I CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 1 April 2023 to 31 March 2024 Charity name: Widdington Village Hall Charity registration number: 301437 Objectives and Activities SORP r¢ferenca Summary of the purposes of Ihe charity as sel out in its governing document Pa￿ 1.17 The objectives of Widdington Village Hall IWVH) are lo run the hall and lo promote it for the benefit of all residents of Widdington and surrounding village, regardless of age, gender, disability or any political, religious or other opinions Summary of the main aclivilies in relation to those purposes for the public benefit, in particular, Ihe activitles. projects or services identified in the accounts. Para 1.17 and 1.19 Users of th8 hall are.. Widdington Parish Council Sl Mary s Parochial Church Council Widdingion Guides U3A Table Tennis Club Bowls Club Widdington Snooker Club Pilales group Badminton Club Bingo Regular village coffee mornings Widdington residents and residents of surrounding villages hire the hall for private parties The mobile Post Office uses the c2r park weekly and they have access lo the toilets Statement confirming whether the Iruslees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.18 In planning our activities for the year Trustees were aware of the Charity Commission's guidance on public benefit. Addltlonal Informallon (optlonall You may choose lo include further slalements where relevant about: SORP ￿ler￿n Policy on grant making Par8 1.38 WVH does not make grants. Policy on social investment including program related investment Para 1.38 Some funds are held in a separate high interest account. Contribution made by volunteers Para 1.38 All trustees and volunteers give their time voluntarily and received no remuneration or other benefits from the Charity. other Achlevements and Performance SOFIP Trf&ronc8 Summary of the main a¢hievemenls of the charity, identifying the difference the charity's work has made lo the circumstances of ils beneficiaries and any wider benefits lo society as a whole. PBra 1.20 The hall plays an important role in the life of Widdington. with various groups meeting on most days and our regular fortnightly coffee mornings for villagers to drop in and catch up with friends and meet new villagers. We have a website, a Facebook page and an Inslagram account which include details of what is going on in the hall each week and events organised. We organise events open to all to build a sense of community. like the Christmas Fair, Summer fele, ubilee parties. Addltlonal Informatlon (optionall You may choose lo include further slalements wh8re relevant about.. Achievements against objectives set Para 1.41 performan￿ of fundraising a¢livities against objectives sel P8f8 1.41 We continue to fundraise to raise money to for improvements to the hall while consolidating a strong community spirit. We received grants from Slansted Airport Community Fund and UDC to update our electrics which was required by our Insuran￿ company afler the Syr eleclrical inspection. Another grant from UDC'S Zefo Carbon fund is to be used in 2024125. InvestTnent perfomiance against objectives Pafa 1.41 NIA Other Financial Review Review of the charity's financial position at the end of the period Par8 1.21 We received 3 granls during the year which significantly increased our income, 2 have been spent and Ihe 3 will be used in the next financial year. We had 2 large fundraising evenls which allowed us to boost our reserves as, for a number of years, fundraising was not undertaken and therefore our reserves were dwindling. Statement explaining the policy for holding reseNes stating why they are held Pats 1.22 Ifwe have over £2.000 in our current account then we move any excess to our higher interest account with Lloyds. We also have a 1 yr fixed term higher interest account with Lloyds Bank. Some of the reserves are in the event of needing a new boilerloil tank, roof repairs, car park renovation or maintenance such as repairing leaks in the toilets. The hall's wooden floor also needs scheduled maintenance work in 2025126 Amount of reserves held Para 1.22 £48,288 Reasons for holding zero reseNes Para 1.22 NIA Details of fund materially in deficit Para 1.24 NIA Explanation of any uncertainties about the harity continuing as a going concern Para 1.23 NIA Additional information (optionall You may choose to include further statements where relevant about= The charity's principal Pao 1.47 The management committee reviews the sources of funds (including any fundraising) hire charges annually to make sure they are competitive with other local halls and they cover the overheads of the hall. Preferential rates are given to villagers and regular, weekly