2024-03-31-accounts

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YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 315t MARCH 2024

YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2024 Contents Trustees Annual Report Independent Auditors Report to the Members of Youth Commemoration Ground Statement of Financial Activities io Balance Sheet li Statement of Cash Flows 12 Notes to the accounts 13

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Trustees Annual Report The Trustee is pleased to present their report and accounts for the year ended 31 March 2024. The accounts have been Prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP IFRS102}. Objertlves and attivities The provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough Isicl of Southend-on-sea. The trust currently provides sports and leisure facilitie5 for all sections of the community, together with fulfilllng its original role of providing sporting and recreation facilities for the young people within the citv. The Youth Commemoration Ground contains five football pitches, a crlcket square. and a modern changing pavilion. Southend Leisure and Tenni5 Centre ISLTCI opened to the public in late March 1996 and in 2010 benefitted from the addition of a swimming and diving pool. The range of facilities now available are 5ummarised below. 150 Station Fitnes5 Suite 25m Swimming Pool World Class Diving Pool wlth IOM diving board Teachin8 Pool 8 x Court Sports Hall 2 x Court Sports Hall Dry Dive Gym 4 x Indoor Tennis Courts 4 x Outdoor Tennis Courts Athletics Track Creche/Nursery Café Vita Function Room Health Suite Disabled Changing Facilities Activitie5 available include aerobics, martial arts, indoor and outdoor tennis, bad minton, volleyball, five a side football, indoor cricket nets, basketball, netball. gymnastics, trampolining, table tennis, aromatherapy, reflexology, physiotherapy, and beauty treatment5. The centre has also become a venue for high proflle regional and national events as well as hosting regular craft and antique fairs.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 The Youth Commemoration Ground 15 administered and maintained for the objects set out in its governing document by the City Council, which meets any deficit incurred each year on operating the facility. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trust's Charitable purposes for the Public Benefit and the Charity Commissions, guidance thereon. The Youth Commemoration Ground has remained available for all member5 of the publlc to benefit from and use freely for the purposes of recreation and pleasure throughout the period. Achievernents and performance The Youth Commemoratlon Ground is currently maintained to allow the purposes in its Governing document set out below to take place during the financial year 2023-24. The Youth Commemoration Ground is maintained by the Council's Amenity Services Organisation IA50} Fusion Lifestyle operate Southend Leisure and Tennis Centre ISLTCI as part of a contract covering all lelsure centres under the control of the City council. The contract generates an income which is paid to the Council monthly. The proportion of the Income which is related to SLTC is received by the Trust. The Youth Commemoration Ground's field remained open for all members of the public to make use of for exercise, within Government guidelines. The Trustee considers that the performance of the charity during the year was good. Plans for the future The Trustees intend to contlnue wlth the current activity and maintain the standards of the Youth Commemoration Ground. Financial review The cost of maintaining the sports ground exceeded the net income from trading artivities and the operating deficit of £81,01912023 £482,570) has been funded from the Southend City Council General Fund. Resetves Policy The trust does not need to hold reserves as any deflclt whlch arises on the operation of the trust. should the trust have no funds to meet it, is funded by Southend on Sea City Council, which is sole trustee of the trust. A recoupment fund has been set up to ensure funds are available to replace the Leisure and Tennis Centre and Yourh Commemoration Ground when the current facilities reach the end of their useful life.