YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 31st MARCH 2025 YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 Contents TrusteesAnnual Report Independent Auditors Report to the Members of Youth Commemoration Ground Statement of Flnancial Activities Balance Sheet io li Statement of Cash Flow5 12 Notes to the accounts 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Trustees Annual Report The Trustee is pleased to present their report and accounts for the year ended 31 March 2025. The accounts have been prepared in accordance with the accounting policies set out In note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice Icharities SORPI and FR5102. Objectlves and actlvities The provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough Isicl of Southend-on-sea. The trust currently provides sports and leisure facilities for all sectlons of the community, together with fulfilling its original role of providing sporting and recreation facilities for the young people within the city. The Youth Commemoration Ground contsins five football pitches, a cricket square, and a rnodern changing pavilion. Southend Leisure and Tennis Centre ISLTCI opened to the public in late March 1996 and in 2010 benefitted from the addition of a swlmming and diving pool. The range of facilities now available are summarised below. 150 Station Fitness Suite 25m Swimming Pool World Cla55 Diving Pool with IOM diving board Teaching Pool 8x Courtsports Hall 2 x Court Sports Hall Dry Dive Gym 4 x Indoor Tennis Courts 4 x Outdoor Tennis Courts Athletics Track Creche/Nursery Café Vita Function Room Health Suite Disabled Changing Facilities Activities available include aerobics, martial arts, indoor and outdoor tennis, badminton, volleyball, five a side football, indoor cricket nets, basketball. netball, gymnastics, trampolining, table tennis, aromatherapy. reflexology, physiotherapy. and beauty treatments. The centre has also become a venue for high profile regional and national event5 as well as hosting regular craft and antique fairs. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended ai" March 2025 The Youth Commemoration Ground is administered and maintained for the object5 set out in its governing document by the City Council. which meets any deficit incurred each year on operating the facility. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trust's charitable purposes for the Public Benefit and the Charity Commissions, guidance thereon. The Youth Commemoration Ground has remained available for all members of the publlc to benefit from and use freely for the purposes of recreation and pleasure throughout the period. Achievements and performance The Youth Commemoration Ground is currently maintained to allow the purposes In Its Governing document set out below to take place during the financial year 202￿25. The Youth Commemoration Ground is malntained by the Council's Amenity Services Organisation IASOI Fusion Lifestyle operated Southend Leisure and Tennis Centre ISLTCI as part of a contract coverlng all leisure centres under the control of the City council until 30 June 2025. The contract generated an income which is paid to the Council monthly. The proportion of the income which is related to SLTC is received by the Trust. From l July 2025 a new partnership with Freedom Leisure covers the operation of three leisure centres - Belfair5 Swim Centre. Shoeburyness Leisure Centre. and Southend Leisure and Tennis Centre. The decision to award the contract follows a competitive procurement process. now marking the start of an exciting new chapter for leisure facilities and programmes in Southend-on-sea. Freedom Leisure is one of the UK'S leading charitable not-for-profit leisure trusts, managSn8 over 130 leisure and cultural venues on behalf of local authority partners across England and Wales. The Youth Commemoration Ground's field remained open for all members of the public to make use of for exercise, within Government guidelines. The Trustee considers that the performance of the charity during the year was good. Plans for the future The Trustees intend to continue with the current activity and maintaln the standards of the Youth Commemoration Ground. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Financlal review The cost of maintaining the sports ground exceeded the net income from trading attivities and the operating deficit of £98,40312024 £81,019) ha5 been funded from the Southend City Council General Fund. Reserve5 Pollcy The trust does not need to hold reserves as any deficit which arise5 on the operation of the trust, should the trust have no funds to meet it, is funded by Southend on Sea City Council. which is sole trustee of the trust. A recoupment fund has been set up to ensure funds are avèllable to replace the Leisure and Tennls Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life. Going concem The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charity's ability to continue as a going concern. Structurei governance, and management Governlng documents The Trust's Governing document is in the form of a Scheme made by the Charity Commissioners on 14 August 1974. Trustee recrultment ond trolnlng Southend City Council elected members are corporate Trustees. Therefore. Councillors once elected become a corporate Trustee of the Trust. Risk Assessment The city council, when carrying out risk assessment5 for its own activities, includes Wlthin the assessment the activlties of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies. 8ackground The Youth Commemoration Ground derives from a deed ofTrust dated l March 1954 made between Edward Cecil Jones and the Corporation of the County Borough15icI of Southend-on-sea. Mrjones donated the sum of£6.000 to the Corporatian upon trust to purchase whatwas then known as the Britlsh Legion Memorial Ground. Mr Jones. purpose was "to estsblish a permanent mernorial to all those in the County Borough of Southend-on-sea who being of the age of young people served their Kin& Queen and Country in the 1939-45 world war and in subsequent wars and military actions, by presenting to the County Borough this ground to be laid out as a recreation or sports ground for the use and benefit of young people resident within the County Borough of the ages of 15-20 both inclusive such rnemorial to be called the Youth Commemoration Ground. YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 The money donated by Mr Jones was solely for the purpose of purCha￿n8 the sround and the incidental legal and other costs. any balance remalning was to be returned to him. Consequently, there was na endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of the fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council has a similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972. The original Trust Deed was replaced by a scheme made by the Charity Commlssioner5 on 14 August 1974. Amongst other things, the scheme changed the object of the charity to the provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the city of Southend-on-sea. In 1993 the perrnis5i0n of the Charity Commissioners was obtained to sell the then current Youth Commemoratlon Ground in conjunction with Higgs and Hill Development5 and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being Used to construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Commemoration Ground had its first football game in 1997. With the expenditure on the constructlon of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding anv income due to the trust, the City Council funds any deficits which arise. Wlth the City Council acting as charity trustee for the trust, it Wa5 agreed with H.M. Customs and Exclse that for Value Added Tax purposes all income and expenditure of the trust could be considered income and expenditure of the City Council. Therefore, no separate VAT registration is required for the trust. Reference and administratfve detalls Tiustees Southend-on-sea City Council Secretorynreasurer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex StatutoryAudltors TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN S52 6ER YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 ststement of TNstee< Responslbilitles The Trustee5 are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the incorne and expenditure of the Charity for that period. In preparing those accounts, the Trustees are required to: Select suitable and applicable accounting policies and then apply them consistently. Make judgement and estimates that are reasonable and prudent. Prepare the financial statements on a going concern basi5 unless it is inappropriate to presume that the organisation will continue in business. The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial statements comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity's asset5 and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trusvs flnancial results are as per the annexed accounts. By order of the Trustees Signed oe Cheitertom Joe Chesterton (Jan 27, 2026 16:36'.58 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date 27101126 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Independent Auditors Report to the Members of Youth Commemoration Ground We have audited the financial statements of Youth Commemoration Ground for the year ended 31 March 2025. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Fin¢7ncial Reportlng Stondurd applicoble in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the charl￿5 affairs as at 31 March 2025 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended,. have been properly prepared in accordance wtth United Klngdom Generally Accepted Accounting Practlce,. and have been prepared in accordance with the requirements of the Charities Act 2011. Basis for opinion We conducted our audit in accordance with International Standards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those standards are further described In the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements, We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relatlng to golng concern In auditing the financial statements, we have concluded that the Trustee's use of the Eoing concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to event5 or conditions that. individually or collectively. may cast SlEnificant doubt on the charity'5 ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustee's with respect to going concern are described in the relevant sections of this report. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Other informatlon The trustees are responsible for the other information. The other information comprises the information Included in the trusteeg annual report. other than the financial statement5 and our auditorfs report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report. we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doin8 50, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material incon515tencies or apparent materlal misst3tements. we are required to determine whether there is a material misstatement in the financial statement5 or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of thls other information. we are required to report that fact. We have nothing to report in this regard. Matters on whlch we are required to report by ex￿ptIOn In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit. we have not identified rnaterial mi5Statements in the trustees, report. We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires US to report to you if, in our opinion: adequate accountlng record5 have not been kept, or returns adequate for our audit have not been received from branches not VlSited by us- or the financial statements are not in agreement with the accounting records and returns- or certain disclosures of trustees, remuneration specified by law are not made,. or we have not received all the information and explanations we require for our audit. Responslbllltles of trustees As explained more fully in the tru5tees' responsibilities statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial ststements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing. as applicable. matters related to going concern and using the going concern basis of accounting unle55 the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Audltorfs responslbllltles for the audit of the financlal statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance. but is not a guarantee that an audit conducted in accordance with ISAS {UKI will always detect a material misststement when it exlsts. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities. including fraud, are instances of non-compliance with laws and regulations. The extent to which our procedures are capable of deterting irregularities, including fraud. is detailed below. Extent to whlch the audit was considered rapable of detertlng Irregularlties. Including traud The objectives of our audit, in respect to fraud, are: to identify and assess the rlsks of material misstatement of the financial statements due to fraud- to obtain sufficient appropriate audlt evldence regarding the assessed risks of material misstatement due to fraud, through designing and implementlng appropriate responses,. and to respond appropriately to fraud or suspected fraud identified during the audit. However. the primary responsibility for the prevention and detection of fraud rests with both those charged with govemance of the entity and its management. Our approach was as follows: We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general sector experience, and through discussion with the trustees and other management las required by auditing standards). and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations Isee below),. We identified the following areas as those most likely to have such an effect: health and safety. General Data Protection Regulation IGDPRI, fraud, bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter. We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework IFRS 102 and the Charitie5 Act 20111 and the relevant tax compliance regulations in the UK; We considered the nature of the charitV5 operations. the control environment and financial performance. We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit; We considered the procedures and contro15 that the group has established to address risks identified, or that otherwise prevent, deter and detett fraud; and how senlor management monitors those procedures and controls. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included: testing manual journals,. reviewing the financial statement disclosures and testing to supporting documentation,. performing analytical procedures; and enquiring of management and were designed to provide reasonable assurance that the financial statements were free from fraud or error. Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditlng standards. For example, the further removed non compliance with laws and regulations lirre8ularitiesl is from the events and tran5action5 reflected in the financial statements. the less likely the inherently limited procedures required by auditing standards would identify it. The risk Is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves Intentional concealment, forgery. collusion, omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulation5. A further descrlption of our responsibilities for the audlt of the financial statements is located on the Flnanclal Reporting Council's website at.. https.'//www.frc.org.uk/Our-Work/Audit/Audit-and- assurance/Standard5-and-guidance/Standards-and-guidance-for-auditors/Auditors-responsibilities-for- audit/Description-of-auditors-responsibilities-for-audit.aspx. This descrlption forms part of our auditorfs report, Use of our repprt Thi5 report is made solely to the charitvs members. as a body. Our audit work has been undertaken so that we might state to the charitvs members those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibillty to anyone other than the charity and the charivs members as a body. for our audit work, for thls report, or forthe opinions we have formed. r c qfjo￿4) Mark Cummins FCCA {Senior Statutory Auditor) Forand on behalfof TC Group Statutory Auditors Office: Steyning. West Sussex Date: 29 IL T<>rtu YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2025 Statement of Financial Activities 2024125 2024125 Unrestrfcted Restrirted Endowmeftt Funds Funds Funds 2024125 2024125 Total Funds 2023124 Total Funds Income from Donations 98,403 103,750 193,999 202,153 193.999 99,616 495,768 184,769 186,895 106,114 477,778 Investments Charitable Activities 99.616 Total Income 198,019 297,749 Resources Expended Charitable activities 198,019 296,142 494,161 201.162 Total Expenditure 198,019 296.142 494,161 201.162 Net incomellexpenditurel 297,749 (296,142} 1,607 276,616 Revaluation 1.975,304 Net movement in funds 297,749 (296,142) 1.607 2,251,920 Reconclliation of Funds Total funds brought forward 7,862A54 3.980A34 4.858,857 16,702,145 14,450,225 Total funds carried forward 7,862.454 4,278￿83 4.562.715 16,703,752 16.702,145 All income and gains for the year are recognised on the statement of financial activities. All the Charity's activities are classified as continuing. 10 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Balance Sheet 2024125 Total Fund5 2023124 Total Funds Note Flxed Assets Tangible Assets 7, 9 12.425.169 12,721,311 Total Flxed Assets 12.425.169 12,721,311 Current Assets Cash at bank and in hand 4.283.333 3,985,139 Total Current Assets 4.283,333 3,985,139 Liabilitles Creditors: Amounts falling due within one year {4,750) 4.278,583 (4,3051 3,980.834 Net current assets Net assets 16,703,752 16,702,145 The funds of the charrty Endowment funds io 4,562.715 4,278.583 7,862.454 16,703.752 4,858,857 3,980,834 7.862,454 Restricted income funds li Revaluation reSe￿e 17 Total charity fund5 16,702,145 Approved by the Trustee and si8ned on its behalf by an authorised signatory. Signed oé CkeJèerto4 Joe Chesterton lJan 27, 2026 16:36:58 GMT) Joe Chesterton, Executive Director (Finance & Resour￿$> Date 27101126 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Statement of Cash Flows 2024125 Total Funds 2023124 Total Funds Note Cash flows from operatlng actlvltles: Net cash provided by (used In) opemtlng expenses Cash flow5 from Investing activities: Dividends, interest and rents from investments Net cash provlded by fused Inj Investing ortivities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end if the reporting period 12 104,195 104,675 193,999 186,895 193.999 186.895 298,194 291,570 13 3.985.139 3,693,569 13 4.283,333 3,985.139 12 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Notes to the accounts Note l Legal Status Youth Commemoration Ground is an unlncorporated charity registered in England and Wales (charity number 3014011. Note 2 Accounting Policles Bosis of preporotion The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191- (Charities SORP IFRS 10211. and the Charities Act 2011. Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction v31ue unless otherwise stated in the relevant accounting policy notelsl. There are no material uncertainties about the charity's ability to continue as a going concern given the continued support of Southend City Council. The financial statements are prepared In pounds Sterling, which is the functional currency of the charity- Monetary amounts in these financial statements are rounded to the nearest pound. In¢ome Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Charitable activitie5 - represent income from the operator and are recognlsed when receivable. Investment income is accounted for when receivable. Expenditure Expenditure 15 accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend City Council in accordance with VAT Notice 749 para 7.5. Charitable expenditure compri5e5 those costs incurred by the charity in the delivery of its activitie5 and services for its beneficiaries. Tanglblefixed assets and depreciotlon Tangible fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreciated over 60 years on a straight-line basls. Plant and machinery is depreciated on a straight-line basis at various rates, 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 2 Accountlng Policles (contlnuedl Revaluation Assets included in the Balance Sheet at current value are revalued or have indexation adjustments applied sufficiently regularly to ensure that their carrying amount is not materially different from their current value at the year-end, but as a minimum are revalued every five years. Increases in valuatlons are matched by credits to the Revaluation ReseNe to recognise unrealised gain5. Where decreases in value are identified, they are accounted for by.. where there is a balance of revaluation gains for the asset in the Revaluation Reserve. the carrying amount of the asset is written down 38ainst that balance lup to the amount of the accumulated gain51. where there 15 no balance in the Revaluation Reserve or an insufficient balance, the carrying amount of the asset is written down against in the Statement of Financial Activities. C05h ot bankond In hand Cash at bank and In hand includes tash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the City Council's accounL and its cash balances are held within the City Council's general bank account. Credttors andprovtslons Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to Settle the obligation can be measured or estimated reliablv. Crltlcol occounting estlmates and Judgements In the application of the charity's accounting policies. the trustees are required to make judgements, estimates and assumption5 about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognlsed in the period in which the estimate is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. Note 3 Income from Donations Donations of £98.40312024 £81.0191 were received from Southend City Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. The donation of £103,75012024 £103.7501 to the restricted funds is an annual payment by Southend City Council to the Trust, a5 agreed with the Charlty Commission to enable the capital value of the property to be maintained within the Trust funds. 14 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 5t Year Ended 31 March 2025 Note 4 Investment Income The investment income of £193,99912024 £186.8951 relates to the interest received In respect of the cash deposited with Southend City Council. Note 5 Income from Charftable Activities The proportion of income from the contract with Fusion Lifestyle which relates to SLTC, and Youth Commernoration Ground is received quarterly, in addition to 100% of the income from the football pitch hire. 2025 2024 Youth Commemoration Ground Football SLTC Fees & Charges Management Fee 7,091 21.023 71.502 99.616 16,089 18.523 71.502 106,114 Note 6 Cost of Charitable ActNlties Youth Comm. Ground Total 2025 Total 2024 SLTC Employees Building/Ground Maintenance Utilities Supplies & Services Transport Insurance Governance Fees Depreciation Administratlon 22,726 117,202 5,183 2,183 469 29,443 4,750 296,142 2.746 480,844 13,317 36,043 117.202 5,183 2,183 469 29,443 4.750 296,142 2.746 494.161 40,102 93,931 8,472 9,278 486 27.992 4,305 14,029 2,567 201,162 13,317 The support costs incurred are the administration service5 provided by Southend City Council and governance costs. Total support costs for the year were E7,49612024 £6,872). Governance costs comprise solely of fees paid to the auditors. During the year £4,75012024 £4,305) was paid to the auditors in respect of audit services. Employee costs relate to employees of the Council. No staff are remunerated over£60,000 in the year. The charlty Is managed bysouthend City Council and doesn't have any key m3nagement personnel. 15 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 7 Flxed Assets Freehold Land & Bulldlngs Plant & Machlnery Total Asset C05t, valuatlon. or revalued amount Balance as at 01104124 and 3V03125 10.710,924 2,101,554 12,812,478 Accumulated depreclatlon and Impairment revlews Balance brou8ht forward @ 01104124 22,668 Charge for the year 186,505 Balance carrled forward @ 31103125 209,173 68,499 109,637 178,136 91.167 296,142 387.309 Net Bookvalue Brought forward @ 01/04/24 Carrled forward @ 31103125 10,688,256 10,501.751 2,033,055 12.721.311 1.923.418 12,425,169 Note 8 Creditors Amounts falling due within one year. 2025 2024 Accruals 4.750 4.305 16 YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 Note 9 Revaluation The fixed assets represent the value of the Southend Leisure and Tennis Centre ISLTCI which was revalued by Jamie Redden MRICS on 31 March 2024. The valuation only provides for a replacement of the service delivery accommodation provided by the existing accommodation area. No formal revaluation was performed in 2025, but the trustees consider the value remains appropriate. Revaluation Reserve Amount Description Closing balance 31/0312024 and 3110312025 7.862,454 The carrying amounts under the c05t model represent the historical cost of the assets le55 accumulated depreciation and impairment losses and would be £4,858,857 in both 2025 and 2024. Note 10 Endowment Fund The endowment fund arose from the donation of the original Youth Commemoration Ground by Mr Jones. Following the sale of the original land in 1993 the sale proceeds were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund. Note 11 Restrlcted Fund The restricted fund is comprised of the annual payments from Southend City Council and interest on cash balances. 17 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 12 Re¢onclllation of net Income/(expendlturel to net cash Ilow from operating artlvltles 2024125 Total Funds 2023124 Total Funds Net Incomefor the reportlng period (as per the st(rtement offinoncial ortlvltie5) Adjustments for: Depreciation charges Revaluations Dlvidends, interest and rents from investments Increase in creditors 1.607 2,251,920 296.142 14,029 11,975,304) 1186,8951 925 1193,9991 445 Net tosh provlded by operating ortlvlties 104,195 104,675 Note 13 Analysis of cash and cash equlvalents 2024125 Total Funds 2023124 Total Funds Cash in hand 4.283,333 3.985.139 Total cash andcash equlvolent5 4,283.333 3,985,139 Note 14 Related Party Transactions During the year the trustee Isouthend City Council) donated £202,153 {2024.' £184.7691 to the Trust in respect of the funding required to cover the operational deficit for the year and Its annual payment to the restrlrted fund. Southend City Council collected a further £193,99912024: £293.(K)91 on behalf of the Trust in respect of investment income and income generated from facilities hire. The Trust paid the Council £193,269 in respect of operatlng costs for the year (2024: £180,261}. Note 15 Trustee remuneratlon No trustee was paid in respect of their services as a trustee in 2024 or 2025 and no expenditure was reimbursed. 18 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Note 16 Comparative Funds 2023/24 Unrestricted Funds 2023124 2023124 Endowment Funds 2023124 Total Funds Restricted Fund5 Income from Donations 81,019 103,750 186,895 184,769 186,895 106,114 477,778 Investments Charitable Activitie5 106,114 187,133 Total Income 290,645 Resources Expended Charitable activities 187,133 14,029 201,162 Total Expenditure 187,133 14.029 201,162 Net incomellexpenditurel 290.645 114,0291 276,616 Revaluation 1,975.304 1,975,304 Net movement in funds 1,975,304 290,645 114,0291 2,251,920 Reconclllation of Funds Total funds brought forward 5,887,150 3,690,189 4,872,886 14,450,225 Total funds carried torward 7.862,454 3,980,834 4,858,857 16,702,145 19 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Note 17 Net A55ets Between Funds Yeor Ending 31st March 2025 Unrestrlcted Restrlrted Endowment Totsl Flxed A55ets 7.862,454 4.750 {4,7501 7.862,454 4,562,715 12,425,169 4,278,583 {4,750) 16,703.752 Current Assets 4,278,583 C￿r￿n¢ Liabilities Totsl 4,278,583 4.562,715 Yeor Ending 31" Morch 2024 Unrestricted Restricted Endowment Total Fixed Assets 7,862,454 4,305 14,3051 7,862,454 4,858,857 12,721.311 3,985,139 14,3051 16,702,145 Current Assets 3.980,834 Current Liabilities Total 3,980.834 4.858,857 Note 18 Taxatlon As a charity, the trust is exempt from tax on thelr Income and gains to the extent that they do not constitute trading and are applied to the organisation's charitable objectives. 20 YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 31st MARCH 2025 YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 Contents TrusteesAnnual Report Independent Auditors Report to the Members of Youth Commemoration Ground Statement of Flnancial Activities Balance Sheet io li Statement of Cash Flow5 12 Notes to the accounts 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Trustees Annual Report The Trustee is pleased to present their report and accounts for the year ended 31 March 2025. The accounts have been prepared in accordance with the accounting policies set out In note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice Icharities SORPI and FR5102. Objectlves and actlvities The provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough Isicl of Southend-on-sea. The trust currently provides sports and leisure facilities for all sectlons of the community, together with fulfilling its original role of providing sporting and recreation facilities for the young people within the city. The Youth Commemoration Ground contsins five football pitches, a cricket square, and a rnodern changing pavilion. Southend Leisure and Tennis Centre ISLTCI opened to the public in late March 1996 and in 2010 benefitted from the addition of a swlmming and diving pool. The range of facilities now available are summarised below. 150 Station Fitness Suite 25m Swimming Pool World Cla55 Diving Pool with IOM diving board Teaching Pool 8x Courtsports Hall 2 x Court Sports Hall Dry Dive Gym 4 x Indoor Tennis Courts 4 x Outdoor Tennis Courts Athletics Track Creche/Nursery Café Vita Function Room Health Suite Disabled Changing Facilities Activities available include aerobics, martial arts, indoor and outdoor tennis, badminton, volleyball, five a side football, indoor cricket nets, basketball. netball, gymnastics, trampolining, table tennis, aromatherapy. reflexology, physiotherapy. and beauty treatments. The centre has also become a venue for high profile regional and national event5 as well as hosting regular craft and antique fairs. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended ai" March 2025 The Youth Commemoration Ground is administered and maintained for the object5 set out in its governing document by the City Council. which meets any deficit incurred each year on operating the facility. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trust's charitable purposes for the Public Benefit and the Charity Commissions, guidance thereon. The Youth Commemoration Ground has remained available for all members of the publlc to benefit from and use freely for the purposes of recreation and pleasure throughout the period. Achievements and performance The Youth Commemoration Ground is currently maintained to allow the purposes In Its Governing document set out below to take place during the financial year 202￿25. The Youth Commemoration Ground is malntained by the Council's Amenity Services Organisation IASOI Fusion Lifestyle operated Southend Leisure and Tennis Centre ISLTCI as part of a contract coverlng all leisure centres under the control of the City council until 30 June 2025. The contract generated an income which is paid to the Council monthly. The proportion of the income which is related to SLTC is received by the Trust. From l July 2025 a new partnership with Freedom Leisure covers the operation of three leisure centres - Belfair5 Swim Centre. Shoeburyness Leisure Centre. and Southend Leisure and Tennis Centre. The decision to award the contract follows a competitive procurement process. now marking the start of an exciting new chapter for leisure facilities and programmes in Southend-on-sea. Freedom Leisure is one of the UK'S leading charitable not-for-profit leisure trusts, managSn8 over 130 leisure and cultural venues on behalf of local authority partners across England and Wales. The Youth Commemoration Ground's field remained open for all members of the public to make use of for exercise, within Government guidelines. The Trustee considers that the performance of the charity during the year was good. Plans for the future The Trustees intend to continue with the current activity and maintaln the standards of the Youth Commemoration Ground. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Financlal review The cost of maintaining the sports ground exceeded the net income from trading attivities and the operating deficit of £98,40312024 £81,019) ha5 been funded from the Southend City Council General Fund. Reserve5 Pollcy The trust does not need to hold reserves as any deficit which arise5 on the operation of the trust, should the trust have no funds to meet it, is funded by Southend on Sea City Council. which is sole trustee of the trust. A recoupment fund has been set up to ensure funds are avèllable to replace the Leisure and Tennls Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life. Going concem The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charity's ability to continue as a going concern. Structurei governance, and management Governlng documents The Trust's Governing document is in the form of a Scheme made by the Charity Commissioners on 14 August 1974. Trustee recrultment ond trolnlng Southend City Council elected members are corporate Trustees. Therefore. Councillors once elected become a corporate Trustee of the Trust. Risk Assessment The city council, when carrying out risk assessment5 for its own activities, includes Wlthin the assessment the activlties of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies. 8ackground The Youth Commemoration Ground derives from a deed ofTrust dated l March 1954 made between Edward Cecil Jones and the Corporation of the County Borough15icI of Southend-on-sea. Mrjones donated the sum of£6.000 to the Corporatian upon trust to purchase whatwas then known as the Britlsh Legion Memorial Ground. Mr Jones. purpose was "to estsblish a permanent mernorial to all those in the County Borough of Southend-on-sea who being of the age of young people served their Kin& Queen and Country in the 1939-45 world war and in subsequent wars and military actions, by presenting to the County Borough this ground to be laid out as a recreation or sports ground for the use and benefit of young people resident within the County Borough of the ages of 15-20 both inclusive such rnemorial to be called the Youth Commemoration Ground. YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 The money donated by Mr Jones was solely for the purpose of purCha￿n8 the sround and the incidental legal and other costs. any balance remalning was to be returned to him. Consequently, there was na endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of the fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council has a similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972. The original Trust Deed was replaced by a scheme made by the Charity Commlssioner5 on 14 August 1974. Amongst other things, the scheme changed the object of the charity to the provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the city of Southend-on-sea. In 1993 the perrnis5i0n of the Charity Commissioners was obtained to sell the then current Youth Commemoratlon Ground in conjunction with Higgs and Hill Development5 and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being Used to construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Commemoration Ground had its first football game in 1997. With the expenditure on the constructlon of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding anv income due to the trust, the City Council funds any deficits which arise. Wlth the City Council acting as charity trustee for the trust, it Wa5 agreed with H.M. Customs and Exclse that for Value Added Tax purposes all income and expenditure of the trust could be considered income and expenditure of the City Council. Therefore, no separate VAT registration is required for the trust. Reference and administratfve detalls Tiustees Southend-on-sea City Council Secretorynreasurer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex StatutoryAudltors TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN S52 6ER YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 ststement of TNstee< Responslbilitles The Trustee5 are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the incorne and expenditure of the Charity for that period. In preparing those accounts, the Trustees are required to: Select suitable and applicable accounting policies and then apply them consistently. Make judgement and estimates that are reasonable and prudent. Prepare the financial statements on a going concern basi5 unless it is inappropriate to presume that the organisation will continue in business. The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial statements comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity's asset5 and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trusvs flnancial results are as per the annexed accounts. By order of the Trustees Signed oe Cheitertom Joe Chesterton (Jan 27, 2026 16:36'.58 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date 27101126 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Independent Auditors Report to the Members of Youth Commemoration Ground We have audited the financial statements of Youth Commemoration Ground for the year ended 31 March 2025. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Fin¢7ncial Reportlng Stondurd applicoble in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements: give a true and fair view of the state of the charl￿5 affairs as at 31 March 2025 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended,. have been properly prepared in accordance wtth United Klngdom Generally Accepted Accounting Practlce,. and have been prepared in accordance with the requirements of the Charities Act 2011. Basis for opinion We conducted our audit in accordance with International Standards on Auditing IUKI IISAS IUKII and applicable law. Our responsibilities under those standards are further described In the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements, We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relatlng to golng concern In auditing the financial statements, we have concluded that the Trustee's use of the Eoing concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to event5 or conditions that. individually or collectively. may cast SlEnificant doubt on the charity'5 ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the Trustee's with respect to going concern are described in the relevant sections of this report. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Other informatlon The trustees are responsible for the other information. The other information comprises the information Included in the trusteeg annual report. other than the financial statement5 and our auditorfs report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report. we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doin8 50, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material incon515tencies or apparent materlal misst3tements. we are required to determine whether there is a material misstatement in the financial statement5 or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of thls other information. we are required to report that fact. We have nothing to report in this regard. Matters on whlch we are required to report by ex￿ptIOn In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit. we have not identified rnaterial mi5Statements in the trustees, report. We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires US to report to you if, in our opinion: adequate accountlng record5 have not been kept, or returns adequate for our audit have not been received from branches not VlSited by us- or the financial statements are not in agreement with the accounting records and returns- or certain disclosures of trustees, remuneration specified by law are not made,. or we have not received all the information and explanations we require for our audit. Responslbllltles of trustees As explained more fully in the tru5tees' responsibilities statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial ststements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing. as applicable. matters related to going concern and using the going concern basis of accounting unle55 the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Audltorfs responslbllltles for the audit of the financlal statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable assurance is a high level of assurance. but is not a guarantee that an audit conducted in accordance with ISAS {UKI will always detect a material misststement when it exlsts. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities. including fraud, are instances of non-compliance with laws and regulations. The extent to which our procedures are capable of deterting irregularities, including fraud. is detailed below. Extent to whlch the audit was considered rapable of detertlng Irregularlties. Including traud The objectives of our audit, in respect to fraud, are: to identify and assess the rlsks of material misstatement of the financial statements due to fraud- to obtain sufficient appropriate audlt evldence regarding the assessed risks of material misstatement due to fraud, through designing and implementlng appropriate responses,. and to respond appropriately to fraud or suspected fraud identified during the audit. However. the primary responsibility for the prevention and detection of fraud rests with both those charged with govemance of the entity and its management. Our approach was as follows: We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general sector experience, and through discussion with the trustees and other management las required by auditing standards). and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations Isee below),. We identified the following areas as those most likely to have such an effect: health and safety. General Data Protection Regulation IGDPRI, fraud, bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter. We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework IFRS 102 and the Charitie5 Act 20111 and the relevant tax compliance regulations in the UK; We considered the nature of the charitV5 operations. the control environment and financial performance. We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit; We considered the procedures and contro15 that the group has established to address risks identified, or that otherwise prevent, deter and detett fraud; and how senlor management monitors those procedures and controls. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included: testing manual journals,. reviewing the financial statement disclosures and testing to supporting documentation,. performing analytical procedures; and enquiring of management and were designed to provide reasonable assurance that the financial statements were free from fraud or error. Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditlng standards. For example, the further removed non compliance with laws and regulations lirre8ularitiesl is from the events and tran5action5 reflected in the financial statements. the less likely the inherently limited procedures required by auditing standards would identify it. The risk Is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves Intentional concealment, forgery. collusion, omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulation5. A further descrlption of our responsibilities for the audlt of the financial statements is located on the Flnanclal Reporting Council's website at.. https.'//www.frc.org.uk/Our-Work/Audit/Audit-and- assurance/Standard5-and-guidance/Standards-and-guidance-for-auditors/Auditors-responsibilities-for- audit/Description-of-auditors-responsibilities-for-audit.aspx. This descrlption forms part of our auditorfs report, Use of our repprt Thi5 report is made solely to the charitvs members. as a body. Our audit work has been undertaken so that we might state to the charitvs members those matters we are required to state to them in an auditorfs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibillty to anyone other than the charity and the charivs members as a body. for our audit work, for thls report, or forthe opinions we have formed. r c qfjo￿4) Mark Cummins FCCA {Senior Statutory Auditor) Forand on behalfof TC Group Statutory Auditors Office: Steyning. West Sussex Date: 29 IL T<>rtu YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2025 Statement of Financial Activities 2024125 2024125 Unrestrfcted Restrirted Endowmeftt Funds Funds Funds 2024125 2024125 Total Funds 2023124 Total Funds Income from Donations 98,403 103,750 193,999 202,153 193.999 99,616 495,768 184,769 186,895 106,114 477,778 Investments Charitable Activities 99.616 Total Income 198,019 297,749 Resources Expended Charitable activities 198,019 296,142 494,161 201.162 Total Expenditure 198,019 296.142 494,161 201.162 Net incomellexpenditurel 297,749 (296,142} 1,607 276,616 Revaluation 1.975,304 Net movement in funds 297,749 (296,142) 1.607 2,251,920 Reconclliation of Funds Total funds brought forward 7,862A54 3.980A34 4.858,857 16,702,145 14,450,225 Total funds carried forward 7,862.454 4,278￿83 4.562.715 16,703,752 16.702,145 All income and gains for the year are recognised on the statement of financial activities. All the Charity's activities are classified as continuing. 10 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Balance Sheet 2024125 Total Fund5 2023124 Total Funds Note Flxed Assets Tangible Assets 7, 9 12.425.169 12,721,311 Total Flxed Assets 12.425.169 12,721,311 Current Assets Cash at bank and in hand 4.283.333 3,985,139 Total Current Assets 4.283,333 3,985,139 Liabilitles Creditors: Amounts falling due within one year {4,750) 4.278,583 (4,3051 3,980.834 Net current assets Net assets 16,703,752 16,702,145 The funds of the charrty Endowment funds io 4,562.715 4,278.583 7,862.454 16,703.752 4,858,857 3,980,834 7.862,454 Restricted income funds li Revaluation reSe￿e 17 Total charity fund5 16,702,145 Approved by the Trustee and si8ned on its behalf by an authorised signatory. Signed oé CkeJèerto4 Joe Chesterton lJan 27, 2026 16:36:58 GMT) Joe Chesterton, Executive Director (Finance & Resour￿$> Date 27101126 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Statement of Cash Flows 2024125 Total Funds 2023124 Total Funds Note Cash flows from operatlng actlvltles: Net cash provided by (used In) opemtlng expenses Cash flow5 from Investing activities: Dividends, interest and rents from investments Net cash provlded by fused Inj Investing ortivities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end if the reporting period 12 104,195 104,675 193,999 186,895 193.999 186.895 298,194 291,570 13 3.985.139 3,693,569 13 4.283,333 3,985.139 12 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Notes to the accounts Note l Legal Status Youth Commemoration Ground is an unlncorporated charity registered in England and Wales (charity number 3014011. Note 2 Accounting Policles Bosis of preporotion The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191- (Charities SORP IFRS 10211. and the Charities Act 2011. Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction v31ue unless otherwise stated in the relevant accounting policy notelsl. There are no material uncertainties about the charity's ability to continue as a going concern given the continued support of Southend City Council. The financial statements are prepared In pounds Sterling, which is the functional currency of the charity- Monetary amounts in these financial statements are rounded to the nearest pound. In¢ome Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Charitable activitie5 - represent income from the operator and are recognlsed when receivable. Investment income is accounted for when receivable. Expenditure Expenditure 15 accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend City Council in accordance with VAT Notice 749 para 7.5. Charitable expenditure compri5e5 those costs incurred by the charity in the delivery of its activitie5 and services for its beneficiaries. Tanglblefixed assets and depreciotlon Tangible fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreciated over 60 years on a straight-line basls. Plant and machinery is depreciated on a straight-line basis at various rates, 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 2 Accountlng Policles (contlnuedl Revaluation Assets included in the Balance Sheet at current value are revalued or have indexation adjustments applied sufficiently regularly to ensure that their carrying amount is not materially different from their current value at the year-end, but as a minimum are revalued every five years. Increases in valuatlons are matched by credits to the Revaluation ReseNe to recognise unrealised gain5. Where decreases in value are identified, they are accounted for by.. where there is a balance of revaluation gains for the asset in the Revaluation Reserve. the carrying amount of the asset is written down 38ainst that balance lup to the amount of the accumulated gain51. where there 15 no balance in the Revaluation Reserve or an insufficient balance, the carrying amount of the asset is written down against in the Statement of Financial Activities. C05h ot bankond In hand Cash at bank and In hand includes tash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the City Council's accounL and its cash balances are held within the City Council's general bank account. Credttors andprovtslons Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to Settle the obligation can be measured or estimated reliablv. Crltlcol occounting estlmates and Judgements In the application of the charity's accounting policies. the trustees are required to make judgements, estimates and assumption5 about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognlsed in the period in which the estimate is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. Note 3 Income from Donations Donations of £98.40312024 £81.0191 were received from Southend City Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. The donation of £103,75012024 £103.7501 to the restricted funds is an annual payment by Southend City Council to the Trust, a5 agreed with the Charlty Commission to enable the capital value of the property to be maintained within the Trust funds. 14 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 5t Year Ended 31 March 2025 Note 4 Investment Income The investment income of £193,99912024 £186.8951 relates to the interest received In respect of the cash deposited with Southend City Council. Note 5 Income from Charftable Activities The proportion of income from the contract with Fusion Lifestyle which relates to SLTC, and Youth Commernoration Ground is received quarterly, in addition to 100% of the income from the football pitch hire. 2025 2024 Youth Commemoration Ground Football SLTC Fees & Charges Management Fee 7,091 21.023 71.502 99.616 16,089 18.523 71.502 106,114 Note 6 Cost of Charitable ActNlties Youth Comm. Ground Total 2025 Total 2024 SLTC Employees Building/Ground Maintenance Utilities Supplies & Services Transport Insurance Governance Fees Depreciation Administratlon 22,726 117,202 5,183 2,183 469 29,443 4,750 296,142 2.746 480,844 13,317 36,043 117.202 5,183 2,183 469 29,443 4.750 296,142 2.746 494.161 40,102 93,931 8,472 9,278 486 27.992 4,305 14,029 2,567 201,162 13,317 The support costs incurred are the administration service5 provided by Southend City Council and governance costs. Total support costs for the year were E7,49612024 £6,872). Governance costs comprise solely of fees paid to the auditors. During the year £4,75012024 £4,305) was paid to the auditors in respect of audit services. Employee costs relate to employees of the Council. No staff are remunerated over£60,000 in the year. The charlty Is managed bysouthend City Council and doesn't have any key m3nagement personnel. 