn). It covers activities since the last AGM report of 3 October 2023

1.2 The Tithe Barn is a Grade II listed building owned by the people of Bishop’s Cleeve for which the Custodial Trustees are Bishop’s Cleeve Parish Council, but for which the Village Hall Trustees, known as the Volunteer Management Committee, are responsible for its management and upkeep.

1.3 The current policies are available on the website under “Governance”. Policies are based on the Trust Deed dated 13 November 1953.

2 Aims and Objectives of the Trust

2.1 The Tithe Barn is for the benefit of the inhabitants of the parish of Bishop’s Cleeve, without distinction of sex, or political, or religious, or other opinions. It is to be used for the purpose of physical and mental training, recreation, meetings, entertainment and social events.

2.2 The income from hiring fees at the Tithe Barn is to be used for its upkeep and improvement, to repair and insure the building, its furniture and effects, and pay rent, rates, taxes, salaries, etc., and to provide furniture and resources for the users.

2.3 To oversee the operation of the Tithe Barn in accordance with the Trust Deed. There were no changes proposed, applied for, or granted since the last report.

Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022

3 The Volunteer Management Committee

3.1 The Tithe Barn Charity is administered by the Volunteer Management Committee, comprising trustees and volunteers, They are responsible for the day to day running of the Tithe Barn as a Village Hall, for its continued maintenance, and planning for its improvement and future use.

3.2 Those who have served since the last AGM are as follows:-

Chairman	Trustee	Jeffrey Green
Treasurer	Trustee	Judith Gibbins
Vice Chair & Secretary	Trustee	Simon Waller
BCC Representative		Claire Wills Yvonne Penn
Maintenance		Vacant
Allotments Secretary		Ruth Low
Bookings Manager		Cheryl Parsons
Website		Matt Rachael
Pre-School Managers &	Trustees	Cathy Lea
User Representatives		Samantha Fisher

4 Professional Advisors and Services

BANKERS: Lloyds Bank, Sort Code (30-91-87), Account Number 046080960 to which BACS payments can be made and the account operated online, with two signatories; Judith Gibbins and Cheryl Parsons.

SAVINGS BANK: CCLA Fund Managers Ltd., Senator House, 85 Queen Victoria Street, London EC4 4ET

SOLICITORS: Star Legal, 7 Royal Crescent, Cheltenham GL50 3DF 01242 514477.

ACCOUNTANTS: Regency Accounting Limited, 1 Bafford Farm, Bafford Lane, Cheltenham GL53 8DW 01242 234000.

INSURERS: Allied Westminster, Allied House, Holgate Lane, Boston Spa, WETHERBY LS23 6BN.

The Trust is a member of Gloucestershire Rural Community Council (GRCC).

SUPPLIERS:

City Fire Protection, 30 Ansdell Drive, Brockworth, Gloucester GL3 4BU Done and Dusted Cleaning, Bishop’s Cleeve - Mobile 07931 944 945

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Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022

GEZE UK Ltd. (Automatic Doors), Blenheim Way, Fradley Park, Lichfield, Staffordshire WS13 8SY

Schindler Ltd, Benwell House, Green Street, Sunbury on Thames, TW16 6QS KB Heating Services, 86 Tobyfield Road, Bishops Cleeve, Cheltenham GL52 8PG

5 Licences

The Trustees pay the annual fee for the premises licence to Tewkesbury Borough Council. Cheryl Parsons is the Designated Premises Supervisor. The premises are licenced by the Performing Rights Society (PRS) for the performance of music.

6 Activities

The Tithe Barn hosts regular adult groups or classes, children’s activities, dance groups, exercise classes, and performances by a variety of artists. The schedule of events can be viewed on the website.

7 Financial Report

7.1 The accounts have been prepared by our accountants following the guidance set out in CC15B ‘Charity reporting and Accounting: the essentials.’ As the annual income is more than £25,000 and less than £250,000, including grants and donations, the accounts are independently examined and prepared on an accrual’s basis.

7.2 The accounts closed in December 2023 and are published separately.

7.3 The total income for 2023 was £80,417 with expenses of £58,790 leaving a net income of £21,627. The income was boosted by the rental of the Barn by weddings postponed from the pandemic.

7.4 The main expenditure items were £16,318 on repairs/renewals, £16.318 for cleaning and £9,496 on gas/electricity (which are still on a 5 year fixed deal until Dec 2024).

