## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 May 2024 **To** 30 April 2025
Section A Reference and administration details
**Charity name** Ashleworth Memorial Hall
**Other names charity is known by**
**Registered charity number (if any)** 301456
|**Charity's principal address**|Nup End|Nup End|
|---|---|---|
||Ashleworth||
||Gloucester||
||**Postcode**
|GL19 4JJ|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee (if any)**|
|---|---|---|---|---|
||A Eardley|Chair|||
||J Randall|Treasurer|||
||J Eardley||||
||L Beer||||
||J Nulty||||
||J Fenech|Secretary||Women’s Institute|
||M Mitra||||
||L Middlemiss|Bookings Secretary|||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**April 2009**
**TAR**
1
## **Description of the charity’s trusts**
Scheme Dated 10th February 1970 Type of governing document
- (eg. trust deed, constitution
Foundation Trust How the charity is constituted
- (eg. trust, association, company)
Some Trustees are appointed by the organisation which they represent and Trustee selection methods others elected by the existing Trustees (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the Foundation is the provision and maintenance of a village hall for the use of the inhabitants of Ashleworth and the neighbourhood (hereinafter called “the area of benefit”) without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
**April 2009**
**TAR**
2
The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit ‘Charities and Public Benefit’.
The Memorial Hall is the main meeting place in the village and is used several times during the year for Women's Institute and Parish Council meetings.
For most of the year there were weekly sessions of yoga, pilates, table tennis and an under 5’s play group. The Hall was also used for monthly Women’s Institute meetings, Parish Council Meetings and school PE **Summary of the main activities** sessions. A community lunch is also held once a month, providing a **undertaken for the public** cooked lunch for residents from the local and surrounding villages. **benefit in relation to these objects (include within this** Other local groups such as Ashleworth Cinema, Ashleworth School P.T.F.A. **section the statutory declaration** and Go Wild in Ashleworth hold their own events, and there are private **that trustees have had regard to** bookings throughout the year for parties, especially children’s birthdays. **the guidance issued by the Charity Commission on public** The Hall works collaboratively with other facilities in the village, particularly **benefit)**
The Hall works collaboratively with other facilities in the village, particularly Ashleworth Hub and Woodpeckers Sports and Social Club.
The Hall trustees also organise and run fundraising events during the year.
## **Additional details of objectives and activities (Optional information)**
We would like to extend our thanks to all those people who contribute their time and energy to help with the running of the hall and community events.
As well as the committee members who give their time throughout the year we are fortunate that we have a number of volunteers who have contributed to events and activities at the Hall.
You **may choose** to include Amongst other things, volunteers help at the monthly community lunch, further statements, where relevant, Ashleworth Cinema and fundraising events and with bookkeeping, about: administration and maintenance for the hall.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**April 2009**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
There has been further work to improve the hall facilities during the year most significantly there has been the refitting of the kitchen and replacement of several appliances.
Ashleworth Parish Council provided a grant of £13,724 for the kitchen refurbishment from Community Infrastructure Levy funds.
A total of £7,231 (2024:£3,352) was generated through fundraising events during the year. These included a ‘Prohibition Night’, ‘Autumn Celebration,’ Pantomime and Ashleworth Cinema.
The Ashleworth Cinema is a regular community event that continues to be a successful fundraiser for the hall. Included in the total fundraising figure above is a net contribution of £1,361 from the cinema events this financial year (2024:£1,362). There were 6 screenings in the financial year attended by a total audience of 279 (2024: 275).
The monthly lottery, the ‘Fortune Club’, continues and at the end of the year had 55 members. There are two prizes each month of £25 and £5. It contributed £372 to income in the year.
**April 2009**
**TAR**
4
Section D Achievements and performance
**April 2009**
**TAR**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
As a condition of Big Lottery funding for the Hall’s refurbishment we are required to have a Designated Fund for long-term maintenance of the building. At the end of the Financial Year the balance of the Maintenance Fund stood at a little over £59,748 (30 April 2024:£52,855).
The remaining £16,127 (30 April 2024:£6,753) of the Unrestricted Fund Balance is being held in reserve as a contingency against any unexpected costs, or a shortfall in next year’s income.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
£8,572 of the year’s income was generated through fees charged for hiring the Hall and interest on savings accounts. (2024: £7,691)
- the charity’s principal sources of funds (including any fundraising);
- £13,724 was grant funding towards the kitchen refurbishment.
- The remainder resulted from fundraising : from the Fortune Club and from
- how expenditure has activities organised by the Management Committee and other members of the Ashleworth Community.
- supported the key objectives of the charity;
Cash at bank and in hand at year end was £76,580 (30 April 2024:£75,162)
- investment policy and objectives including any ethical At 30[th] April 2025 £50,450 of Hall Funds (30 April 24: £48,278) were investment policy adopted. invested in a 120 day notice charity account, to attract better rates of interest than were available on standard high street savings accounts.
