# **Bishop’s Cleeve Village Hall (The Tithe Barn) Registered Charity #301465** **Annual Report for January–December 2021 Presented to the Annual General Meeting 6 September 2022** ## **1 Governing Documents** 1.1 This document is the annual report for the accounting year January to December 2021 by the Chairman of the Trustees and Volunteer Management Committee of the Bishop’s Cleeve Village Hall (referred to here as the Tithe Barn). It covers activities since the last AGM report of 2 November 2021, and is presented to the Annual General Meeting of the Trust held on Tuesday 6 September 2022. 1.2 The Tithe Barn is a Grade II listed building owned by the people of Bishop’s Cleeve for which the Custodial Trustees are Bishop’s Cleeve Parish Council, but for which the Village Hall Trustees, known as the Volunteer Management Committee, are responsible for its management and upkeep. 1.3 The current policies are available on the website under “Governance”. Policies are based on the Trust Deed dated 13 November 1953. ## 2 **Aims and Objectives of the Trust** 2.1 The Tithe Barn is for the benefit of the inhabitants of the parish of Bishop’s Cleeve, without distinction of sex, or political, or religious, or other opinions. It is to be used for the purpose of physical and mental training, recreation, meetings, entertainment and social events. 2.2 The income from hiring fees at the Tithe Barn is to be used for its upkeep and improvement, to repair and insure the building, its furniture and effects, and pay rent, rates, taxes, salaries, etc., and to provide furniture and resources for the users. 2.3 To oversee the operation of the Tithe Barn in accordance with the Trust Deed. There were no changes proposed, applied for, or granted since the last report. **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2021** ## **3 The Volunteer Management Committee** 3.1 The Tithe Barn Charity is administered by the Volunteer Management Committee, comprising trustees (one appointed by the Parish Council) and volunteers, They are responsible for the day to day running of the Tithe Barn as a Village Hall, for its continued maintenance, and planning for its improvement and future use. 3.2 Those who have served since the last AGM are as follows:- |Chairman||Peter Richmond| |---|---|---| |Treasurer||Judith Gibbins| |Secretary||**Vacant**| |Parish Council Rep||Andy Walker| |Maintenance Team|Grounds|Peter Richmond| |Maintenance team|Building|Andy Walker| |Maintenance team|Building|**Vacant**| |Website||Matt Rachael| |Playgroup appointee||Cathy Lea| |||Samantha Fisher| |User representative||Cathy Lea| |||Samantha Fisher| 3.3 Changes of Appointments In 2022. It should be noted that, at this AGM in September 2022 the Voluntary Management Committee comprises the following people:- |Trustees|Chair and Parish Council rep.|Jeffrey Green| |---|---|---| ||Co-Chair|Simon Waller| ||Treasurer|Judith Gibbins| ||Pre-School|Cathy Lea| ||Pre-school|Samantha Fisher| ||Website|Matt Rachael| |Volunteers|Bookings Secretary|Cheryl Parsons| ||Allotments Secretary|Ruth Low| ## **4 Professional Advisors and Services** BANKERS: Lloyds Bank, Sort Code (30-91-87), Account Number 046080960 to which BACS payments can be made and the account operated online, with two signatories; Judith Gibbins and Cheryl Parsons. SAVINGS BANK: CCLA Fund Managers Ltd., Senator House, 85 Queen Victoria Street, London EC4 4ET SOLICITORS: Star Legal, 7 Royal Crescent, Cheltenham GL50 3DF 01242 514477. Page 2 of 5 **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2021** ACCOUNTANTS: Regency Accounting Limited, 1 Bafford Farm, Bafford Lane, Cheltenham GL53 8DW 01242 234000. INSURERS: Allied Westminster, Allied House, Holgate Lane, Boston Spa, WETHERBY LS23 6BN. The Trust is a member of Gloucestershire Rural Community Council (GRCC). ## SUPPLIERS: City Fire Protection, 30 Ansdell Drive, Brockworth, Gloucester GL3 4BU Done and Dusted Cleaning, Bishop’s Cleeve - Mobile 07931 944 945 GEZE UK Ltd. (Automatic Doors), Blenheim Way, Fradley Park, Lichfield, Staffordshire WS13 8SY Schindler Ltd, Benwell House, Green Street, Sunbury on Thames, TW16 6QS KB Heating Services, 86 Tobyfield Road, Bishops Cleeve, Cheltenham GL52 8PG The Trust benefits from accounts held at: Cleeve Supplies Ltd., Tobyfield Road, Bishop’s Cleeve GL52 8NN. Macdonalds Traditional Cobblers 9b Tarling’s Yard, Bishop’s Cleeve GL52 8RN ## **5 Licences** The Trustees pay the annual fee for the premises' licence to Tewkesbury Borough Council. Cheryl Parsons is the Designated Premises Supervisor. The premises are licensed by the Performing Rights Society (PRS) for the performance of music. ## **6 Activities** The Tithe Barn hosts regular adult groups or classes, children’s activities, dance groups, exercise classes, and performances by a variety of artists. The schedule of events can be viewed on the website. Use of the Tithe Barn was greatly impacted by the Covid-19 pandemic. It is now (2022) mostly back to normal. ## **7 Finances** 7.1 The accounts have been prepared by our accountants following the guidance set out in CC15B ‘Charity reporting and Accounting: the essentials.’ As the annual income is more than £25,000 and less than £250,000, including grants and donations, the accounts are independently examined and prepared on an accrual’s basis. 7.2 The accounts closed in December 2021 and are published separately. The annual accounts show an unrestricted income (i.e. excluding grants and donations) for the year to December 2021 of £37,347 The income was affected by the closure due to the pandemic, this fall in income was ameliorated by a grant of £8000 from Tewkesbury Borough Council bringing the total to £45347 7.3 The expenditure in the year to December 2021 was £45,363. The enforced closure resulted in lower fuel and light costs. Page 3 of 5 **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2021** 7.4 Significant expenses in the year were: ||||| |---|---|---|---| ||||| ||Lift Repair|£3037|| ||||| ||Automatic Front Door Repair|£628|| ||||| ||Rear Car Park repair|£4071|| ||||| ||Fixed Wire Electrical Safety Test|£1228|| ||||| ||New Tables|£1334|| ||New Glasswasher for bar|£1646|| ||Laptop for Bookings Secretary|£500|| 7.5 The Lift repair was paid twice – the accounts contain a correction for this amount. 7.6 The accounts have net current assets of £69,090 at the end of 2021. The Trustees keep a reserve to cover the costs of closing for an extended period of time. The reserve of £26,000 is calculated from the minimum cost of running the Tithe Barn for 12 months. ## **8 Fees** 8.1 Hiring Fees, Bookings and the Terms & Conditions are published on the website. No changes were made in 2020-21. The fees are to be revised in September 2022. 8.2 The car parking at the rear of the Tithe Barn has not been in use by Bovis Homes (Vistry group) since the lockdown. ## **9 Allotments** Ruth Low continues to act as Allotment Secretary. The allotments thrive under her stewardship with all allotments rented out with a small waiting list. ## **10 Property Maintenance** 10.1 There is much on-going repair and maintenance work. Regular inspections have been carried out on the Burglar and Fire Alarms, Regular checks have been carried out for safety and insurance purposes. 10.2 Gardens and Grounds. Steve Lloyd of Perennial Gardening continues to keep the grounds, trees and plants in good, safe and attractive order. 