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Golng concern The Youth Commemoration Ground meets the definitlon of a public benefit entity under FRS102. There are no material uncertainties about the charitls ability to continue as a going concern. Structure. govemance. and manaEemenl Governing documents The Trust's Governing document is in the form of a Scheme made by the Charity Commissioners on 14th August 1974. Trustee recruitment and training Southend City Council elected members are corporate Trustees. Therefore, Councillors once elected become a corporate Trustee of the Trust. RiskAs5e5sment The city council. when carrying Olrt rlsk assessments for its own activities, includes within the assessment the activities of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies. Bockground The Youth Commemoration Ground derives from a deed of Trust dated 1st March 1954 made between Edward Cecil Jones and the Corporation of the County Borough1sicI of Southend-on-sea. Mr Jones donated the sum of £6,000 to the Corporation upon trust to purchase what was then known a5 the British Legion Memorial Ground. Mr Jones, purpose was.to establish a permanent memorial to all those in the County Borough of Southend_on-sea who being of the age of young people served their King, Queen and Country in the 193945 world war and in subseq uent wars and military actions, by presentlng to the County Borough this ground to be laid out as a recreation or sports ground for the use and benefit of young people resident within the County Borough of the ages of 15-20 both inclusive such memorial to be called the Youth Commemoration Ground, The money donated by Mr Jones wa5 501ely for the purpose of purchasing the ground and the incidental legal and other cost5, any balance remaining was to be returned to him. Consequently. there was no endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of rhe fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council ha5 similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972. The original Trust Deed was replaced by a scheme made by the Charity Commissioners on 14th August 1974. Amongst other things, the scheme changed the object of the charlty to the provision and rnaintenance of 3 recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the city of Southend-on-sea.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 St Year Ended 31 March 2024 In 1993 the permission of the Charity Commissioners was obtained to sell the then current Youth Commemoration Ground in conjunction with Higgs and Hill Developments and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being used to construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Commemoration Ground had its first football game in 1997. With the expenditure on the construction of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding any income due to the trust, the City Council funds any deficits which arise. With the City Council acting as charity trustee for the trust, it was agreed with H.M. Customs and Excise that for Value Added Tax purposes all income 3nd expenditure of the trust could be considered income and expenditure of the City Council. Therefore, no separate VAT registration is required for the trust. Relerence and adminlstratlve detalls Trustees SoUthendn-5ea City Council Secretory/Treu5urer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex SS2 6ER StatutoryAudltors TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Statement of Trustee5' Responsibilities The Trustees are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period. In preparing those accounts, the Trustee5 are required to: Select sultable and applicable accounting policies and then apply them consistently. Make judgement and estimates that are reasonable and prudent. Prepare the financial 5t3tements on a going concern basis unless it is inappropriate to presume that the organisation will continue in business. The Trustees are a150 responsible for keeping proper accounting records which dlsclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial 5tstements comply with charity legislation and the relevant Eoverning instruments. They are responsible for safeguarding the Charitvs assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trust's financial result5 are as per the annexed accounts. By order of the Trustees Slgned oh J Chesterton IFeb 10, 2025 18:54 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date Feb 10, 2025

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31, March 2024 Independent Auditors Report to the Members of Youth Commemoration Ground We have audited the financial statements of Youth Commemoration Ground for the year ended 31 March 2024. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Stt7ndard Gpplicable in the UK ond Republic of Ireland Iunited Kingdom Generally Accepted Accounting Practice). In our oplnion the financial statements.. give a true and fair view of the state of the charitvs affair5 as at 31 March 2024 and of It5 incoming resources and application of resources, including its income and expenditure, for the year then have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared In accordance with the requirements of the Charities Act 2011. Basis for oplnion We conducted our audit in accordance with International Standards on Auditing IUKI11SAs IUK}l and applicable law. Our responsibilities under those standards are further described in the Auditorfs responsibilities for the audit of the financlal statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concem In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively. may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statement5 are authorised for Issue. Our responsibilities and the responsibilities of the Trustee's with respect to going concern are described in the relevant sections of this report.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Other Information The trustees are responsible for the other information. The other information comprises the informatlon included in the trustees, annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statement5 does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other Information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material incon51Stencies or apparent material misstatement5, we are required to determine whether there is a material misstatement in the financial statements or 3 material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are requlred to report that fact. We have nothing to report in this regard. matte on which we are required to report by exceptlon In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements In the trustees, report. We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 require5 US to report to you if, in our opinion.. adequate accounting records have not been kept. or returns adequate for our audit have not been received from branches not visited by us,. or the financial statements are not in agreement with the accounting records and returns,. or certain disclosures of trustee5' remuneration specified by law are not made; or we have not received all the information and explanations we require for our audit. Re5ponslbllltles of trustees As explained more fully in the trustees, responsibilities Statement, the trustees are responsible for the preparation of the financial statements and for being satisf led that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misststement, whether due to fraud or error. In preparing the financial Statements, the trustees are responsible for assessing the charity's ability to continue as a going concern. disclosing, as applicable. matters related to going concern and using the going concern basis of accounting unle55 the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Auditorf5 responsibilitles for the audit of the flnancial statements Our objeciives are to obtain reasonable assurance a bout whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorfs report that includes our opinion. Reasonable 355urance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS IUKI will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, in¢Jividually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, includin8 fraud. are instances of non-compliance with law5 and regulatlons. The extent to whlch our procedures are capable of detetting irregularities. including fraud, is detailed below. Extent to whlch the audlt wa5 consldered capable of detectlng IrgUlarItieS. includlng fraud The objectives of our audit, in respect to fraud, are: to identify and assess the risks of material misstatement of the financial statements due to fraud- to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud. through designing and implementing appropriate responses; and to respond appropriately to fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rest5 Wlth both those charged with governance of the entity and its management. Our approach was as follows= We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general sector experience. and through discussion with the trustees and other management las required by auditing standardsl, and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations15ee below); We identified the following areas as those most likely to have such an effect.. health and safety. General Data Protection Regulation IGDPRI, f raud, bribery and corruption. Auditing standards Ilmlt the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the trustee5 and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter. We considered the legal and regulatory framework5 directly applicable to the financial statements reporting framework IFRS 102 and the Charities Act 20111 and the relevant tax compliance regulations in the UK- We considered the nature of the charitV5 operations, the control environment and financial performance. We communicated identified laws and regulations throughout our team and remained alert to any Indlcations of non-compliance throughout the audit,- We considered the procedures and controls that the group has established to address risks Identified, or that otherwise prevent, deter and detect fraud,. and how senior management monitors those programmes and controls.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31° March 2024 Based on this understanding we de518ned our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud rlsk. These procedures included: testing manual journals; reviewing the financi31 Statement disclosures and testing to supporting documentation,. perforrning analytical procedures; and enquiring of management, and were designed to provide reasonable assurance that the financial statements were free from fraud or error. Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements. even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed non- compliance with laws and regulations lirregularitiesl 15 from the events and transactions reflected in the financial statements. the less likely the inherently limited procedures required by auditing Standards would identify it. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involve5 intentional concealment, forgery, collusion. omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detett non-compliance with all laws and regulations. A further description of our responsibilities for the audit of the financial statements is located on the Fin3ncial Reporting Council'5 website at: https-.//www.frc.org.uk/Our-Work/Audit/Audit-and- assurance/Stsnd3rd5-and-guidance/Standard5-and-guidance-for-auditors/Auditors-responsibilities-for- audit/Des¢ription-of-auditor5-responsibilitie5-for-audit.aspx. This description forms part of our auditorfs report. Use of our report This report 15 made solely to the charity's members, as a body. Our audit work has been undertaken so that we might state to the charity'5 members those matters we are required to state to them in an audltor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's members as a body. for our audit work, for this report, or for the opinions we have formed. Mark Cummins FCCA (Senior Statuto Forand on behalf ofTC Group Statutory Auditors office: Steynin& West Sussex Date= Audltor) 114 y Wis