15 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 7 Flxed Assets Freehold Land & Bulldlngs Plant & Machlnery Total Asset C05t, valuatlon. or revalued amount Balance as at 01104124 and 3V03125 10.710,924 2,101,554 12,812,478 Accumulated depreclatlon and Impairment revlews Balance brou8ht forward @ 01104124 22,668 Charge for the year 186,505 Balance carrled forward @ 31103125 209,173 68,499 109,637 178,136 91.167 296,142 387.309 Net Bookvalue Brought forward @ 01/04/24 Carrled forward @ 31103125 10,688,256 10,501.751 2,033,055 12.721.311 1.923.418 12,425,169 Note 8 Creditors Amounts falling due within one year. 2025 2024 Accruals 4.750 4.305 16 YOUTH COMMEMORATION GROUND Charity Registration No 301401 5t Year Ended 31 March 2025 Note 9 Revaluation The fixed assets represent the value of the Southend Leisure and Tennis Centre ISLTCI which was revalued by Jamie Redden MRICS on 31 March 2024. The valuation only provides for a replacement of the service delivery accommodation provided by the existing accommodation area. No formal revaluation was performed in 2025, but the trustees consider the value remains appropriate. Revaluation Reserve Amount Description Closing balance 31/0312024 and 3110312025 7.862,454 The carrying amounts under the c05t model represent the historical cost of the assets le55 accumulated depreciation and impairment losses and would be £4,858,857 in both 2025 and 2024. Note 10 Endowment Fund The endowment fund arose from the donation of the original Youth Commemoration Ground by Mr Jones. Following the sale of the original land in 1993 the sale proceeds were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund. Note 11 Restrlcted Fund The restricted fund is comprised of the annual payments from Southend City Council and interest on cash balances. 17 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2025 Note 12 Re¢onclllation of net Income/(expendlturel to net cash Ilow from operating artlvltles 2024125 Total Funds 2023124 Total Funds Net Incomefor the reportlng period (as per the st(rtement offinoncial ortlvltie5) Adjustments for: Depreciation charges Revaluations Dlvidends, interest and rents from investments Increase in creditors 1.607 2,251,920 296.142 14,029 11,975,304) 1186,8951 925 1193,9991 445 Net tosh provlded by operating ortlvlties 104,195 104,675 Note 13 Analysis of cash and cash equlvalents 2024125 Total Funds 2023124 Total Funds Cash in hand 4.283,333 3.985.139 Total cash andcash equlvolent5 4,283.333 3,985,139 Note 14 Related Party Transactions During the year the trustee Isouthend City Council) donated £202,153 {2024.' £184.7691 to the Trust in respect of the funding required to cover the operational deficit for the year and Its annual payment to the restrlrted fund. Southend City Council collected a further £193,99912024: £293.(K)91 on behalf of the Trust in respect of investment income and income generated from facilities hire. The Trust paid the Council £193,269 in respect of operatlng costs for the year (2024: £180,261}. Note 15 Trustee remuneratlon No trustee was paid in respect of their services as a trustee in 2024 or 2025 and no expenditure was reimbursed. 18 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Note 16 Comparative Funds 2023/24 Unrestricted Funds 2023124 2023124 Endowment Funds 2023124 Total Funds Restricted Fund5 Income from Donations 81,019 103,750 186,895 184,769 186,895 106,114 477,778 Investments Charitable Activitie5 106,114 187,133 Total Income 290,645 Resources Expended Charitable activities 187,133 14,029 201,162 Total Expenditure 187,133 14.029 201,162 Net incomellexpenditurel 290.645 114,0291 276,616 Revaluation 1,975.304 1,975,304 Net movement in funds 1,975,304 290,645 114,0291 2,251,920 Reconclllation of Funds Total funds brought forward 5,887,150 3,690,189 4,872,886 14,450,225 Total funds carried torward 7.862,454 3,980,834 4,858,857 16,702,145 19 YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2025 Note 17 Net A55ets Between Funds Yeor Ending 31st March 2025 Unrestrlcted Restrlrted Endowment Totsl Flxed A55ets 7.862,454 4.750 {4,7501 7.862,454 4,562,715 12,425,169 4,278,583 {4,750) 16,703.752 Current Assets 4,278,583 C￿r￿n¢ Liabilities Totsl 4,278,583 4.562,715 Yeor Ending 31" Morch 2024 Unrestricted Restricted Endowment Total Fixed Assets 7,862,454 4,305 14,3051 7,862,454 4,858,857 12,721.311 3,985,139 14,3051 16,702,145 Current Assets 3.980,834 Current Liabilities Total 3,980.834 4.858,857 Note 18 Taxatlon As a charity, the trust is exempt from tax on thelr Income and gains to the extent that they do not constitute trading and are applied to the organisation's charitable objectives. 20 Audit Findings Report Youth Commemoration Ground For the year ended 31 March 2025 Presented to the Trustees and Management Team ## CONTENTS |1. Introduction and Coverage|1| |---|---| |2. Independence|2| |3. The Audit Process|3| |4. Qualitative Aspects of Accounting Practices and Financial Reporting|5| |5. Audit and Accounting Issues Identified During the Audit|6| |6. Audit Misstatements|7| |Appendix i Letter of Representation|8| |Appendix ii Emerging Issues|12| Your contacts in connection with this report are: Mark Cummins – Partner markcummins@TC-Group.com Miles Blackwell – Audit Assistant milesblackwell@TC-Group.com ## 1. INTRODUCTION AND COVERAGE ## **Purpose of this Report** The purpose of this report is to set out certain matters that came to our attention during the course of the audit of Youth Commemoration Ground for the year ended 31 March 2025. In order to comply with the provisions of International Standards on Auditing we are required to report to you our audit findings and in particular: - The nature and scope of the audit work we have undertaken; - Views about the qualitative aspects of your accounting practices and financial reporting; - Unadjusted and adjusted misstatements; - Matters specifically required by Auditing Standards to be communicated to those charged with governance (such as fraud and error); - Expected modifications to our auditor’s report; - Material weaknesses in the accounting and internal control systems; and - Any other relevant and material matters relating to the audit. ## **Limitations** Our audit procedures, which have been designed to enable us to express an opinion on the Financial Statements, have included on examination of the transactions and the controls thereon of the charity. The work that we have done was not primarily directed towards identifying weaknesses in the charity’s accounting systems other than those that would affect our audit opinion, nor to the detection of fraud. We have included in this report only those matters that have come to our attention as a result of our normal audit procedures and, consequently, our comments should not be regarded as a comprehensive record of all weaknesses that may exist or improvements that could be made. To a certain extent the content of this paper comprises general information that has been provided by, or is based on discussions with, management and staff. Except to the extent necessary for the purposes of the audit, this information has not been independently verified. ## **Responsibilities** The Trustees are responsible for preparing the Trustees’ Report and Financial Statements. TC Group, as auditors of Youth Commemoration Ground, are responsible for forming an opinion on the Financial Statements. This report is to be regarded as confidential to the Trustees and is intended for use by them and staff of the charity only. No responsibility is accepted to any other person in respect of the whole or part of its contents. Before this report, or any part of it, is disclosed to a third party our consent must be obtained. Audit Findings Report | Youth Commemoration Ground 1 ## 2. INDEPENDENCE Auditing Standards require us to communicate at least once a year regarding all relationships between TC Group and the charity that may reasonably be thought to have a bearing on our independence. We have reviewed our independence and confirm that TC Group is independent within the meaning of regulatory and professional requirements. In particular the objectivity of our partner, Mark Cummins, and his audit team is not impaired. Our review included consideration of whether: - The firm is dependent on the charity as a client due to the significance of the audit fee to the firm; - The firm is owed significant overdue fees; - There is any actual or threatened litigation between the firm and the charity; - Any benefits have been received by the audit team which are not modest; - The firm has any mutual business interest with the charity; - Any members of the audit team have any personal or family; connections with the charity or officers; or - Independence is impaired through the provision of services other than the statutory audit. Audit Findings Report | Youth Commemoration Ground 2 ## 3. THE AUDIT PROCESS ## **SCOPE** As auditors we are responsible for forming and expressing an opinion on whether the financial statements of the charity show a true and fair view of the state of the charity’s affairs at 31 March 2025. Our audit work is designed to provide the required assurance that the financial statements are free from material error. However, our audit of the financial statements is not a comprehensive report covering all systems and controls. ## **AUDIT APPROACH** Our general audit approach was based on a thorough understanding of the charity’s business and determined by our assessment of the audit risk. In particular this included: - An evaluation of the charity’s internal control environment; and - Substantive testing on significant transactions and material account balances. We would like to take this opportunity to thank Fiz Anslow and the team for all of their support and assistance during the audit. The audit work on the financial statements is now substantially complete and we anticipate issuing an unqualified audit opinion for the year ended 31 March 2025 for the charity, following: - Receipt of approved financial statements signed by the Board; - Receipt of a signed letter of representation; and - Receipt of the signed adjusted and unadjusted misstatements schedules to confirm the Trustees are in agreement with the accounting treatment of these. We consider that the audit approach adopted will provide the Trustees with the required confidence that a thorough and robust audit has been carried out. Matters arising from our audit that we wish to bring to your attention are set out in Section 5. ## **MATERIALITY** We apply the concept of materiality in planning and