Charity registration number 301444
WORMINGFORD RECREATION TRUST
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 4 APRIL 2024
WORMINGFORD RECREATION TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Peter Byrne | |
|---|---|---|
| Gill Byrne | ||
| Graham Moore | ||
| Tom Leggett | ||
| Emma Johnson | ||
| Rhyanne Sefton | ||
| Janine Aldis | ||
| Ed Johnson | (appointed 25 May 2023) | |
| Phil Cook | (appointed 26 May 2023) | |
| Hayley Balls | (appointed 26 May 2023) | |
| Paul O'Shaughnessy | (appointed 26 May 2023) | |
| Alex Wallace | (appointed 2 October 2023) | |
| Charity number | 301444 | |
| Registered office | Glenard | |
| Church Road | ||
| Wormingford | ||
| Colchester | ||
| CO6 3AD | ||
| Independent examiner | Gemma Humphries | |
| RCCE House | ||
| Threshelfords Business Park | ||
| Inworth Road | ||
| Feering | ||
| CO5 9SE | ||
| Bankers | Lloyds Bank plc | |
| 27 High Street | ||
| Colchester | ||
| Essex | ||
| CO1 1DU | ||
| Investment advisors | CCLA Investment Management | |
| 1 Angel Lane | ||
| London | ||
| EC4R 3AB |
WORMINGFORD RECREATION TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 12 |
WORMINGFORD RECREATION TRUST
TRUSTEES' REPORT
FOR THE YEAR ENDED 4 APRIL 2024
The Trustees present their annual report and financial statements for the year ended 4 April 2024.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the trust's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The Trust was formed in 1974 to provide or assist in the provision of facilities for the inhabitants of the Parish of Wormingford for recreation and other leisure-time occupation in the interests of social welfare, with the object of improving the conditions of life for the said inhabitants.
Public benefit
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the trust should undertake.
Achievements and performance
Significant activities and achievements against objectives
During the year, the charity has continued to hire the Village Hall and its playing fields, allowing a variety of sports and social clubs to use the hall. Sports activities include football, badminton, carpet bowls, Karate and Tai Chi.
As well as sporting activities the hall is well used for parties and other functions, such as quizzes, coffee mornings a Chirstmas fair and a summer funday.
This year has seen the replacement of the Hall roof, which was partially funded via grants received from ACRE and Enovert as well as some other plumbing upgrades, partially funded by a grant from Essex County Council.
Financial review
Although the results for this year show a deficit, this is the result of the considerable capital spending undertaken on the roof replacement and the upgrades to the plumbing. The grant income associated with these projects was intended as partial contribution to the costs and so the balance of this expenditure was met through the use of the Trust's unrestricted funds.
Light and heat are a significant portion of the Trust's spending and are regularly monitored to ensure the best value is obtained from our contracts. During the year, a new contract was entered into to fix the energy costs, however these still remain higher than historical norms.
The cost of insurance is also a key area of expenditure, the renewal for which is closely monitored and assessed to ensure it both covers the needs of the charity and provides good value.
A major step this year is the intent of the Trustees to convert the Trust to a Charitable Incorporated Organisation (CIO). This has required extensive efforts from the Trustees in conjunction with professional inputs from our solicitors and the Rural Community Council of Essex. The resolution to begin the process of setting up a successor CIO and moving the assets of the Trust into the new CIO is to be put to the Trustees at the AGM.
Going concern
Due to the intention of the trustees to set up a successor CIO and transfer the assets of the charity into the new CIO, this charity will cease to exist within the next 12 months. These financial statement are therefore not prepared on a going concern basis.
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WORMINGFORD RECREATION TRUST
TRUSTEES' REPORT (CONTINUED)
FOR THE YEAR ENDED 4 APRIL 2024
Reserves policy
It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Structure, governance and management
The Trustees who served during the year and up to the date of signature of the financial statements were: Peter Byrne Gill Byrne Graham Moore Tom Leggett Emma Johnson Rhyanne Sefton Janine Aldis Ed Johnson (appointed 25 May 2023) Phil Cook (appointed 26 May 2023) Hayley Balls (appointed 26 May 2023) Paul O'Shaughnessy (appointed 26 May 2023) Alex Wallace (appointed 2 October 2023)
Recruitment and appointment of trustees
The trustees for the charity are appointed by being nominated and seconded by the existing Trustees at the AGM each year, or at interim Trustee Meetings.
The trustees' report was approved by the Board of Trustees.