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Statement of Financial Activities 2023124 2023124 2023124 2023124 2022123 Unrestricted Funds Restrfrted Endowment Fund5 Funds Total Funds Total Funds Income from Donations 81,019 103,750 186.895 184.769 186.895 106,114 477,778 586,320 70,386 17,291 Investments Charitable Activities 106.114 Total Income 187,133 290,645 673,997 Resources Expended Charitable activities 187,133 14,029 201,162 775,210 Total Expenditure 187,133 14,029 201,162 775,210 Net incomellexpenditure) 290.645 114,0291 276,616 1101,2131 Revaluation 1.975,304 1,975,304 Net movementin funds 1,975,304 290.645 114,0291 2,251,920 1101.2131 Reconcillation of Funds Total funds brought forward 5,887,150 3,690,189 4,872.886 14,450.225 14.551,438 Total funds carried forward 7,862,454 3.980,834 4,858.857 16.702.145 14.450,225 All income and gains for the year are recognised on the statement of financial activities. All the Charity's activities are classified as continuing. 10

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31 March 2024 Balance Sheet 2023124 Total Funds 2022123 Total Funds Note Flxed Assets Tangible Assets 12,721.311 10,760,036 Total Fixed Assets 12,721,311 10,760,036 Current Assets Cash at bank and in hand 3,985,139 3,985,139 3,693,569 3,693,569 Total Current Assets Liabilities Creditor5- Amounts falling due within one year Net current assets 14.305) 3,980.834 {3,3801 3,690,189 Total assets 16.702,145 14,450,225 The funds of the charity Endowment funds io 4,858.857 4,872.886 3,690,189 Restricted income funds li 3.980,834 Revaluation reserve 7.862.454 5.887.150 Total charity funds 16,702.145 14,450,225 Approved by the Trustee and signed on its behalf by an authorised signatory. Signed J Chesterton (Feb 10, 2025 18:54 GMT} Joe Chesterton. Executive Director IFlnance & Resources) Date Feb 10, 2025

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Statement of Cash Flows 2023124 Total Funds 2022123 Total Funds Note Cash Ilows from operatlng actlvities: Net C(T5h provided by {usedinJ operating expenses Cash flows from investing artivities: Dividends, interest and rents from investments Net CU5h provided by (used inj investlng ortivitie5 Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end if the reporting period 12 104.675 103,905 186,895 70,386 186,895 70,386 291,570 174,291 13 3,693,569 3.519.278 13 3,985,139 3,693,569 12

YourH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Notes to the accounts Note l Legal Status Youth Commemoration Ground is an unincorporated charity registered in England and Wales (charity number 3014011. Note 2 Accountlng Pollcles Basls of preparatlon The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective l January 20151- (Charities SORP IFRS 102)), and the Charltles Act 2011. Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise Stated in the relevant accounting policy notelsl. There are no material uncertainties about the charity'5 ability to continue as a going concern given the continued support of Southend City Council. The financial statements are prepared in pounds sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound. Income Donations and other form5 of voluntary income are recognised as incomlng resources when receivable. except insofar as they are incapable of financial measurement. Charitable activities- represent income from the operator and are recognised when receivable. Investment income is accounted for when receivable. Expenditure Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend City Council in accordance with VAT Noti 749 para 7.5. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for Its beneficiarie5. Tongibleflxed assets and depreciation Tangible fixed assets are c3Pltalised at cost. Land is not depreciated. 8uildings are depreciated over 60 years on a straight-line basis. Plant and machinery is depreciated on a straight-line basis at various rates. 13

YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2024 Note 2 Accountln8 Policie5 (contlnuedl Revaluotion Asset5 included in the Balance Sheet at current value are revalued or have indexation adjustments applied suff iciently regularly to ensure that their carrying amount is not materially different from their current value at the year-end, but as a minimum are revalued every five years. Increases in valuations are matched by credits to the Revaluation Reserve to recognise unrealised gains. Where decreases in value are identified, they are accounted for by.. where there is a balance of revaluation gains for the asset in the Revaluation Reserve. the carrying amount of the 855et Is written down against that balance lup to the amount of the accumulated gains}. where there is no balance in the Revaluation Reserve or an insufficient balance, the carrying amount of the asset is written down against in the Statement of Financial Activities. Cash ot bonk ond in hand Cash at bank and in hand includes cash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the City Council's account, and tt5 cash balances are held within the City Council's general bank account. Creditors andprovlslons Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a thlrd party and the amount due to settle the obligation can be measured or estimated reliably. Criti¢al (7ccounting estimotes and judgements In the application of the charity's accounting policies, the trustees are required to make judgements. estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent f rom other sources. The estimates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised. The trustees do not consider that there are any critical estimates or area5 of judgement that need to be brought to the attention of the readers of the financial statement5. Note 3 Income from Donations Donations of £81,01912023 £482,570) were received from Southend City Council as the funding requlred to make up the operational deficit for the year. This donation is equitably apportioned across all operatlonal trust expenditure. The donation of £103,75012023 £103,750) to the restricted funds is an annual payment by Southend City Council to the Trust, as agreed with the Charity Cornmi55ion to enable the capital value of the property to be maintained within the Trust funds. 14