10.3 Security. We work closely with the police and report all incidents of anti-social behaviour and criminal damage. The CCTV helps to manage the car parks and allotments in a way we hope will create a greater confidence for all who are genuine visitors to the Barn. Page 4 of 5 **Bishop’s Cleeve Village Hall -The Tithe Barn Registered Charity 301465 Annual Report for 2021** ## **11 Website** The website www.cleevetithebarn.org.uk is regularly kept up to date, and includes information for hirers and contact details. It attracts a steady flow of visitors. It is developed and maintained by Matt Rachael. ## **12 Vacancies** The Management Committee remains under strength and would like to recruit new trustee members particularly a Secretary and Maintenance Person. Single task volunteers would also be most welcome. Completing a single task would be of considerable help to the Trustees; could be undertaken ex-committee and would be a useful addition to anyone’s CV. ## **14 Conclusion** The Tithe Barn is one of a number of listed buildings in Bishops Cleeve and an important part of the heritage of the village, dating from the 15[th] century. It is to be accessible to everybody in the community for them to enjoy. We hope the community of Bishop’s Cleeve will continue to make good use of it, and support the Management Committee in all its many endeavours. ## Jeffrey M Green Chairman of Trustees and the Volunteer Management Committee. Page 5 of 5 BISHOPS CLEEVE VILLAGE HALL ACCOUNTS 31 DECEMBER 2021 Reg16tsred Charlty No: 301465 CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTMTIES BALANCE SHEET AND STATEMENT OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS INDEPENDENT EXAMINER'S REPORT TO ThE TRUSTEES OF.. BISHOPS CLEEVE VILLAGE HALL I report on the a¢￿iniS of the Tn￿1 lor1￿ Year￿J¥d 31 December 2021. whicl) ar¥ $et cyjt on p89es 2to5. RoÈpectlv• r•spon•lbllltl•s of trusts•s and •x•mhwr The charity8 trustees are responsible for the Fweparnts"on oflhe arLounts. The charilys trustees considw thot an audit is not required for thr8 year Und￿ section 144 Chanues Act 2011 {Ih* Ch&riliè6 Act} and ihal an independent examinat￿ 18 needed. 11 b my r•swns1￿1ty to.. examlne the occount6 under 8eclKJn 145 oftho Ch•lM A lo follow prc£•dur•s lahj down n tho Genernl DI￿￿)n$ grven by t￿ Charty Cornmiss￿n (under secti¢)n 145151 (bl ol th• CharrtJe$ Adl., and io $lale wh&thef Porti￿￿￿r m8tters have come to tyjr atten B•ils ol th• Ind•p•nd•nt •x•mln•rf• report My examination was c8rriecl oul In 8ccwdorte with the ge￿ra1 Directions given by the Charity CornrntBsion. An *x8M1na￿OTh Indud88 a re¥￿ of the xcounlhng r¢¢ord$ kw by Ihè chartty and a compari80n of th8 accounts pres•nt¢d wilh Ihose records 11 also indudes consideration of gny unusual item5 or di8do6ure8 in the a¢¢ounts. and seekin9 explanatThs from you as trustee8 ncoming 6u¢h matt•r8. Th8 proe8dur•s un¢J8rtaken do nol WOVKle 811 ts e¥idence that would be r•quirnd In an au¢Jrt and consequenty no OF4nion i• gI￿n 81 to wh•th•r Ihts •ecoLtnts pment true and laW VW an¢J the report18 Ilmtted to th08• out In ￿ Stsiement belry Indgynd•nt gxamlnoei •t*t•m•nt In the courso ol My 6xarninalion. M matter has ¢¢w to my 4tter)tTh.' 111 which giv88 me reason8bJ• eau8e lo t*heve tw in, any rr*twi81 rnSF*rt lh• trust•es have not rn•t the r•quir•m•nts to •nsure that. . to keep arxounting recor(18 Y) •¢¢trdant• with 8•e16on 130 01 Ihe Charilies Acl lo prepar& a￿uniS which xcoid wth the accwrhts.ng r8¢tyI$ and with the accounting requirement$ ol the Charihs Art 121 lo whi¢h, in my opinion. attenlion shouh1 be drnwn in order to enable a FfjOFer urKlerstandlng of the a¢￿unts lo be oached. Cc fil Sharon Taylor FCCA 18afford Lane Charflon lQ"ngS Chellenham GL53 8DW Dated: BI$HQPS CLEEVEVILLAGE triALL T(l•l RECWPTS RentfTQn hirnolhAU fypund R•rrt Oar F•8s 3).938 7.4 35) 1.150 o. 1.19) 10.tr)) 45,347 45.347 38.718 PAYIIENT8 and l*ht In•u7nc• Intsmet 4.878 4.712 4.712 1.314 4.970 1.110 Ral88 T•k*plk 472 10.UV2 13,379 13.379 cl￿￿1 G•rdeni &Jndty exp8nt•8 3.479 3,479 714 L•g* & Profw8ioN•I I• Ex1¢n&L￿ f¢•$ 41.098 8tsrplu• ol Incw• ov•r 9mp9nd￿*tr th•yMriran•ferrgd to r•Mry 10 16 BISHOPS CLEEVE WLLAGE HALL STATEklENT OF A8SETS APKI LI￿rnES A• at 31 C*¢•mb•r21)21 funth fvnd# fvnd8 FIXED ASSEr8 17,213 7ZI,832 745,045 74d,802 Cash at Ba￿- Uty#• Cash at ￿nk. COIF Cash In 13. 55249 617 13. 55,249 617 17,479 65,242 2,201 75.285 74,930 ¢￿tRE￿r UIBILMES Pttrua181Dewwt8 hdd 116 6.195 8.195 6.195 T CURRENT ASSETS 69J41 .￿ 727.832 814.135 814,144 RE$ERVE$ACMLWT 17223 ,912 814.135 814,144 othèr IrrtyuL*rii*s Approv•d bylh•BMrdotTn*•M• on J•ffr•y Gr••Th lchdnn￿￿....... .... £%L 2oL Judrth Qlbblni IfrpMw#r)..... J FWIASSET6 dtslw 17319 144 Alwloly 41 75 BISHOPS CLEEVE VILLAGE HALL ACCOUNTS 31 DECEMBER 2021 Reg16tsred Charlty No: 301465 CONTENTS Page INDEPENDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTMTIES BALANCE SHEET AND STATEMENT OF TRUSTEES RESPONSIBILITIES NOTES TO THE ACCOUNTS INDEPENDENT EXAMINER'S REPORT TO ThE TRUSTEES OF.. BISHOPS CLEEVE VILLAGE HALL I report on the a¢￿iniS of the Tn￿1 lor1￿ Year￿J¥d 31 December 2021. whicl) ar¥ $et cyjt on p89es 2to5. RoÈpectlv• r•spon•lbllltl•s of trusts•s and •x•mhwr The charity8 trustees are responsible for the Fweparnts"on oflhe arLounts. The charilys trustees considw thot an audit is not required for thr8 year Und￿ section 144 Chanues Act 2011 {Ih* Ch&riliè6 Act} and ihal an independent examinat￿ 18 needed. 11 b my r•swns1￿1ty to.. examlne the occount6 under 8eclKJn 145 oftho Ch•lM A lo follow prc£•dur•s lahj down n tho Genernl DI￿￿)n$ grven by t￿ Charty Cornmiss￿n (under secti¢)n 145151 (bl ol th• CharrtJe$ Adl., and io $lale wh&thef Porti￿￿￿r m8tters have come to tyjr atten B•ils ol th• Ind•p•nd•nt •x•mln•rf• report My examination was c8rriecl oul In 8ccwdorte with the ge￿ra1 Directions given by the Charity CornrntBsion. An *x8M1na￿OTh Indud88 a re¥￿ of the xcounlhng r¢¢ord$ kw by Ihè chartty and a compari80n of th8 accounts pres•nt¢d wilh Ihose records 11 also indudes consideration of gny unusual item5 or di8do6ure8 in the a¢¢ounts. and seekin9 explanatThs from you as trustee8 ncoming 6u¢h matt•r8. Th8 proe8dur•s un¢J8rtaken do nol WOVKle 811 ts e¥idence that would be r•quirnd In an au¢Jrt and consequenty no OF4nion i• gI￿n 81 to wh•th•r Ihts •ecoLtnts pment true and laW VW an¢J the report18 Ilmtted to th08• out In ￿ Stsiement belry Indgynd•nt gxamlnoei •t*t•m•nt In the courso ol My 6xarninalion. M matter has ¢¢w to my 4tter)tTh.' 111 which giv88 me reason8bJ• eau8e lo t*heve tw in, any rr*twi81 rnSF*rt lh• trust•es have not rn•t the r•quir•m•nts to •nsure that. . to keep arxounting recor(18 Y) •¢¢trdant• with 8•e16on 130 01 Ihe Charilies Acl lo prepar& a￿uniS which xcoid wth the accwrhts.ng r8¢tyI$ and with the accounting requirement$ ol the Charihs Art 121 lo whi¢h, in my opinion. attenlion shouh1 be drnwn in order to enable a FfjOFer urKlerstandlng of the a¢￿unts lo be oached. Cc fil Sharon Taylor FCCA 18afford Lane Charflon lQ"ngS Chellenham GL53 8DW Dated: BI$HQPS CLEEVEVILLAGE triALL T(l•l RECWPTS RentfTQn hirnolhAU fypund R•rrt Oar F•8s 3).938 7.4 35) 1.150 o. 1.19) 10.tr)) 45,347 45.347 38.718 PAYIIENT8 and l*ht In•u7nc• Intsmet 4.878 4.712 4.712 1.314 4.970 1.110 Ral88 T•k*plk 472 10.UV2 13,379 13.379 cl￿￿1 G•rdeni &Jndty exp8nt•8 3.479 3,479 714 L•g* & Profw8ioN•I I• Ex1¢n&L￿ f¢•$ 41.098 8tsrplu• ol Incw• ov•r 9mp9nd￿*tr th•yMriran•ferrgd to r•Mry 10 16 BISHOPS CLEEVE WLLAGE HALL STATEklENT OF A8SETS APKI LI￿rnES A• at 31 C*¢•mb•r21)21 funth fvnd# fvnd8 FIXED ASSEr8 17,213 7ZI,832 745,045 74d,802 Cash at Ba￿- Uty#• Cash at ￿nk. COIF Cash In 13. 55249 617 13. 55,249 617 17,479 65,242 2,201 75.285 74,930 ¢￿tRE￿r UIBILMES Pttrua181Dewwt8 hdd 116 6.195 8.195 6.195 T CURRENT ASSETS 69J41 .￿ 727.832 814.135 814,144 RE$ERVE$ACMLWT 17223 ,912 814.135 814,144 othèr IrrtyuL*rii*s Approv•d bylh•BMrdotTn*•M• on J•ffr•y Gr••Th lchdnn￿￿....... .... £%L 2oL Judrth Qlbblni IfrpMw#r)..... J FWIASSET6 dtslw 17319 144 Alwloly 41 75