Trustees' Annual Report for the period
Period start date Period end date Day Month Year202 Day Month Year 1[st] January 0 30th December 2020
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Section A Reference and administration details
Charity name South Hanningfield Village Hall Charity South Hanningfield Village Hall Management Other names charity is known by Committee Registered charity number (if any) 301402
Charity's principal address South Hanningfield Road South Hanningfield Chelmsford, Essex Postcode CM3 8HT
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Valerie Ray Chairman
2 Pauline Coster Secretary
3 Debbie Owers Treasurer
Deborah Esler Bookings
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Secretary
5 Brian Hancock SH Church Rep
6 Roger Vickers Elected Member
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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All Councillors of the South Hanningfield Parish Council are Custodial trustees
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Scheme dated 1[st] January 1963
- (eg. trust deed, constitution)
How the charity is Trust constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)[Voted at AGM, Representative and Co-opted members]
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
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Provision and maintenance of South Hanningfield village Summary of the objects hall for the use of the inhabitants and local community for of the charity set out in meetings, lectures, training, leisure activities and social its governing document events with the object of improving conditions of life and interest of the inhabitants. The Committee manage the South Hanningfield village hall for the benefit all of the local community, to meet their needs.
The hall is used by various organisations on a regular basis and hired by local inhabitants for leisure and learning.
The committee also organise various fund raising events throughout the year to benefit the local community. Summary of the main activities undertaken for It is also the poling station for the community, the the public benefit in emergency assembly location and village central focal relation to these objects (include within this point. section the statutory declaration that trustees The trustees have read the general guidance provided by have had regard to the the Charity Commission with regard to a statement on the guidance issued by the benefit to the public. The charity has established activities Charity Commission on to achieve its objectives for public benefit. public benefit)
The charity aims to achieve these objectives by promoting the hall via social media, church newsletters, notice boards and the Parish Council newsletters.
The Hall committee also continues to offer volunteering opportunities for those who wish to support our work, including Trusteeship, fundraising, and social media.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Due to the restrictions of Covid-19 we were unable to hold our usual fund raising events, however, the coffee mornings were held during the first 3 months.
Over the past years we have held fund raising events to enable us to refurbish the toilets and kitchen which was eventually achieved during 2020. The refurbishment of the toilets commenced on 6[th] January and we were fortunate to obtain a grant of £5000 from the Essex Community Foundation towards the installation of disabled facilities. We were also able to bring forward the plans to refurbish the kitchen which took place in July. The Fire doors were replaced and electrical fire alarms installed. This has enabled us to offer an updated facility to the community.
During this year we have updated to on-line bookings plus greater use of our Facebook page and plans are in hand for a new website.
This has all been achieved despite the lack of income during lockdown, but grants obtained from Chelmsford City Council have helped keep our finances healthy.
Section E Financial review
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Brief statement of the charity’s policy on reserves
Our reserves policy is to ensure that we retain sufficient funds to cover at least six months of running costs at any one time. As trustees we are aware of our responsibilities to the charity and consider these prior to making financial decisions that may or may not have an impact on the charity’s financial position. We seek advice where necessary and financial expenditure decisions are only taken after careful informed consideration is given to the matter. Our financial position and our reserves policy are regularly reviewed.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Valerie Ray Position (eg Secretary, Chair, etc) Chair Date
March 2012
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