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31 March 2024 Note 4 Investment Income The investment income of £186,89512023 £70,386) relates to the interest received in respect of the cash deposited with Southend City Council. Nole 5 Income from Charltable Actlvltles The proportion of income from the new contract with Fusion Lrfestyle which relates to SLTC, and Youth Commemoration Ground is received quarterly, in addition to IOOYO of the income from the football pitch hire. 2024 2023 Youth Commemoration Ground Football SLTC Fees & Charges Management Fee 16,089 18,523 71,502 106,114 6,584 10,707 17,291 Note 6 Cost of Charitable Activities Youth Comm. Ground SLTC Total 2024 Total 2023 Employees BuildinFJGround Maintenance Utilitie5 Supplies & Services Transport Insurance Governance Fees Depreciation Administration 26,785 93,931 8,472 9,278 13,317 40.102 93,931 8,472 9,278 486 27,992 4,305 14,029 2,567 201.162 37,130 422,053 7,449 5,372 144 22,073 3,380 275,349 2,260 775,210 486 27.992 4,305 14,029 2,567 20,675 18Q,487 The support Costs incurred are the administration services provided by Southend City Council and governance costs. Total support costs for the year were £6,872 {2023 E5,640}. Governance costs comprise 501ely of fee5 paid to the audltors. During the year £4,305 {2023 £3.3801 was paid to the auditors in respect of audit services. Employee costs relate to employees of the Council. No staff are remunerated over £60.000 in the year. The charity is managed by Southend City Council and doesn't have any key management personnel. 15

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2024 Note 7 Flxed Assets Freehold Land & Buildings plant & Machinery Total Asset cost, valuatlon, or revalued amount Balance brought forward @ 01/04123 Revaluations Balance carried forward @ 31103124 9.924,633 786,291 10,710.924 1,957,821 11,882,454 143.733 930,024 2,101.554 12.812.478 Accumulated depreciation and impalrment reviews Balance brought forward @ 01104123 704,815 417,603 1,122,418 Revaluations 1684,0361 1361,2441 11,045,280) 1.889 12,140 14,029 22,668 68,499 91,167 Charge for the year Balance carried forward @ 31103124 Net Book Value Brought forward @ 01104123 Carried foThvard @ 31103124 9,219,818 10.688,256 1,540,218 10.760,036 2,033,055 12,721,311 16

YOUTH COMMEMORATION GROUND Charity Registration No 301401 St Year Ended 31 March 2024 Note 8 Revaluation The fixed assets represent the value of the Southend Leisure and Tennis Centre ISLTCI which was revalued by jamie Redden MRICS on 31 March 2024. The valuation only provides for a replacement of the service delivery accommodation provided by the existing accommodation area. Revalued Amounts Revalued Amount Carrylng Amount under Cosl Model Asset Descrlption Freehold Land & Buildings Plant & Machinery 10,688,256 2,033,055 4,803,088 55,769 The revaluatlon surplu5 of £1,975,304 has been credited to the revaluation reserve. Revaluation ReseThe Amount Descrlption Opening balance 01104/2023 Revaluation Surplus Closing balance 3110312024 5.887.150 1,975,304 7,862,454 The carrying amounts under the cost model represent the historical cost of the asset5 less accumulated depreciation and impairment losses. Note 9 Creditors Amounts falling due within one year. 2024 2023 Other Creditors 4,305 3,380 Note 10 Endowment Fund The endowment fund arose from the donation of the original Youth Commemoration Ground by Mr lones. Following the sale of the original land in 1993 the sale proceeds were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund. Note 11 Restricted Fund The restricted fund is comprised of the annual payments from Southend City Council and interest on cash balances. 17