performing the audit, and in evaluating the effect of identified misstatements on the audit and the impact of uncorrected misstatements. We have assessed materiality for this assignment by considering the total income of the charity. Where individual errors, or accumulated errors found during the course of the audit, are in excess of materiality, these are discussed with you and adjustments are made to the financial statements. Audit Findings Report | Youth Commemoration Ground 3 ## 3. THE AUDIT PROCESS ## **AUDIT MISSTATEMENTS** As part of the requirements of International Standards on Auditing we are required to report any audit misstatements identified by our work which have been adjusted in the accounts. These are detailed in section 6 of this report. We are also required to separately report any audit misstatements identified which are unadjusted, other than those which are “clearly trivial” to users of the Financial Statements. These are also set out in Section 6. ## **RISK OF FRAUD AND ERROR IN THE FINANCIAL STATEMENTS** We are required under international auditing standards to consider fraud risk throughout the audit. In particular we must consider management arrangements for preventing and detecting fraud and error. Fraud risks may include asset sales at under value, suppliers over billing for goods or services, misappropriation of assets and cheque frauds, as well as manipulation of financial results. This work is now complete and has not identified any matters which we wish to draw to your attention. ## **LETTER OF REPRESENTATION** We have included a letter of representation (Appendix i) for your review and approval. It is important that this is reviewed and approved by ‘those charged with governance’. Audit Findings Report | Youth Commemoration Ground 4 ## 4. QUALITATIVE ASPECTS OF ACCOUNTING PRACTICES AND FINANCIAL REPORTING ## **ACCOUNTING POLICIES** Financial Reporting Standard 102 requires that entities should review their accounting policies regularly to ensure that they are appropriate to their particular circumstances for the purpose of giving a true and fair view. We have reviewed the charity’s accounting policies, as stated in the financial statements, and confirm that they are appropriate to provide relevant, reliable, comparable and understandable information. ## **RELATED PARTY TRANSACTIONS** We are required to focus on the identification and assessment of the risks of material misstatement associated with related party relationships and transactions. We are required as an audit team to discuss the risks of fraud associated with related parties and to perform specific procedures on any related party transactions outside the normal course of business. Transactions with related parties have been adequately disclosed in the accounts. ## **ACCOUNTING ESTIMATES** As auditors, we are aware that the selected basis of an accounting estimate may have a significant impact on the financial statements so in our work we need to identify all accounting estimates and the basis of the estimate and, where we consider there to be a high estimation uncertainty, we must ensure our audit work challenges the basis of the estimate. We are also required to consider the outcome of accounting estimates in prior periods as a basis for our risk assessment in the current year. The most significant accounting estimates concern depreciation of fixed assets, recognition of revenue, cost allocation, and the basis and calculation of the provision for bad and doubtful debts. We have reviewed these accounting estimates for the charity and conclude that they have been calculated on a basis that is consistent with our knowledge of the charity and the sector as a whole. ## **GOING CONCERN** We have considered the charity’s ability to continue as a going concern for a period of at least 12 months from the date of approving the accounts. We are pleased to report that there is no modification to our audit report. Audit Findings Report | Youth Commemoration Ground 5 ## 5. AUDIT AND ACCOUNTING ISSUES IDENTIFIED DURING THE AUDIT We have prioritised our recommendations into the following categories: - matters that we consider fundamental and recommend addressing as soon as possible - matters we consider significant that should be addressed within a reasonable timeframe - matters that would improve overall control or promote a more efficient practice ## 5.1 UPDATE ON PRIOR YEAR FINDINGS ## **1. Board meeting minutes** **Issue** In prior years it came to our attention that minutes from meetings are not formally documented for the charity. It was recommended that the trust introduce a formal system for documenting these in order to operate in line with good governance. **Update** A formal system hasn’t been introduced, therefore this action remains outstanding. ## **1. Land registry** **Issue** We have noted that the land used by Youth Commemoration Ground is not registered under the Trust’s name in the land registry documents but instead is registered under Southend Council. This raises concerns regarding ownership rights and control of the asset. **Update** No update, land registry to be updated. ## 5.2 CURRENT YEAR FINDINGS There are no current year findings to bring to your attention. - These matters are limited to those which we have concluded are of sufficient importance to merit being reported to you. - As the purpose of the audit is for us to express an opinion on the charity’s financial statements, you will appreciate that our audit cannot necessarily be expected to disclose all matters that may be of interest to you and, as a result, the matters reported may not be the only ones which exist. - As part of our work, we considered internal control relevant to the preparation of the financial statements, such that we were able to design appropriate audit procedures. - This work was not for the purpose of expressing an opinion on the effectiveness of internal control. Audit Findings Report | Youth Commemoration Ground 6 ## 6. AUDIT MISSTATEMENTS We are required to communicate all adjusted and unadjusted misstatements, other than those that we believe are clearly trivial, to the Trustees. ||**_Increase or_**
**_(decrease) to_**
**_surplus_**|**_Increase or_**
**_(decrease) to_**
**_Net Assets_**| |---|---|---| |**Unadjusted Audit Misstatements**|**_£_**|**_£_**| |Understatement of audit accrual|(950)|(950)| |Understatement of capital expenditure|(1,434)|(1,434)| |**Total unadjusted misstatements**|**(2,384)**|**(2,384)**| |||| ||**_Increase or_**
**_(decrease) to_**
**_surplus_**|**_Increase or_**
**_(decrease) to_**
**_Net Assets_**| |**Adjusted Audit Misstatements**|**_£_**|**_£_**| |None|-|-| |**Total adjusted misstatements**|**-**|**-**| We approve the accounting treatment of the above unadjusted misstatements. Joe Chesterton 27/01/26 Trustee Joe Chesterton (Jan 27, 2026 16:49:55 GMT) Date On behalf of behalf of the Board Audit Findings Report | Youth Commemoration Ground 7 ## APPENDIX I LETTER OF REPRESENTATION TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN Dear Sirs During the course of your audit of our financial statements for Youth Commemoration Ground for the year ended 31 March 2025, the following representations were made to you by management and Trustees. 1. We acknowledge as Trustees our responsibilities under the Companies Act 2006 and Charities Act 2011 for preparing Financial Statements in accordance with the applicable accounting framework, SORP 2019 - Financial Reporting Standard 102, and for making accurate representations to you as auditors. 2. We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. 3. We confirm that all accounting records have been made available to you for the purposes of your audit, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your audit. 4. We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud. We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysis, regulators or others. 5. The effects of uncorrected misstatements (as set out in the audit findings report) are immaterial both individually and in total. 6. The financial statements are free of material misstatements, including omissions. Audit Findings Report | Youth Commemoration Ground 8 ## APPENDIX I LETTER OF REPRESENTATION 7. The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets, except for those that are disclosed in the notes to the financial statements. 8. We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties. 9. We have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements. 10. We have sufficient insurance cover over all assets held and for common threats to the charity such as business interruption or cyber-attacks. 11. The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework. 12. We confirm that the charity has had, at no time during the year, any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for Trustees, nor to guarantee nor provide security for such matters, except as already disclosed in the accounts. 13. We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the Financial Statements and that these have been accounted for in accordance with the applicable financial reporting framework. 14. We confirm that we are not aware of any possible or actual instances of noncompliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements. 15. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements. 16. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements. 17. We confirm that the freehold land and buildings do not require impairment as at the year end. Audit Findings Report | Youth Commemoration Ground 9 ## APPENDIX I LETTER OF REPRESENTATION 18. We believe that the charity’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. We also confirm our plans for future action(s) required to enable the charity to continue as a going concern are feasible. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity’s ability to continue as a going concern need to be made in the financial statements. 19. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable accounting framework. 20. We confirm that the related party relationships and transactions set out below are a complete list of such relationships and transactions and that we are not aware of any further related parties or transactions: |**Party**|**Relationship**|**Nature of transaction**| |---|---|---| |Southend-on-Sea Borough
Council|Trustee|Donations to cover operating
deficits and to enable the
capital value of property to
be maintained (2025:
£202,153, 2024: £184,769).