Peter Byrne
Trustee
6 June 2024
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WORMINGFORD RECREATION TRUST
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF WORMINGFORD RECREATION TRUST
I report to the Trustees on my examination of the financial statements of Wormingford Recreation Trust (the trust) for the year ended 4 April 2024.
Responsibilities and basis of report
As the Trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the trust as required by section 130 of the 2011 Act; or
-
2 the financial statements do not accord with those records; or
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Gemma Humphries
Rural Community Counil of Essex RCCE House Threshelfords Business Park Inworth Road Feering CO5 9SE
Dated: 3 June 2024
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WORMINGFORD RECREATION TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 4 APRIL 2024
| Unrestricted | Restricted | Total | Unrestricted | ||
|---|---|---|---|---|---|
| funds | funds | funds | |||
| 2024 | 2024 | 2024 | 2023 | ||
| Notes | £ | £ | £ | £ | |
| Income from: | |||||
| Donations and legacies | 3 | 1,859 | 54,930 | 56,789 | 2,617 |
| Charitable activities | 4 | 7,853 | - | 7,853 | 7,383 |
| Other trading activities | 5 | 3,391 | - | 3,391 | 2,746 |
| Investments | 6 | 234 | - | 234 | - |
| Total income | 13,337 | 54,930 | 68,267 | 12,746 | |
| Expenditure on: | |||||
| Raising funds | 7 | 149 | - | 149 | - |
| Charitable activities | 8 | 28,073 | 54,930 | 83,003 | 12,918 |
| Total expenditure | 28,222 | 54,930 | 83,152 | 12,918 | |
| Net gains/(losses) on investments | 11 | 568 | - | 568 | - |
| Net expenditure and movement in funds | (14,317) | - | (14,317) | (172) | |
| Reconciliation of funds: | |||||
| Fund balances at 5 April 2023 | 50,564 | - | 50,564 | 50,736 | |
| Fund balances at 4 April 2024 | 36,247 | - | 36,247 | 50,564 |
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
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WORMINGFORD RECREATION TRUST
BALANCE SHEET
AS AT 4 APRIL 2024
| Notes Fixed assets Investments 14 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 15 Net current assets Total assets less current liabilities Net assets excluding pension liability The funds of the trust Unrestricted funds |
2024 £ 33,742 (488) |
£ 2,993 33,254 36,247 36,247 36,247 36,247 |
2023 £ 48,139 - |
£ 2,425 48,139 |
|---|---|---|---|---|
| 50,564 | ||||
| 50,564 | ||||
| 50,564 | ||||
| 50,564 |
The financial statements were approved by the Trustees on 6 June 2024
Peter Byrne Trustee
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 4 APRIL 2024
1 Accounting policies
Charity information
Wormingford Recreation Trust is an unincorporated charity registered with the Charity Commission.
1.1 Accounting convention
The financial statements have been prepared in accordance with the trust's governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The trust is a Public Benefit Entity as defined by FRS 102.
The trust has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have approved the transfer of the charities assets and liabilities to a successor charity - Wormingford Recreation Trust CIO. The existing unincorporated charity will therefore cease to operate and is not a going concern. The Trustees do not consider that any adjustments are required to any of the current assets or liabilities of the unincorporated charity or the funds as a result of this transfer.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the trust is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the trust has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 4 APRIL 2024
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Basic financial assets
Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost. Financial assets comprise cash at bank and in hand, together with trade and other debtors. A specific provision is made for debts for which recoverability is in doubt. Cash at bank and in hand is defined as all cash held in instant access bank accounts and used as working capital. Investments, including those in subsidiary undertakings are held at fair value at the balance sheet date, with gains and losses being recognised within income and expenditure. Financial liabilities held at amortised cost comprise all creditors except social security and other taxes, deferred income and provisions.