YOLrfH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31, March 2024 Note 12 Reconclliation of net Income/lexpenditure) to nel cash fiow from operating artlvlties 2023/Z4 Total Funds 2022123 Total Funds Net income/(expendlture)for the reporting period (as per the stotement offinan¢iol artlvitiesj Adjustments for: Depreciation charges Revaluations Dividends, interest and rents from investments Increase in creditors 2,251,920 1101.2131 14,029 {1,975,304) (186.895) 925 275,349 170,3861 155 Net cosh provided by (used inj operating artivitles 104,675 103,905 Note 13 Analysls of cash and cash equivalents 2023124 Total Funds 2022123 Total Funds Cash in hand 3,985.139 3,985.139 3,693,569 Total c05h and cosh equlvalents 3,693,569 Note 14 Related Party Transactions During the year the trustee Isouthend City Council) donated £184,76912023: £586,320) to the Trust in respect of the f unding required to cover the operational deficit for the year and its annual payment to the restricted fund. Southend City Council collected a further £293,00912023: £70,386} on behalf of the Trust in respect of investment income and income generated from facilities hire. The Trust paid the Council £180.261 in re5pert of operating costs for the year12023.' £496,481). Note 15 Trustee remuneration No trustee was paid in respect of their services as a trustee in 2023 or 2024 and no expenditure was reimbursed. l8

YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31" March 2024 Note 16 Comparative Funds 2022/23 2022123 2022123 Unrestricted Restricted Endowment Funds Funds Funds 2022123 Total Funds Income From Donations Investments Charitsble attivities 482,570 103,750 70,386 586,320 70,386 17,291 17.291 Total Income 499,861 174,136 673,997 Expenditure on Charitable activities 499,861 275.349 775,210 Total expenditure 499,861 275,349 775,210 Net incomelexpenditure and movement in funds 174,136 1275,3491 1101,2131 Reconciliation of funds Total funds brought forward Total funds carried forward 5,887,150 3,516,053 5.887,150 3,690,189 5,148.235 14,551,438 4,872.886 14,450,225 Note 17 Net Assets Between Funds Year Ending 315t Morch 2024 Unrestricted Restrlcted Endowment Total Flxed Assets 7.862.454 4,305 {4,305) 7,862,454 4,858.857 12.721,311 3,985,139 14,3051 16,702.145 Current Assets 3,980,834 Current Llabilitie5 Total 3,980.834 458.857 Yeor EndAng 31" March 2023 Unrestricted Restricted Endowment Total Fixed Assets 5,887,150 3,380 13,3801 5,887,150 4,872,886 10,760,036 3,693,569 13,3801 14,450,225 CurrentAssets 3,690,189 Current Liabilities Total 3,690,189 4,872.886 19

YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2024 Note 18 Taxation As a charity, the trust is exempt from tax on thelr income and gains to the extent that they do not constitute trading and are applied to the organisation's charitable objectives. 20

YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 315t MARCH 2024

Audit Findings Report Youth Commemoration Ground For the year ended 31 March 2024 Presented to the Trustees and Management Team

1. Introduction and Coverage	1
2. Independence	2
3. The Audit Process	3
4. Qualitative Aspects of Accounting Practices and Financial Reporting	5
5. Audit and Accounting Issues Identified During the Audit	6
6. Audit Misstatements	7
Appendix i Letterof Representation	8

Your contacts in connection with this report are:

Mark Cummins – Partner markcummins@TC-Group.com

Miles Blackwell – Audit Assistant milesblackwell@TC-Group.com

1. INTRODUCTION AND COVERAGE

Purpose of this Report

The purpose of this report is to set out certain matters that came to our attention during the course of the audit of Youth Commemoration Ground for the year ended 31 March 2024.

In order to comply with the provisions of International Standards on Auditing we are required to report to you our audit findings and in particular:

The nature and scope of the audit work we have undertaken;
Views about the qualitative aspects of your accounting practices and financial reporting;
Unadjusted and adjusted misstatements;
Matters specifically required by Auditing Standards to be communicated to those charged with governance (such as fraud and error);
Expected modifications to our auditor’s report;
Material weaknesses in the accounting and internal control systems; and
Any other relevant and material matters relating to the audit.

