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2022-03-31-accounts

Trustees’ Annual Report for the period

From January 2021 to January 2022

Charity name: West Hanningfield Village Hall

Charity registration number: 301430

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document
Para 1.17 To provide West Hanningfield with a
village hall which is available for hire to
all members of the community and the
wider area without discrimination,
recognising the needs of the local
community and thereby contributing to
and promoting community cohesion.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Hire of the village hall and its amenities,
for local clubs, interest groups and as a
venue for celebration.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18 The trustees are fully informed of their
roles and responsibilities.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 The charity will seek where appropriate,
the award of grants which benefit the
upkeep and facilities available at the
premises.
Policy on social investment
including program related
investment
Para 1.38 The committee support the local interest
groups in their use of the facility and
seek to build community spirit through a
range of inclusive events and activities
Contribution made by
volunteers
Para 1.38 The committee will also contribute their
own time into the running of the charity
and holding of public engagement
events; which may attract donations
and generate revenue to support the
project of building a new village hall.

Regular work parties are arranged, attended by volunteer villagers to help maintain the hall and the surrounding area. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20 The management committee regularly
hold the following events:
Bi-Monthly:
Afternoon tea
Quarterly:
Quiz nights
Bingo
Annually:
Plant sale
Fun Dog Show
Santa Sleigh Drive through (Christmas)
Spooky Drive through (Halloween)
Calendar Photographic competition
Community Christmas Event

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period
Para 1.21 The charity has reduced its funds since
the previous year by £4,934
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22 Reserves are being held to fund the
build of a new village hall.
Amount of reserves held Para 1.22 £ 38,726
Reasons for holding zero
reserves
Para 1.22 No reason. 6 months minimum reserves
are the policy so that the community,
stakeholders and hirers have notice of
the charities potential closure.
Details of fund materially in
deficit
Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23 Should the new village hall project not
come to fruition, the building will
become further fatigued and need to be
demolished as it becomes derelict. The
ongoing cost of maintenance is rising
and the trustees will need to consider
closing the venue as a matter of safety
and financial responsibility.
Additional information (optional)
You may choose to include further statements
where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47 Revenue from hire, fundraising at the
management committee events, grants
from various agencies.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46 To maintain the growth of reserve funds
such that the cost of a new village hall
will not need to be burdened solely by
the local taxpayers. To improve
community spirit within the small
village.
A description of the principal
risks facing the charity
Para 1.46 Vandalism and crime against the
building and its grounds which has
previously and could again cost money
to rectify or put the security/safety of the
premises into doubt.
Deteriorating condition of the hall, cost
of ongoing repairs and maintenance.
Ability to raise sufficient funds to
construct a new village hall.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25 LEASE AND TRUST DEED DATED 2
MAY 1969
How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25 Recommendation and nomination made
by committee member at (monthly)
management committee meeting.
Open vote held whether to admit
candidate.
Nomination at general meeting, e.g.
AGM

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees Rural Community Council of Essex (RCCE) The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any Para 1.51 related parties Other

Reference and Administrative details

Charity name West Hanningfield Village Hall
Other name the charity uses N/A
Registered charity number 301430
Charity’s principal address West Hanningfield Village Hall
Church Road
West Hanningfield
Chelmsford
Essex
CM2 8UJ

Names of the charity trustees who manage the charity

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Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Lee Davies Chair
LesleyMasterson Secretary
Daniel Crane Treasurer
Adrian Applewhite DeputyChair
Paula Davies Bookings Manager
Derek Paxman New Hall Working
GroupChair
Paul Irvine
Bernice Turner

