## STOCK VILLAGE HALL ## Registered Charity Number 301408 ## Report and Accounts Year Ended 31 March 2023 ## STOCK VILLAGE HALL ## Registered Charity Number 301408 ## Trustees’ Annual Report ## For the year ended 31 March 2023 ## **Charities principal address** Stock Village Hall, 8 Common Road, Stock, Ingatestone, Essex CM4 9NF ## **Trustees** Mr John Marett Chairman Mr Doug Taffs Vice chairman (resigned 1/10/2022) Mr Spencer Welch Secretary (appointed 20/2/2023) Mr Bryan Gaze Secretary (resigned 20/2/2023) Mr Neville Bull Treasurer Mr Spencer Welch Co-opted (resigned 13/6/2022)) Mr Neville Bull Appointed by Stock Over 60’s Club Mrs Laura Doggart Appointed by Stock Art Group Mrs Valerie Fairman Appointed by Stock Harvard WI Mrs Maureen Gaze Appointed by Stock Conservatives Mrs Pamela Horgan Appointed by Stock Flower Club Mrs Diane Kelsey Appointed by Keene Quilters Mr Jim Newman Appointed by Stock Carpet Bowls Mr John Sawkins Appointed by Stock Cares Dr Jez Smith Appointed by Stock Scouts Mrs Barbara Woolnough Appointed by Stock Drama Group All trustees give their time voluntarily and receive no remuneration or other benefits. ## **Bankers** Lloyds Bank plc, Basildon, Essex ## **Constitution** Stock Village Hall is a registered charity and is governed by a scheme dated 3 October 2003 issued by the Charity Commission for England and Wales. 1. ## Trustees’ Annual Report ## For the year ended 31 March 2023 Continued ## **Objects of the charity** The objects of the charity are the provision and maintenance of the village hall for the inhabitants of Stock and its neighbourhood. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **Reserves policy** The trustees have reviewed the charity’s need for reserves in line with the guidance given by the Charity Commission. The trustees are of the opinion that the level of reserves held should be adequate to ensure that the village hall and grounds can be maintained to a high standard. ## **Financial review** The principal sources of income are rentals from both local clubs and third parties, ## Signed on behalf of the charity’s trustees. John Marett Chairman 19 June 2023 2. ## STOCK VILLAGE HALL ## Receipts and Payment Account (General Fund) ## For the year ended 31 March 2023 ||2023|2022| |---|---|---| ||£|£| |**Receipts**||| |Fundraising|-|857| |Bank interest|20|2| |Rents (including amounts||| |received in advance, see||| |note overleaf)|32,235|20,868| |Local authority grants|-|24,311| ||______|______| ||32,255|46,038| ||======|======| |**Payments**||| |Management|7,200|7,200| |Cleaning and waste disposal|7,086|7,592| |Gardening|640|2,359| |Lighting and heating|6,295|5,737| |Rates and water|1,932|636| |Insurance|3,003|2,943| |Telephone|474|446| |Maintenance|8,537|7,942| |Car park barrier|571|7,456| |Miscellaneous expenses|72|132| |Costs of fundraising|-|457| |Postage and stationery|61|50| |Air purification units|-|13,644| ||______|______| ||35,871|56,594| ||======|======| |Net receipts/(payments)|(3,616)|(10,556)| |Cash funds last year end|28,311|38,867| ||_______|_______| |Cash funds this year end|24,695|28,311| ||=======|=======| 3. ## STOCK VILLAGE HALL ## Statement of assets and liabilities at 31 March 2023 ## **Assets retained for the charity’s own use** ## **Permanent endowment** Freehold land and buildings, the village hall, the title of which is vested in the Official Custodian for Charities. ## **Unrestricted** Furniture and equipment in the hall. ||**2023**|**2022**| |---|---|---| ||£|£| |**Assets**||| |Cash at bank and in hand|24,695|28,311| |Rents due|2,078|-| |Prepayments|958|969| ||______|______| ||27,731|29,280| ||======|======| |**Liabilities**||| |Deposits taken for future hires|3,223|3,444| |Accrued expenses|2,978|1,851| ||______|_____| ||6,201|5,295| ||=====|=====| |Net unrestricted funds|11,223|9,197| |Designated funds for major repairs|10,307|14,788| ||______|_____| |**Total funds**|21,530|23,985| ||======|======| ## **Future expenditure** As the hall is getting older continued repairs will be required to ensure that the premises are maintained to a satisfactory standard. In order for this to be achieved it is necessary for rents to be increased regularly. 4. ## Independent examiner’s report ## to the Trustees of Stock Village Hall I report on the accounts for the year ended 31 March 2023, set out on pages 1 to 4. ## _Respective responsibilities of trustees and examiner_ The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act; - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act); and - to state whether particular matters have come to my attention. ## _Basis of independent examiner’s statement_ My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## _Independent examiner’s statement_ In connection with my examination, no material matters have come to my attention which give me cause to believe that in, any material respect: - accounting records were not kept in accordance with s.130 of the Charities Act; or - the accounts do not accord with the accounting records. I have come over no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the account to be reached. Peter J Bentley Chartered Accountant 10 Myln Meadow, Stock, Ingatestone, Essex CM4 9NE 9 January 2024 6.