## **Section F Other optional information**
There were 262 paid bookings for the hall in the financial year this represents a 20% increase on the previous year when there were 218.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
|**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**|Anthony Christopher Eardley|Julie Randall|
|---|---|---|
||||
||Chair|Treasurer|
24
**April 2009**
**TAR**
6
Date
24 November 2025
TAR
April 2009
||**Charity Name**
ASHLEWORTH MEMORIAL HALL|**Charity Name**
ASHLEWORTH MEMORIAL HALL|**Charity Name**
ASHLEWORTH MEMORIAL HALL|**Charity Name**
ASHLEWORTH MEMORIAL HALL|**Charity Name**
ASHLEWORTH MEMORIAL HALL|**No (if any)**
301456|**No (if any)**
301456|**CC16a**|
|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**||Period start date
01/05/24||**To**|Period end date
30/04/25|||
||||||||||
|**Section A Receipts and payments**|||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**6,139**
**732**
**12,015**
**2,378**
**-**
**-**
**-**
**-**
**21,264**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**13,724**
**-**
**-**
**-**
**13,724**||**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**6,139**
**732**
**12,015**
**2,378**
**13,724**
**-**
**-**
**-**
**34,988**
**-**
**34,988**||**Last year**
**to the nearest £**|
|Business Income|**6,139**||||**-**|**6,139**||**5,379**|
|Fortune Club|**732**||||**-**|**732**||**648**|
|Fundraising|**12,015**||||**-**|**12,015**||**6,394**|
|Interest|**2,378**||||**-**|**2,378**||**2,312**|
|Kitchen Refurbishment|**-**||||**-**|**13,724**||**-**|
|Project Crown Grant|**-**||||**-**|**-**||**23,100**|
||**-**||||**-**|**-**||**-**|
||**-**||||**-**|**-**||**-**|
|**_Sub total_**|**21,264**||||**-**|**34,988**||**37,833**|
|**A2 Asset and investment sales,**
**etc.**
**_Total receipts_**
**A3 Payments**|||||||||
||**-**||**-**||**-**|
**-**||**-**|
||**21,264**
**5,635**
**360**
**4,694**
**2,343**
**809**
**-**
**-**
**-**
**-**
**13,841**||**13,724**
**-**
**-**
**-**
**-**
**-**
**13,724**
**6,005**
**-**
**-**
**-**
**19,729**||||||
||||||**-**|**34,988**||**37,833**|
||||||||||
|Business Expenses|**5,635**||||**-**|**5,635**||**8,498**|
|Fortune Club|**360**||||**-**|**360**||**360**|
|FundraisingExpenses|**4,694**||||**-**|**4,694**||**3,330**|
|Maintenance|**2,343**||||**-**|**2,343**||**1,100**|
|Hall Improvements Project|**809**||||**-**|**809**||**3,892**|
|Kitchen Refurbishment|||||**-**|**13,724**||**-**|
|Project Crown|**-**||||**-**|**6,005**||**17,095**|
||**-**||||**-**|**-**||**-**|
||**-**||||**-**|**-**||**-**|
||**-**||||**-**|**-**||**-**|
|**_Sub total_ **|**13,841**||||**-**|**33,570**||**34,275**|
|**A4 Asset and investment**
**purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||
||**-**||**-**||**-**|**-**||**-**|
||**13,841**
**7,423**
**8,205**
**60,666**
**76,294**||**19,729**
**- 6,005**
**- 8,205**
**14,496**
**286**||||||
||||||**-**|**33,570**||**34,275**|
||||||||||
||**7,423**||**- 6,005**||**-**|**1,418**||**3,557**|
||**8,205**||**- 8,205**||**-**|**-**||**-**|
||**60,666**||**14,496**||**-**|**75,162**||**71,605**|
||**76,294**||**286**||**-**|**76,580**||**75,162**|
CCXX R1 accounts (SS)
01/09/25
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
Cash & Bank Total
**_Total cash funds_**
**Details**
Receipts Due From Hirers
**Details**
Cambridge & Counties 120 Day Notice
**Details**
**Details**
Creditors (Advance Payments)
Fortune Club Future Payouts
Electricity Bill for End Jan to April
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**76,294**
**286**
**-**
**-**
**-**
**-**
**76,294**
**286**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**483**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Unrestricted**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**299**
Unrestricted
**251**
Unrestricted
**538**
**-**
Print Name
J Randall
A C Eardley|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**50,450**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
||||Monthly (£30/£35)|
|||||
|||||
|||||
||||Date of
approval|
|||J Randall||
|||A C Eardley||
CCXX R2 accounts (SS)
01/09/25
2
|SectionA|lndependent Examiner's Report|
|---|---|
|Report to thetrustees/
membersof|AshleworthMemorialHall|
|Onaccountsforthe
yearended|30t0412025
Charityno|301456
(ifany)|
|Setoutonpages|[-&"|
||Ireport to thetrustees onmyexaminationofthe accountsoftheabove|
||charity("the Trust") for theyear ended|
|Responsibilities and
basisofreport|Asthecharitytrusteesof theTrust,youareresponsible forthepreparation
ofthe accountsinaccordancewiththerequirementsoftheCharities Act|
||2011("theAct').|
||Ireport in respectofmyexaminationofthe Trust'saccounts carried out
undersection145of the2011Actand in carrying out myexamination,I|
||have followedtheapplicableDirections givenbytheCharity Commission|
||undersection145(5Xb)of the Act.|
|lndependent
examiner'sstatement|Ihave completed myexamination.Iconfirmthatno materialmattershave
cometomyattention
)inconnection with
theexaminationwhichgives me causetobelievethatin, any material|
||respect:|
||.accounting recordswerenot kept in accordancewith section130of|
||theActor|
||otheaccountsdonot accord withthe accountingrecords|
||Ihave no concernS andhavecomeacross no other matters inconnectiOn|
||with the examination towhichattentionshouldbedrawninordertoenablea|
||proper understandingoftheaccountstobereached.
*Pieasedeletethewords inthebrackets if they donotapply'|
|Signed:|is(Slz.*s-|
|Name:|5:1gP14e*rJtE
C-sut-r€-(Z'|
|Relevantprofessional||
|qualification(s) orbody||
|(ifany):||
|Address:|Co-.^oe-".s*ffr{ar^Co"-rr466-,fne-{ttt'AQQ-'|
||flsHuerxcac-