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

West Hanningfield Village Hall

Statement of Financial Activities Year End 31 March 2022

----- Start of picture text -----
Unrestricted Restricted 2022 2021
Funds Funds Total Funds Funds
Receipts
Rental £ 4,428 £ - £ 4,428 £ 165
Solar Panels £ 1,121 £ - £ 1,121 £ -
Interest £ - £ - £ - £ -
Grants £ 13,574 £ - £ 13,574 £ 19,332
Misc £ 1,658 £ - £ 1,658 £ 2,096
Fundraising £ 2,079 £ - £ 2,079 £ 890
Gift Aid £ 479 £ - £ 479 £ -
Donation £ 3,421 £ - £ 3,421 £ 1,130
Amazon Smile £ 77 £ - £ 77 £ -
New Village Hall Income £ - £ - £ - £ -
Subtotal Receipts £ 26,838 £ - £ 26,838 £ 23,613
Assets & Investments Sale
none £ - £ - £ - £ -
Subtotal Assets&Investments Sales £ - £ - £ - £ -
Expenditure
Chelmsford City £ 110 £ - £ 110 £ -
Liabilities £ - £ - £ - £ -
Water £ 151 £ - £ 151 £ 244
Insurance £ 1,127 £ - £ 1,127 £ 1,088
Electricity £ 509 £ - £ 509 £ 1,440
Cleaning £ 1,218 £ - £ 1,218 £ 592
Safety £ 272 £ - £ 272 £ 159
Maintenance £ 977 £ - £ 977 £ 1,040
Misc £ 1,164 £ - £ 1,164 £ 282
Exceptional Expenditure £ 3,038 £ - £ 3,038 £ 9,811
Security £ - £ - £ - £ 460
Fundraising Supplies £ 1,682 £ - £ 1,682 £ 80
New Village Hall Costs £ 21,523 £ - £ 21,523 £ 1,875
Subtotal Expenditure £ 31,771 £ - £ 31,771 £ 17,071
Asset & Investment Purchases £ - £ - £ - £ -
none £ - £ - £ - £ -
Subtotal Asset&Investment Purchase £ - £ - £ - £ -
NET INCOME (-EXPENDITURE) -£ 4,934 £ - -£ 4,934 £ 6,542
Cash Balance Brought Forward £ 43,660 £ - £ 43,660 £ 37,118
Balance Carried Forward £ 38,726 £ - £ 38,726 £ 43,660
FUNDRAISING Overview
Income (donations) £ 6,057 £ - £ 6,057
Expenditure (incidental costs) -£ 1,682 £ - -£ 1,682
BUSINESS OPERATIONS overview
Income (rent, grants and sales) £ 20,781 £ - £ 20,781
Expenditure (Hall running costs) -£ 8,566 £ - -£ 8,566
NEW HALL Overview
Income (grants) £ - £ - £ -
Expenditure (planning amd build) -£ 21,523 £ - -£ 21,523
----- End of picture text -----

West Hanningfield Village Hall Statement of Assets and Liabilities Year End 31 March 2022

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |2022|2021|2020| |CASH FUNDS| |Barclays Current Account|£|761|£ 761|£22,761| |Barclays Savings Account|£ 1,272|£ 1,272|£1,271| |Metro Bank Business Current Account|£|15,692|£|41,516|£11,495| |Metro Bank Savings Account|£|22,012|£|-|£ -| |Subtotal CASH IN BANK|£|39,737|£|43,549|£ 35,527| |OTHER MONETRY ASSETS| |none|£|-|£|-|£ -| |INVESTMENT ASSETS| |none|£|-|£|-|£ -| |ASSETS RETAINED FOR THE CHARITIES OWN USE| |Hall Premesis and equipment|£|-|£|-|£ -| |LIABILITIES| |items 123 and 124 paid in next FY|£ 1,009|£|-|£|204| |TOTAL FINANCIAL ASSETS|£|38,728|£|43,549|£ 35,323|

----- End of picture text -----

DETAILS OF RESTRICTIONS AND EXCEPTIONS

Accounts Prepared by Daniel Crane 21/11/2022 Trustee - Treasurer

Accounts Authorised by (on behalf of terustees) Lee Davis //____ Trustee - Chairperson

Remuneration NCheque#

ID Source

Source Ref Type Cost Date of invoice Date paid Remu
69 Chubb Extinguisher service Safety £136.08 13/03/2021 15/04/2021
70 Banks wood and partners Quantity surveyer New Village Hall Costs £1,500.00 31/03/2021 15/04/2021
71 Ian Anderson New Worktops for kitchen Maintenance £360.00 28/04/2021 28/04/2021
74 Various - in envelope Flower and garden sale, kitchen and promo Fundraising Supplies £97.18 02/06/2021 09/06/2021 Lesley
75 Screwfix Matierals for floor levelling Maintenance £24.98 09/04/2021 09/06/2021 Paul
76 Various - in envelope Kitchen refurb Maintenance £277.12 20/05/2021 09/06/2021 Lee
9a Asda Afternoon tea Fundraising Supplies £5.95 19/06/2021 27/06/2021 Lesley
9b Makro Some afternoon tea, cleaning supplies Cleaning £53.84 19/06/2021 27/06/2021 Lesley
0ab Tradepoint New kitchen hall repairs Maintenance £85.35 26/04/2021 27/06/2021 Derek
0c Ryders rosettes Rosetts for dog show Fundraising Supplies £42.90 17/06/2021 27/06/2021 Derek
82 Poundland Teaspoons and knives Misc £5.00 25/06/2021 27/06/2021 Lesley
83 Maria Lawrence Cleaning April Cleaning £84.00 04/06/2021 14/07/2021
84 Be Nice and Clean Cleaning June Cleaning £150.00 02/06/2021 14/07/2021
85 Tesco Coffee morning and dogshow Fundraising Supplies £267.76 10/07/2021 14/07/2021 Lesley
86 Costco Cooler box for events Fundraising Supplies £64.99 02/07/2021 14/07/2021 Lesley
87 Amazon Dog show supplies and paper Fundraising Supplies £15.03 03/07/2022 14/07/2021 Lesley
88 Amazon Paper and Laminating puches Fundraising Supplies £15.93 01/07/2021 14/07/2021 Lesley
89 Be Nice and Clean Cleaning July Cleaning £105.00 14/08/2021 11/08/2021
90 Various Dog show receipts Fundraising Supplies £330.93 11/07/2021 11/08/2021 Lee
91 Munday and Cramer RIBA stages 0-2pt2 New Village Hall Costs £1,680.00 27/04/2021 11/08/2021
92 Be Nice and Clean Cleaning August Cleaning £90.00 01/08/2021 12/08/2021
93 Be Nice and Clean Cleaning September Cleaning £131.25 14/10/2021 10/10/2021
94 Instaprint New hall posters New Village Hall Costs £120.99 05/10/2021 10/10/2021 Lesley
95 Pep Ltd Display boards hire - new hall New Village Hall Costs £408.00 06/10/2021 10/10/2021
96 eBay and Amazon New lighting and Projector Misc £373.10 12/09/2010 10/10/2021 Dan
97 Amazon and Dancover Gazebo - covid Exceptional Expenditu £3,038.36 12/10/2021 31/10/2021 Lee
98 RCCE New hall consultation and postage New Village Hall Costs £621.68 11/11/2021 21/11/2021
99 Be Nice and Clean Cleaning October Cleaning £120.00 14/11/2021 21/11/2021
100 Norris and Fisher Liability insurance Insurance £1,126.75 28/10/2021 22/11/2021
101 Instaprint 2021 Calendars Fundraising Supplies £196.68 29/11/2021 01/12/2021 Lesley
102 RCCE Public consultation report analysis New Village Hall Costs £252.00 25/11/2021 19/12/2021
103 Various Christmas Event Fundraising Supplies £195.66 01/12/2021 19/12/2021 Lesley
104 Tesco and CCC Spooky disco and Christmas drive Fundraising Supplies £73.83 24/11/2021 19/12/2021 Paula
105 ScrewFix Amazon Aliexpress Lighting and timer Switches Maintenance £84.54 02/12/2021 19/12/2021 Dan
106 Be Nice and Clean Cleaning November Cleaning £108.75 02/12/2021 19/12/2021
107 Chelmsford City Planning Discussion New Village Hall Costs £1,090.00 01/11/2021 01/11/2021
108 Chelmsford City Business Rates Chelmsford City £109.77 01/07/2021 08/12/2021
109 Crystal Print Public consultation prints New Village Hall Costs £626.00 12/10/2021 20/12/2021 Lee
110 Be Nice and Clean Cleaning December Cleaning £56.25 15/12/2021 15/01/2022
111 Be Nice and Clean Cleaning January Cleaning £67.50 31/01/2022 08/02/2022
112 FA Bartlett Tree surgery New hall tree / Bat survey New Village Hall Costs £1,074.00 28/01/2022 08/02/2022
113 James Wiffen Kitchen Roof repair Maintenance £145.00 26/01/2022 08/02/2022
114 RCCE 2022 2023 membership Misc £66.00 01/02/2022 08/02/2022
115 Herpetalogic Ecological Survey New Village Hall Costs £712.20 16/02/2022 23/02/2022
116 Aldi Bottle Stall Tombola Fundraising Supplies £74.98 30/11/2021 23/02/2022 Paula
117 Be Nice and Clean Cleaning February Cleaning £75.00 15/03/2022 15/03/2022
118 Amazon Two coffee urns hot water dispensers Misc £75.98 01/03/2022 15/03/2022 Paula
119 Zoom 2022-2023 subscription Misc £143.88 11/03/2022 11/03/2022
120 Munday and Cramer Stage 3,-4a Planning application New Village Hall Costs £12,538.00 02/03/2022 24/03/2022
121 Chubb Extinguisher service Safety £136.08 04/03/2022 24/03/2022
123 Be Nice and Clean Cleaning March Cleaning £108.75 31/03/2022 02/05/2022
124 Munday and Cramer Principal Designer support New Village Hall Costs £900.00 31/08/2022 02/05/2022
Bulb Electricity £50.00 08/04/2021
ANGLIAN WATER BUSI Water £57.64 24/05/2021
BULB ENERGY Electricity £50.00 10/05/2021
BULB ENERGY Electricity £50.00 10/06/2021
BULB ENERGY Electricity £50.00 12/07/2021
Cash Withdrawal Float for Dog Show Fundraising Supplies £300.00 06/07/2021
BULB ENERGY Electricity £50.00 10/08/2021
Setfords Law Ltd Client A/C W5497/1 Legal Advice for charities inc registration Misc £500.00 09/08/2021
BULB ENERGY Electricity £50.00 10/09/2021
Chelmsford City Bin Bags Cleaning £67.80 24/09/2021
BULB ENERGY Electricity £50.00 11/10/2021
BULB ENERGY Electricity £50.00 10/11/2021
ANGLIAN WATER BUSI Water £93.74 23/11/2021
BULB ENERGY Electricity £27.24 10/12/2021
BULB ENERGY Electricity £27.24 10/01/2022
BULB ENERGY Electricity £27.24 08/02/2022
BULB ENERGY Electricity £27.24 27/03/2022

79a Asda

79b Makro

80ab Tradepoint

80c Ryders rosettes 82 Poundland 83 Maria Lawrence 84 Be Nice and Clean 85 Tesco 86 Costco

ID Date of Receipt Source

of Receipt Source Cash/Cheque/Paypal/BACS Value Type Dest ACC Restricted Y/N
** IMPORTANT Once cheques have cleared, obscure this data**
16/06/2021 cash £38.15 Donation Metro N
16/04/2021 Cheque £50.00 Donation Metro N
09/06/2021 cash - birdboxes £62.00 Donation Metro N
09/06/2021 Redacted for privacy £83.10 Donation Metro N
09/06/2021 Cash - couldn't make garden show £20.00 Donation N
09/06/2021 Brain Carline donated all proceeds £1,320.00 Donation N
22/06/2021 Lesley deducted total from funds owed - to keep? £38.15 Fundraising Metro N
Bar - £674.55
Smash the Crockery - £76
Toss the bottle - £23
Dog show and agility - 434.30
Tombola - 175.5
11/07/2021 Guess the buttons - 46.50 £1,429.85 Fundraising Metro N
22/10/2021 Returned Floats £120.00 Misc N
03/11/2021 Change collected at roadside £8.00 Fundraising N
02/06/2021 Donation from meats at dog show £240.00 Fundraising N
13/07/2021 Pizzas from dog show + dibbers £29.25 Donation Metro N
15/06/2021 Solar panels £837.14 Solar Panels Metro N
08/04/2021 Covid support £8,000.00 Grants N
07/04/2021 Justr Giving £1.69 Donation N
29/04/2021 Donation for pool table £200.00 Donation N
13/04/2021 Repayment in error £38.55 Misc N
24/05/2021
24/05/2022
04/06/2021
02/07/2021
13/07/2022
15/07/2021
17/08/2021
Redacted for privacy Egg Box
Smile
Business rebate
Pizzas from dogshow
Additional monies
Smile
£30.00 Donation
£20.11 Amazon Smile
£20.00 Donation
£180.00 Misc
£26.25 Donation
£68.85 Donation
£20.09 Amazon Smile
N
N
N
N
N
N
N
04/08/2021 Star wars Andor filimng in village donation £1,000.00 Donation N
27/09/2021 Refund of credit £862.54 Misc N
16/09/2021 Solar panels £284.23 Solar Panels N
19/11/2021 Just Giving Spooky drive through £309.12 Donation N
17/11/2021 Refund of credit £456.66 Misc N
13/12/2021 Smile £17.23 Amazon Smile N
06/12/2021 £363.20 Fundraising N
19/01/2022 Gift aid £479.02 Gift Aid N
13/01/2022 Just Giving Christmas Drive through £163.07 Donation N
23/02/2022 Smile £19.90 Amazon Smile N
31/03/2022 £4,402.50 Rental N
16/09/2021 Covid Support £5,574.00 Grants N
14/05/2021 Carpark and toilet donation £25.00 Rental N

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of West Hanningfield Village Hall On accounts for the year Charity no March 2022 301430 ended (if any) Set out on pages 1-4 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31 / 03 / 2022 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 27/01/2023 Name: Cameron Munro Relevant professional CIMA qualification(s) or body (if any): Address: 192 Beaulieu Gardens,Camberly, Surrey, GU17 0LF

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

I can confirm the accounts are presented accurately for 2022 and are not materially mistated.

October 2018

2

IER