groups. Investment policy and objectives including any social investment policy adopted Para 1.46 Any surplus funds are put in our bank deposit account. A description of the principal risks facing the charity Para 1.4 Increasing Fuel costs Loss of income from regular groups Unexpected building maintenance costs Structure, Governance and Management Description of charity's trusts: Type of goveming documenl , rc rter Para 1.25 Covenant dated 23 June1961 How is thè charity constituted? rated 101 Para 1.25 Unincorporated Charitable Organisation soc Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled t appoint one or more trustees Para 1.25 Al the AGM, a maximum of 5 Trustees are proposed and then seconded by 2 different members of the village. The Chair, Secretary and Treasurer are then proposed from the list of Trustees. The Parish Council elects a representative at a parish council meeting for a year. Clubs named on the deed can also have a representative. mosl choose not to. Addltlonal Informatlon (optlonall You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of truslees Par8 1.51 New Trustees are made aware of the Charity Commission's guidance on public benefit and GDPR and complete a Trustees Declaration Form lo confirm that they are willing and eligible to be a Trustee. The charity's organisalional structure and any wider network with which the charity works Poro 1.51 Our general meetings are comprised of the charity Irustaes and nominated group representatives. Relationship with any related parties Para 1.51 WVH is a member of the Rural Community Council of Essex IRCCE) which advises us on relevant matters. Widdington Parish Council continues to offer support and advice. Other Reference and Administrative details Charity name Other name the charity uses Registered charity number Charity's principal address Widdington Village Hall 301437 Widdington Village Hall High Street Widdington Essex, CB11 3SG Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Chair Name af person lor body) entitled to int trustee Ilf an Jill Brookman Margarita Webb Sue Peacock SecretarylWPC rep TreaSU￿r wpc Pauline Ewan 200 Club Roy Dading 10 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the directors al the dale the report was approved Director nam• Name of Injstees holding title to propety belonging to the charity Trustee namè Datès acted rf not for wholg y¢ar Adam Harrtson Solicitors on behalf of Widdington Parish Council Funds held as custodian trustees on behalf of others Descnption of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls wilhin the custodian charity's objects NIA Details of arrangements for safe custody and segregalion of such assets from the Charity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional Information) Type of Name Address adviser Independent Examiner Simon Dan Widdington Name of chief executive or names of senior staff members (Optional informatlon) Exemptions from disclosure Reason for non-disclosure of key personnel details NIA Other optional information Declarations Tha trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnature(s) Full name{8) P081tlon (eg Secrelary, Chalr, et¢) Mar8arita Webb Susan Peacock Secretary Treasurer Date 51gI£L/ CHARITY COMMISSION FOR ENGLAND AND WALES Wlddlngton Vlll*yB HHII 301437 Receipts and payments accounts CC16a Fortht period from To 01 43 31￿ar-24 Section A Receipts and ments Unreslrf¢ted funds to th# rnar•¥l RestFiCted funds Endowfflent funds to th• Mar•¥t £ Total funds La$1 year ioth• wr•¥t lo tbè f*areJt É A1 R•eÈi ular Hall P4ntal IncomB Events 1D.200 B,3Q8 10.260 8.308 8,358 1Z,624 1.069 4,135 9.843 t￿nal￿Tr$ Gran15 Sund hire and fumItu￿ rent81 ch3r ddin lon VH (J13rit Tru$1 Incotll9 Bank Inte￿si Re¢tswed Sub total(Gross income forARJ 5,OOa 7.910 267 4,714 1,069 4,135 1,641 85 33 32.228 12,910 45,138 11,969 A2 A5$et and Inv•5tment 58les, see table Sub totol 32.228 12,910 45.138 11.B69 A3 Pa ments E4uipNEnf Malnten8n¢t Fundraisiw Events costs Eleclr1Cily Costs Water ralE5 011 cosl5 Hall c*ning costs Trsutanrfj costs Suppl*s. $13lionery and H&S Ccpsls W￿dIn Ion VH tharit Trust Prizé Fund dttin lon VH Chanl Tru51 Cosis Building Ktsint8nance 3.739 3,899 742 739 742 7S9 1.170 B24 1.880 24 S32 1.880 .737 Sub total 20.068 20,068 IS,0$2 A4 Asset and investment purchases, I￿ lablel Sub total Totalpayments 20,Q68 15.852 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds la$t year end Ca$h fvnds this year end 12,161 12,910 25.071 3,983 12.161 12,910 25,071 3,983 Unrestrfcted funds 10 rAryar•st £ R85twl¢ted funds Endowment funds to nearest £ Categoftes Detatls to rnar¢4t £ 81 Cash funds WIH Cwrèrni Acwunl 4.Q23 Savir6s Aceouni 9.5 12,910 H Flxgd P31& Saviny$ AccDunl 15.000 W