2025-03-31-accounts

Trustees’ Annual Report for the period

From: 01.04.24 Period start date To: 31.03.25 Period end date

Charity name: Tolleshunt Knights Village Hall

Charity registration number: 301425

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide a Village Hall facility that can be used by the community of Tolleshunt Knights and its surrounding areas to bring people together
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The village hall is a community hub bringing together people of all ages through events (themed parties, beer festivals, quiz nights, Race Nights etc), through to hiring the hall for activities which include short mat bowls, flying model airplanes, a preschool, dance classes and private hires.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that the hall operates for public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Educational Opportunities: By hosting a preschool, the charity contributes to the personal development and lifelong learning of the community members. 2. Social Cohesion: Regular social activities and gatherings foster a sense of community, reduce feelings of isolation, and improve mental well-being. 3. Promotion of Health and Fitness: We contribute to the physical health of the community. 4. Public Engagement: By providing a space for public meetings, the charity encourages civic engagement and local democracy. 5. Economic Impact: The charity indirectly impacts the local economy by providing a venue for craft fairs and other events that support local businesses.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The charity made a surplus this year of £21873.90 (2023/24 £7279.19). The net amount from fundraising contributed £6889.56 (2023/24 £7227.88), interest was £1180.60 (2023/24 £34.56) and lettings increased by 9.5%. Costs for water, heating and cleaning were lower than last year. A restricted fund grant of £1000 was received from EALC towards lighting improvements, the total cost of which was £1715
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We do not have a reserves policy; however, we are building reserves towards any costs after subsidence issues have been settled
Amount of reserves held	Para 1.22	£79236.71 held at 31stMarch 2025, of which £62180.60 is invested in a 32 day savings account
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Subsidence issues still in progress with insurance company and Parish Council

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para1.47	We are completely self-funding through events, club and private hire.

A description of the principal risks facing the charity	Para 1.46	The charity faces the following key risks 1) An ongoing subsidence issue to the hall 2) The cost-of-living crisis which may impact our ability to generate funding

Structure, Governance and Management

Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed dated 22ndSeptember 1937
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Through nomination and consensus of the trustees

Reference and Administrative details

Charity name	Village Hall
Other name the charity uses	Tolleshunt Knights Village Hall (TKVH)
Registered charity number	301425
Charity’s principal address	Tolleshunt Knights Village Hall (TKVH) Top Road Tolleshunt Knights Maldon CM9 8EU

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for **whole year **	Name of person (or body) entitled to appoint trustee (ifany)
	Deborah Joanne Lock	Chairperson	Since 23/06/21	By committee
	Richard Lewis	Vice Chair	Since 23/06/21	Bycommittee
	Michelle Barrick	Treasurer	Since 10/04/22	Bycommittee
	Jo Wray	BookingOfficer	Since 02/08/22	Bycommittee
	Jean Dyer	n/a	Since 02/08/22	Bycommittee

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Deborah Lock	Richard Lewis
	Chairperson	Vice Chair
	15/07/25
	15/07/25

TOLLESHUNT KNIGHTS VILLAGE HALL Registered Charity 301425

Receipts and Payments Account for the year ended 31st March 2025

RECEIPTS From Trading Activities Lettings Income From Voluntary Sources Grants Donations Fundraising Other Income From Assets Interest TOTAL RECEIPTS PAYMENTS Trading Activities Premises Expenses Water Utilities Cleaning Insurance Printing & Stationery Telephone and Broadband Computer and Software Miscellaneous Administration of the charity Subscriptions Other Expenditure New equipment Fundraising Costs TOTAL PAYMENTS NET SURPLUS / (DEFICIT) Balances Brought Forward Balances Carried Forward Independent Examination	Unrestricted Funds £ 37811.70 59.00 10163.13 1180.60 49214.43 7931.19 240.00 3661.14 3469.45 6076.88 47.87 646.41 424.08 534.54 80.40 240.00 715.00 3273.57	Restricted Funds Total £ £ 37811.70 1000.00 1000.00 59.00 10163.13 0.00 1180.60 1000.00 50214.43 7931.19 240.00 3661.14 3469.45 6076.88 47.87 646.41 424.08 534.54 80.40 240.00 1,000.00 1715.00 3273.57 1000.00 28340.53 0.00 21873.90 57362.81 0.00 79236.71 2024/25		2023/24 Total £ 34522.69 1000.00 100.00 9395.16 22.25 34.56 45074.66 7142.23 498.00 6537.08 5818.53 5974.60 481.70 663.39 496.77 35.93 80.40 0.00 7899.56 2167.28 37795.47 7279.19 50083.62 57362.81
	27340.53	1000.00 28340.53
	21873.90 57362.81
	79236.71	0.00 79236.71

TOLLESHUNT KNIGHTS VILLAGE HALL

Registered Charity 301425

Statement of Assets and Liabiities at 31st March 2025

----- Start of picture text -----
2025 2024
£ £
MONETARY ASSETS
Deposits and Bank Balances
Current Account 16802.02 57108.72
Deposit Account 4.09 4.09
32-Day Savings Account 62180.60
Petty Cash 250.00 250.00
79236.71 57362.81
Debtors
Accounts receivable 1245.00 5905.20
Creditors
Hire Deposits 3149.00 1912.00
Independent Examination 126.00 126.00
----- End of picture text -----

NON MONETARY ASSETS

Land and buildings Tables and chairs Kitchen Equipment Crockery and Cutlery Cleaning Equipment Fully equipped bar

Independent Examiner's Report to the Trustees of Tolleshunt Knights Village Hall (Registered Charity No. 301425)

I report to the trustees on my examination of the accounts of Tolleshunt Knights Village Hall (the Trust) for the year ended 31[st] March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section

2. 130 of the Act; or

3. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Stobart FCCA

RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 25[th] July 2025