1.8 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the trust is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
2 Critical accounting estimates and judgements
In the application of the trust’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 4 APRIL 2024
3 Income from donations and legacies
| Unrestricted Restricted funds funds 2024 2024 £ £ Donations and gifts 359 - Performance related grants 1,500 54,930 1,859 54,930 |
Total Unrestricted Restricted funds funds 2024 2023 2023 £ £ £ 359 1,067 - 56,430 1,550 - 56,789 2,617 - |
Total 2023 £ 1,067 1,550 |
|---|---|---|
| 2,617 |
4 Income from charitable activities
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Income for charititable activities | |||
| Hire of hall/field | 7,659 | 7,349 | |
| Other sales | 194 | 34 | |
| 7,853 | 7,383 | ||
| 5 | Income from other trading activities | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Fundraising events | 3,391 | 2,746 | |
| 6 | Income from investments | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Interest receivable | 234 | - |
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 4 APRIL 2024
7 Expenditure on raising funds
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| £ | £ | |
| Fundraising and publicity | ||
| Event costs | 149 | - |
| Expenditure on charitable activities | ||
| 2024 | 2023 | |
| £ | £ | |
| Direct costs | ||
| Staff costs | 4,359 | 4,160 |
| Rates | 668 | 899 |
| Insurance | 1,668 | 1,636 |
| Light and heat | 2,000 | 1,645 |
| Building repairs and maintenance | 68,754 | 1,102 |
| Warm Kitchen - food and drink | 258 | - |
| Equipment repairs and maintenance | 642 | 2,995 |
| Cleaning | 305 | 247 |
| Charitable donation | 60 | - |
| Contribution to grant funding | 4,000 | - |
| Professional fees | 120 | 234 |
| Sundry | 169 | - |
| 83,003 | 12,918 | |
| Analysis by fund | ||
| Unrestricted funds | 28,073 | 12,918 |
| Restricted funds | 54,930 | - |
| 83,003 | 12,918 |
8 Expenditure on charitable activities
9 Trustees
None of the Trustees received any remuneration or benefits from the trust during the year.
During the year, trustees were reimbursed £754 (2022: £450) for expenses incurred on behalf of the charity.
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 4 APRIL 2024
10 Employees
The average monthly number of employees during the year was:
| 2024 | 2023 | |
|---|---|---|
| Number | Number | |
| 1 | 1 | |
| Employment costs | 2024 | 2023 |
| £ | £ | |
| Wages and salaries | 4,359 | 4,160 |
There were no employees whose annual remuneration was more than £60,000.
11 Gains and losses on investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2024 | 2023 | |
| Gains/(losses) arising on: | £ | £ |
| Revaluation of investments | 568 | - |
12 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
13 Tangible fixed assets
Carrying amount
The Village Hall and the Playing Fields are held in trust by Wormingford Parish Council as Custodian Trustee due to the charity's current unincorporated status. There is therefore no land and buildings disclosed as a fixed asset in these accounts.
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 4 APRIL 2024
14 Fixed asset investments
| Unlisted | |
|---|---|
| investments | |
| £ | |
| Cost or valuation | |
| At 5 April 2023 | 2,425 |
| Valuation changes | 568 |
| At 4 April 2024 | 2,993 |
| Carrying amount | |
| At 04 April 2024 | 2,993 |
| At 04 April 2023 | 2,425 |
15 Creditors: amounts falling due within one year
| Payments received on account Accruals and deferred income |
2024 £ 110 378 488 |
2023 £ - - |
|---|---|---|
| - |
16 Restricted funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.
| At 5 April 2023 | Incoming | Resources At 4 April 2024 |
Resources At 4 April 2024 |
|
|---|---|---|---|---|
| resources | expended | |||
| £ | £ | £ | £ | |
| ENOVERT - Roof replacement | - | 40,000 | (40,000) | - |
| ACRE - Roof replacement | - | 12,776 | (12,776) | - |
| Essex County Council - Plumbing Upgrades | - | 1,896 | (1,896) | - |
| Essex County Council - Warm Kitchen | - | 258 | (258) | - |
| - | 54,930 | (54,930) | - |
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WORMINGFORD RECREATION TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 4 APRIL 2024
16 Restricted funds
(Continued)
Enovert - Roof replacement
Grant provided in order to fund the replacement of the Village Hall roof.
ACRE - Roof replacement
Grant provided in order to fund the replacement of the Village Hall roof.
Plumbing upgrade
Grant provided to fund upgrades to the Village Hall plumbing, including new water tank and hot water system.
Warm Kitchen
Grant provided to fund the opening of the Village Hall kitchen as a warm space providing hot food and drink for village residents.
17 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 5 April 2023 | Incoming | Resources | Gains and | At 4 April 2024 |
|
|---|---|---|---|---|---|
| resources | expended | losses | |||
| £ | £ | £ | £ | £ | |
| General funds | 50,564 | 13,337 | (28,222) | 568 | 36,247 |
| Previous year: | At 5 April 2022 | Incoming | Resources | Gains and | At 4 April 2023 |
| resources | expended | losses | |||
| £ | £ | £ | £ | £ | |
| General funds | 50,736 | 12,746 | (12,918) | - | 50,564 |
18 Related party transactions
There were no disclosable related party transactions during the year (2023 - none).
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