7.5 Other items included new chairs (c£2,300), cleaning and flame proofing the stage curtains (c£1,900), rebuilding the dry stone wall by the patio (c£1,800) and sound baffling for the Bar Room which has successfully addressed noise issues when the Main Hall is in use (c£1,500).

7.6 There was £107,118 in the bank accounts at the end of the year.

8 Fees

Hiring Fees, Bookings and the Terms & Conditions are published on the website.

The fees have been revised starting on September 2024, with the increase in Electricity and Gas costs due from December 2024..

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Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022

9 Allotments

Ruth Low continues to act as Allotment Secretary. The allotments thrive under her stewardship with all allotments rented out with a small waiting list.

10 Property Maintenance

1 0.1 There is much on-going repair and maintenance work. No one person is appointed for Maintenance, so the work is shared by the committee members.

10.2 Regular inspections have been carried out on the Burglar and Fire Alarms,

10.3 Regular checks have been carried out for safety and insurance purposes.

10.4 Steve Lloyd of Perennial Gardening continues to keep the grounds, trees and plants in good, safe and attractive order.

10.5 Security. We work closely with the police and report all incidents of anti-social behaviour and criminal damage. The CCTV helps to manage the car parks and allotments in a way we hope will create a greater confidence for all who are genuine visitors to the Barn.

11 Website

The website www.cleevetithebarn.org.uk is regularly kept up to date, and includes information for hirers and contact details. It attracts a steady flow of visitors. It is developed and maintained by Matt Rachael.

12 Conclusion

The Tithe Barn is one of a number of listed buildings in Bishops Cleeve and an important part of the heritage of the village, dating from the 15[th] century. It is to be accessible to everybody in the community for them to enjoy. We hope the community of Bishop’s Cleeve will continue to make good use of it, and support the Management Committee in all its many endeavours.

Jeffrey M Green

Chairman of Trustees and the Volunteer Management Committee.

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BISHOPS CLEEVE VILLAGE HALL ACCOUNTS 31 DECEMBER 2023 Reglgt¢red Charlty No: 301465

CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTivrriES BALANCE SHEEf AND STATEMENT OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS

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BISHOPS CLEEVE VJLLAGE HALL STATEMENT (xe FIliANCLAcTMnES Forthe TendId 31 Deeember21123 Tot•1 Fund RECEIPTS Rw)l from hre of hau Grn Rent ar Fe•s FurKJ F¢a81rKJ rknalbnsiGrw 78X 78. 627 .417 74.144 PAYAIEMTS Fud litht Iroura Inl•met 9.4 9.496 6.483 R•tes 4,852 1.247 312 312 R¥poirs 1.23S 25.312 13,299 3.422 47 13,651 18.316 4.714 152 13.854 18,318 4.714 152 G•r¢8ning 8unoty •xon8es cwfttancy & profe *• leéA D•pr¢pJabon 273 3273 2.562 61.801 $ufplu• ol inCL¥ll• o¥•r•xp•DdMur• lor th• yoar lrnnthirod to 21

ISHOPS CLEEVE VILLAGE HALL STATEIIEKfc ASSETS LIABILfflES AB 4t31 Dg¢ethbb•r Y)23 Unr48ldtl8d Rg8trKt•J Totsi rd• Totsl fund8 FIXED ASSETS 18.545 727.832 746,377 745.834 CURRENT AS8Ers Cash al Bank- CA9h ai COIF Cagh harKI 27.989 55.788 to lo 2,686 1ts.891 I.691 &5,512 CURRENTLIABILMES t¢ru81 h¥ 4.845 NÈT CURRENT ASSETS 106.04 104016 11.517 123,591 727.832 851.423 827.351 RE8ERVES AC¢tXINT 17.223 834,2Q) 851.423 827.351 Ihe fin•nty81 lIK)n orth• chwbty •¢ wylkne4ThJ ¢tle nIo*r•1 fvflr rknri¢reouLgdl and slgn•J thglr b•h•N by.. JudNh QlbblnB ffrna•ufgr)....

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BISHOPS CLEEVE VILLAGE HALL ACCOUNTS 31 DECEMBER 2023 Reglgt¢red Charlty No: 301465

CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTivrriES BALANCE SHEEf AND STATEMENT OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS