## **Trustees' Annual Report for the period** Period start date 1/4/20 Period end date 31/3/21 Month Year Day Month Year **From** **To** ## Section A Reference and administration details **Charity name** Toppesfield Village Hall **Other names charity is known by Registered charity number (if any)** 301426 **Charity's principal address** Toppesfield Village Hall Church lane Toppesfield Halstead Essex **Postcode CO9 4DR** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Andrea Chinery Chair
2 Frances Winter Treasurer
3 Wendy Ames
4 Sue Chapman Secretary
5 Linda Bowen
Maureen
6
Dimmock
7 Kim Stephens
Daphne Jude Bookings
8
secretary
9 April
10 Jean Bagnall
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document - (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Trustee selection methods Nominated and elected at AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 Management of this building as a village hall to provide a central community centre, that is safe, suitable and welcoming to allow a variety iof activities for a range of groups and **Summary of the objects** individuals. **of the charity set out in its governing document** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The hall was greatly impacted by Covid pandemic restricting its use to pre-school provision only for majority of the year. Policies & procedures are reviewed and updated, adapted for Covid restrictions and all legal requirements adhered to. Trustees have sourced grant funding from local council under the Covid Allowances available for Leisure & recreational facilities. The financial status of accounts was fully declared throughout the year via remote systems rather than usual meetings and major spending decisions consulted upon before auctioning. The committee has heeded information and guidance provided from insurers, ACRE and RCCE to ensure compliant and aware of changing restrictions throughout the year. ## **Section E Financial review** March **2012** **TAR** 5 Reserves are decided on and held to cover emergency repairs **Brief statement of the** and foreseeable outgoings. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Andrea Chinery **Full name(s)** Frances Winter **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date 20/8/21** 20/8/21 March **2012** **TAR** 6 CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a F¢rth? Perlod To Section A Receipts and payments Uxr•stri¢ted fund¥ Regtrlet•d A1 Rec•lpts tbrvJs k(al c￿r￿1 gr*ts IM61 *.851 Ehar•l eletrKo* from In*esr ktrem I4L¥* 761 761 Sub total(Gross Incon￿ for AR) A2 A••et and InvMtm•nt*•l••. (** tsblel. Totsl r•¢•lpts A3Pa vunds careta￿t￿) 8uran 144 910 814 e14 repair5 Sub to Sub tot•1 Net 01rn￿'￿(p•yrn•ntsJ A5 Transfer8 b•two•n lurnts A8 Q$h fU•K￿ Ixt year end 19, 19.352 19.352 CCXX R1 ar￿￿nIS ISS 1WO8r2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the truste mom￿rn of Toppesfield Ifillage Hall On acc¢)unts for the year 31r312021 Charlty no (If any) 301426 Set out on pages I report to the trustees on my WAamination of the accounts of the above charity (Ihe Trusf) for the year ended Responslbllitios and As ttr￿ charity trustees of the Trust, you are respmsible for the preparation basis of rnport of the a￿nts in acc￿￿nce wrth the requi￿rnents of the Charities Act 2011 I report in respert of my examination of the Trust's accounts carried OLrt under s8c*ion 145 of the 2011 Act and in carrying out my examination, I have followed the applicalje Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below.) in connection with the examination which gives m8 cause lo believe that in, any material Independont examinerfs statement accounting records not kept in accordan￿ with section 130 of theAdor I have rK) con￿MS arKI have come a￿osS no other matters in connection with the examination to vthth attention should be drawn in order to enab￿ a proper understanding of the accounts to be reached. . delete the words in the bTrckets rfthey do not apply. Slgned: ao Mithael Bick Relevant professlonal qualification(s) or body (rfany): NIL Address: 18 The Street. ToppEsfidd. Essex C09 4DJ IER Octobor 2018 Independent Examiner Report I confirm that l independently reviewed the accounts of Toppesfield Willage Hall for the period I. Aprll 2020 to 31° March 2021.1 signed the double entry ledger book to as examined and found accurate on 0810612021 in preparation for the AGM held on 11106121 l am independent of the wllage hall commTttee and not related to any of the trustees. l am a village resident. a user of the hall but not involved in any other capacity. l examine these accounts voluntarity on request from the village hall committee and this is agreed and minuted at the previous AGM My examination included scrutinizing all associth paperwork detsiling all financial transactions during the year. showing detsils of where and when monies We￿ received or paid OUL Income records included- payment invoice5 to hirers, and bank statements. All receipts were via BACS transfers, rm) cash deposits . Expenditure records induded- invoices from contractors, Duplicate payment sheets, Lrtllity bills. cheque book, receipts and bank statements. No cash payments made. All transactions were reconciled against bank statemenL bank payin8 in books and petty cash amounts checked and found to be accurate All transactions are recorded in a double entry ledger bool and kept electronlcalty on an Excel spreadsheet. Period financial ststements are prepared for each committee meetin& and induded in the account folder. All paperwork was presented in date order. and sequentially nUrnbe￿d invoices. No cash transartions were made in the year. It was my view that these records seen fully accounted for all financial transaction that occurred during the financial period and I found them to be comprehensive, dearty presented and accurate. Mike Bickers