## **Bishop’s Cleeve Village Hall (The Tithe Barn) Registered Charity #301465** **Annual Report for January–December 2022 Presented to the Annual General Meeting 3 October 2023** ## **1 Governing Documents** 1.1 This document is the annual report for the accounting year January to December 2022 by the Chairman of the Trustees and Volunteer Management Committee of the Bishop’s Cleeve Village Hall (referred to here as the Tithe Barn). It covers activities since the last AGM report of 6 September 2022. 1.2 The Tithe Barn is a Grade II listed building owned by the people of Bishop’s Cleeve for which the Custodial Trustees are Bishop’s Cleeve Parish Council, but for which the Village Hall Trustees, known as the Volunteer Management Committee, are responsible for its management and upkeep. 1.3 The current policies are available on the website under “Governance”. Policies are based on the Trust Deed dated 13 November 1953. ## 2 **Aims and Objectives of the Trust** 2.1 The Tithe Barn is for the benefit of the inhabitants of the parish of Bishop’s Cleeve, without distinction of sex, or political, or religious, or other opinions. It is to be used for the purpose of physical and mental training, recreation, meetings, entertainment and social events. 2.2 The income from hiring fees at the Tithe Barn is to be used for its upkeep and improvement, to repair and insure the building, its furniture and effects, and pay rent, rates, taxes, salaries, etc., and to provide furniture and resources for the users. 2.3 To oversee the operation of the Tithe Barn in accordance with the Trust Deed. There were no changes proposed, applied for, or granted since the last report. **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022** ## **3 The Volunteer Management Committee** 3.1 The Tithe Barn Charity is administered by the Volunteer Management Committee, comprising trustees and volunteers, They are responsible for the day to day running of the Tithe Barn as a Village Hall, for its continued maintenance, and planning for its improvement and future use. 3.2 Those who have served since the last AGM are as follows:- |Chairman|Trustee|Jeffrey Green| |---|---|---| |Treasurer|Trustee|Judith Gibbins| |Vice Chair & Secretary|Trustee|Simon Waller| |BCC Representative||Vacant| |Maintenance||Vacant| |Allotments Secretary|Volunteer|Ruth Low| |Bookings Manager|Volunteer|Cheryl Parsons| |Website|Trustee|Matt Rachael| |Playgroup Managers &|Trustees|Cathy Lea| |User Representatives||Samantha Fisher| 3.3 Changes of Appointments In 2023. It should be noted that, since the last AGM, two Bishops Cleeve Councillors have been appointed as trustees: Claire Wills and Yvonne Penn. ## **4 Professional Advisors and Services** BANKERS: Lloyds Bank, Sort Code (30-91-87), Account Number 046080960 to which BACS payments can be made and the account operated online, with two signatories; Judith Gibbins and Cheryl Parsons. SAVINGS BANK: CCLA Fund Managers Ltd., Senator House, 85 Queen Victoria Street, London EC4 4ET SOLICITORS: Star Legal, 7 Royal Crescent, Cheltenham GL50 3DF 01242 514477. ACCOUNTANTS: Regency Accounting Limited, 1 Bafford Farm, Bafford Lane, Cheltenham GL53 8DW 01242 234000. INSURERS: Allied Westminster, Allied House, Holgate Lane, Boston Spa, WETHERBY LS23 6BN. The Trust is a member of Gloucestershire Rural Community Council (GRCC). Page 2 of 4 **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022** ## SUPPLIERS: City Fire Protection, 30 Ansdell Drive, Brockworth, Gloucester GL3 4BU Done and Dusted Cleaning, Bishop’s Cleeve - Mobile 07931 944 945 GEZE UK Ltd. (Automatic Doors), Blenheim Way, Fradley Park, Lichfield, Staffordshire WS13 8SY Schindler Ltd, Benwell House, Green Street, Sunbury on Thames, TW16 6QS KB Heating Services, 86 Tobyfield Road, Bishops Cleeve, Cheltenham GL52 8PG The Trust benefits from accounts held at: Cleeve Supplies Ltd., Tobyfield Road, Bishop’s Cleeve GL52 8NN. Macdonalds Traditional Cobblers 9b Tarling’s Yard, Bishop’s Cleeve GL52 8RN ## **5 Licences** The Trustees pay the annual fee for the premises licence to Tewkesbury Borough Council. Cheryl Parsons is the Designated Premises Supervisor. The premises are licenced by the Performing Rights Society (PRS) for the performance of music. ## **6 Activities** The Tithe Barn hosts regular adult groups or classes, children’s activities, dance groups, exercise classes, and performances by a variety of artists. The schedule of events can be viewed on the website. Use of the Tithe Barn was greatly impacted by the Covid-19 pandemic. It is now (2022) mostly back to normal. ## **7 Finances** 7.1 The accounts have been prepared by our accountants following the guidance set out in CC15B ‘Charity reporting and Accounting: the essentials.’ As the annual income is more than £25,000 and less than £250,000, including grants and donations, the accounts are independently examined and prepared on an accrual’s basis. 7.2 The accounts closed in December 2022 and are published separately. 7.3 The total income for 2022 was £71,144 and expenses of £61,467 leaving a net income of £12,677. The income included a COVID grant of £3,971. 7.4 The main expenditure items were £23,790 on repairs/renewals, £13,299 for cleaning and £6,483 on gas/electricity (which are still on a 5 year fixed deal until Dec 2024). Other items included c£2,000 on new lights in the Main Hall, c£1,000 for line painting in car park, c£1,000 on new tables, c£2,500 for new blinds, and c£10,000 on repairing leaks in the roof. There was £86,512 in the bank accounts at the end of the year. Page 3 of 4 **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2022** 8 Fees Hiring Fees, Bookings and the Terms & Conditions are published on the website. The fees have been revised for 2023. ## **9 Allotments** Ruth Low continues to act as Allotment Secretary. The allotments thrive under her stewardship with all allotments rented out with a small waiting list. ## **10 Property Maintenance** **1** 0.1 There is much on-going repair and maintenance work. No one person is appointed for Maintenance, so the work is shared by the committee members. 10.2 Regular inspections have been carried out on the Burglar and Fire Alarms, 10.3 Regular checks have been carried out for safety and insurance purposes. 10.4 Steve Lloyd of Perennial Gardening continues to keep the grounds, trees and plants in good, safe and attractive order. 10.5 Security. We work closely with the police and report all incidents of anti-social behaviour and criminal damage. The CCTV helps to manage the car parks and allotments in a way we hope will create a greater confidence for all who are genuine visitors to the Barn. ## **11 Website** The website www.cleevetithebarn.org.uk is regularly kept up to date, and includes information for hirers and contact details. It attracts a steady flow of visitors. It is developed and maintained by Matt Rachael. ## **12 Conclusion** The Tithe Barn is one of a number of listed buildings in Bishops Cleeve and an important part of the heritage of the village, dating from the 15[th] century. It is to be accessible to everybody in the community for them to enjoy. We hope the community of Bishop’s Cleeve will continue to make good use of it, and support the Management Committee in all its many endeavours. ## _Jeffrey M Green_ Chairman of Trustees and the Volunteer Management Committee. Page 4 of 4 BISHOPS GLEEVE VILLAGE HALL ACCOUNTS 31 DECEPABER 2022 Registw￿ Charity No: 301465 CONTENTS Pa9e INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTMTIES BALANCE SHEET AND STATEMENT OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF: BISHOPS CLEEVE VILLAGE HALL I rewt on the accthrts ofthe Tn￿1 year erKled 31 De(%nt¢r 21r22, wA)tch ore set out on pag 2toS. 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