Transfer of bank interest
generated in respect of
funds deposited with the
council (2025: £193,999, 2024:
£186,895).
Transfer of proportion of
Fusion contract income
attributable to Youth
Commemoration Ground
(2025: £99,616, 2024:
£106,114).| 21. We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that: - So far as each Trustee is aware, there is no relevant audit information that you as auditors are unaware of; and - Each Trustee has taken all the steps that they ought to have taken as trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information. 22. We confirm that we have reviewed the UK Sanctions list and confirm that to our knowledge the charity has not had any transactions with any entity connected to those listed. We confirm we have complied with the requirements of the UK sanctions regime throughout the financial year and subsequently. - (https://www.gov.uk/government/publications/the-uk-sanctions-list). Audit Findings Report | Youth Commemoration Ground 10 ## APPENDIX I LETTER OF REPRESENTATION We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and expertise (and, where appropriate of supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the Trustees during the course of the audit. **----- Start of picture text -----**
Yours faithfully
**----- End of picture text -----**
Joe Chesterton ……………………………………………………………………………Trustee Joe Chesterton (Jan 27, 2026 16:49:55 GMT) 27/01/26 ……………………………………….................................................Date **Signed on behalf of the board of Trustees** Audit Findings Report | Youth Commemoration Ground 11 ## APPENDIX II EMERGING ISSUES ## **FRS 102 PERIODIC REVIEW | REVISIONS TO THE SORP** The Financial Reporting Council (FRC) has issued Amendments to FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland. The amendments will affect all UK GAAP reporters and are effective for accounting periods commending on or after 1 January 2026. Whenever UK GAAP is amended The Charities Statement of Recommended Practice (SORP) is also redrafted to align with these changes. The SORP is also amended for any recent feedback received. These changes are expected to be published in October 2025 and be effective from January 2026. Early adoption is permitted providing that all amendments are adopted at the same time. The principal changes that relate to your charity are listed below along with their potential impact. The first year the changes will apply to you is year ending 31 March 2027. **EMERGING ISSUE** Lease accounting ## **WHAT IS CHANGING?** Lessees will now generally be required to recognise most leases on the balance sheet. This removes the previous distinction between operating and finance leases. Exemptions may be given for short-term (less than 12 months) or low value leases. ## **IMPLICATIONS FOR YOUTH COMMEMORATION GROUND** Currently there is no impact. If any leases are entered into, they will be required to be recorded as a right-of-use asset and a lease liability at the present value of future lease payments. Rental expenses under operating leases will be replaced by the deprecation of the right-ofuse asset and an interest expense over the lease term. In year of transition no restatement of the prior year is required. ## **EMERGING ISSUE** Revenue from contracts with customers ## **WHAT IS CHANGING?** The way in which revenue from contracts with customer is recognised is changing from the existing risk and rewards based model to a new five step model aligned with IFRS 15. The five steps are: (i) Identify the contracts with the customer: (ii) Identify the performance obligations; (iii) Determine the transaction price; (iv) Allocate the transaction price to performance obligations; and (v) Recognise revenue when performance obligations are satisfied. ## **IMPLICATIONS FOR YOUTH COMMEMORATION GROUND** We recommend that income streams are reviewed to highlight any potential contract revenue that this change will impact. Audit Findings Report | Youth Commemoration Ground 12 ## APPENDIX II EMERGING ISSUES ## **EMERGING ISSUE** Three tier reporting framework based on income levels ## **WHAT IS CHANGING?** The new three tier system is designed to aling more closely with the Companies Act’s reporting standards for small, medium and large companies. Tier 1 – Charities with gross income of up to £500,000, who apply accruals accounting. Tier 2 – Charities with income between £500,000 and £15m. Tier 3 – Charities with incomes above £15m. ## **IMPLICATIONS FOR YOUTH COMMEMORATION GROUND** The Trust currently falls into Tier 1 but is likely to be considered Tier 2 for the year ended 31[st] March 2026 with a small increase in turnover. Charities in Tier 2 must now explain the impact they are making and the long-term effect of their activities. Disclosure around the Trust’s reserves is also expected to be tightened, with disclosure required where there is a difference between reserve policy and level of reserves held at the year end. ## **EMERGING ISSUE** Cash flow statement ## **WHAT IS CHANGING?** Charities who are deemed small based on section 7 of FRS 102 are now exempt from publishing a cashflow statement. ## **IMPLICATIONS FOR YOUTH COMMEMORATION GROUND** If the Trust is deemed small by section 7 of FRS 102, a cashflow statement will no longer be a requirement. Audit Findings Report | Youth Commemoration Ground 13 ## YouthCommemorationGround_2025_AuditFindi ngsReport ## Final Audit Report 2026-01-27 Created: 2026-01-26 By: Elizabeth Anslow (elizabethanslow@southend.gov.uk) Status: Signed Transaction ID: CBJCHBCAABAAfkmP4HxQsmtuCIyWJkiZWaX0IFLWXNdn ## "YouthCommemorationGround_2025_AuditFindingsReport" Hist ory Document created by Elizabeth Anslow (elizabethanslow@southend.gov.uk) 2026-01-26 - 6:05:21 PM GMT Document emailed to Joe Chesterton (joechesterton@southend.gov.uk) for signature 2026-01-26 - 6:05:25 PM GMT Email viewed by Joe Chesterton (joechesterton@southend.gov.uk) 2026-01-27 - 4:49:16 PM GMT Document e-signed by Joe Chesterton (joechesterton@southend.gov.uk) Signature Date: 2026-01-27 - 4:49:55 PM GMT - Time Source: server ## Agreement completed. 2026-01-27 - 4:49:55 PM GMT