Limitations

Our audit procedures, which have been designed to enable us to express an opinion on the Financial Statements, have included on examination of the transactions and the controls thereon of the charity. The work that we have done was not primarily directed towards identifying weaknesses in the charity’s accounting systems other than those that would affect our audit opinion, nor to the detection of fraud.

We have included in this report only those matters that have come to our attention as a result of our normal audit procedures and, consequently, our comments should not be regarded as a comprehensive record of all weaknesses that may exist or improvements that could be made.

To a certain extent the content of this paper comprises general information that has been provided by, or is based on discussions with, management and staff. Except to the extent necessary for the purposes of the audit, this information has not been independently verified.

Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and Financial Statements. TC Group, as auditors of Youth Commemoration Ground, are responsible for forming an opinion on the Financial Statements.

This report is to be regarded as confidential to the Trustees and is intended for use by them and staff of the charity only. No responsibility is accepted to any other person in respect of the whole or part of its contents. Before this report, or any part of it, is disclosed to a third party our consent must be obtained.

Audit Findings Report | Youth Commemoration Ground 1

2. INDEPENDENCE

Auditing Standards require us to communicate at least once a year regarding all relationships between TC Group and the charity that may reasonably be thought to have a bearing on our independence.

We have reviewed our independence and confirm that TC Group is independent within the meaning of regulatory and professional requirements. In particular the objectivity of our partner, Mark Cummins, and his audit team is not impaired.

Our review included consideration of whether:

The firm is dependent on the charity as a client due to the significance of the audit fee to the firm;
The firm is owed significant overdue fees;
There is any actual or threatened litigation between the firm and the charity;
Any benefits have been received by the audit team which are not modest;
The firm has any mutual business interest with the charity;
Any members of the audit team have any personal or family; connections with the charity or officers; or
Independence is impaired through the provision of services other than the statutory audit.

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3. THE AUDIT PROCESS

SCOPE

As auditors we are responsible for forming and expressing an opinion on whether the financial statements of the charity show a true and fair view of the state of the charity’s affairs at 31 March 2024.

Our audit work is designed to provide the required assurance that the financial statements are free from material error. However, our audit of the financial statements is not a comprehensive report covering all systems and controls.

AUDIT APPROACH

Our general audit approach was based on a thorough understanding of the charity’s business and determined by our assessment of the audit risk. In particular this included:

An evaluation of the charity’s internal control environment; and
Substantive testing on significant transactions and material account balances.

We would like to take this opportunity to thank Fiz Anslow and the team for all of their support and assistance during the audit.

The audit work on the financial statements is now substantially complete and we anticipate issuing an unqualified audit opinion for the year ended 31 March 2024 for the charity, following:

Receipt of approved financial statements signed by the Board;
Receipt of a signed letter of representation; and
Receipt of the signed adjusted and unadjusted misstatements schedules to confirm the Trustees are in agreement with the accounting treatment of these.

We consider that the audit approach adopted will provide the Trustees with the required confidence that a thorough and robust audit has been carried out.

Matters arising from our audit that we wish to bring to your attention are set out in Section 5.

MATERIALITY

We apply the concept of materiality in planning and performing the audit, and in evaluating the effect of identified misstatements on the audit and the impact of uncorrected misstatements.

We have assessed materiality for this assignment by considering the total income of the charity. Where individual errors, or accumulated errors found during the course of the audit, are in excess of materiality, these are discussed with you and adjustments are made to the financial statements.

Audit Findings Report | Youth Commemoration Ground 3

3. THE AUDIT PROCESS

AUDIT MISSTATEMENTS

As part of the requirements of International Standards on Auditing we are required to report any audit misstatements identified by our work which have been adjusted in the accounts. These are detailed in section 6 of this report.

We are also required to separately report any audit misstatements identified which are unadjusted, other than those which are “clearly trivial” to users of the Financial Statements. These are also set out in Section 6.

RISK OF FRAUD AND ERROR IN THE FINANCIAL STATEMENTS

We are required under international auditing standards to consider fraud risk throughout the audit. In particular we must consider management arrangements for preventing and detecting fraud and error.

Fraud risks may include asset sales at under value, suppliers over billing for goods or services, misappropriation of assets and cheque frauds, as well as manipulation of financial results.

This work is now complete and has not identified any matters which we wish to draw to your attention.

LETTER OF REPRESENTATION

We have included a letter of representation (Appendix i) for your review and approval. It is important that this is reviewed and approved by ‘those charged with governance’.

Audit Findings Report | Youth Commemoration Ground 4

4. QUALITATIVE ASPECTS OF ACCOUNTING PRACTICES AND FINANCIAL REPORTING

ACCOUNTING POLICIES

Financial Reporting Standard 102 requires that entities should review their accounting policies regularly to ensure that they are appropriate to their particular circumstances for the purpose of giving a true and fair view.

We have reviewed the charity’s accounting policies, as stated in the financial statements, and confirm that they are appropriate to provide relevant, reliable, comparable and understandable information.

RELATED PARTY TRANSACTIONS

We are required to focus on the identification and assessment of the risks of material misstatement associated with related party relationships and transactions.

We are required as an audit team to discuss the risks of fraud associated with related parties and to perform specific procedures on any related party transactions outside the normal course of business.

Transactions with related parties have been adequately disclosed in the accounts.

ACCOUNTING ESTIMATES

As auditors, we are aware that the selected basis of an accounting estimate may have a significant impact on the financial statements so in our work we need to identify all accounting estimates and the basis of the estimate and, where we consider there to be a high estimation uncertainty, we must ensure our audit work challenges the basis of the estimate.

We are also required to consider the outcome of accounting estimates in prior periods as a basis for our risk assessment in the current year.

The most significant accounting estimates concern depreciation of fixed assets, recognition of revenue, cost allocation, and the basis and calculation of the provision for bad and doubtful debts.

We have reviewed these accounting estimates for the charity and conclude that they have been calculated on a basis that is consistent with our knowledge of the charity and the sector as a whole.

GOING CONCERN

We have considered the charity’s ability to continue as a going concern for a period of at least 12 months from the date of approving the accounts, with additional emphasis on the continued impact of the current economic situation. We are pleased to report that there is no modification to our audit report.

Audit Findings Report | Youth Commemoration Ground 5

5. AUDIT AND ACCOUNTING ISSUES IDENTIFIED DURING THE AUDIT

We have prioritised our recommendations into the following categories:

matters that we consider fundamental and recommend addressing as soon as possible
matters we consider significant that should be addressed within a reasonable timeframe
matters that would improve overall control or promote a more efficient practice

5.1 UPDATE ON PRIOR YEAR FINDINGS

1. Board meeting minutes

Issue In prior years it came to our attention that minutes from meetings are not formally documented for the charity. It was recommended that the trust introduce a formal system for documenting these in order to operate in line with good governance.

Update A formal system hasn’t been introduced, therefore this action remains outstanding.

5.2 CURRENT YEAR FINDINGS

1. Land registry

Issue We have noted that the land used by Youth Commemoration Ground is not registered under the Trust’s name in the land registry documents but instead is registered under Southend Council. This raises concerns regarding ownership rights and control of the asset.

Recommendation The land registry should be updated with correct ownership. Update

These matters are limited to those which we have concluded are of sufficient importance to merit being reported to you.
As the purpose of the audit is for us to express an opinion on the charity’s financial statements, you will appreciate that our audit cannot necessarily be expected to disclose all matters that may be of interest to you and, as a result, the matters reported may not be the only ones which exist.
As part of our work, we considered internal control relevant to the preparation of the financial statements, such that we were able to design appropriate audit procedures.
This work was not for the purpose of expressing an opinion on the effectiveness of internal control.

Audit Findings Report | Youth Commemoration Ground 6

6. AUDIT MISSTATEMENTS

We are required to communicate all adjusted and unadjusted misstatements, other than those that we believe are clearly trivial, to the Trustees. For this purpose we consider ‘clearly trivial’ to be any matter less than £235.

There were no adjusted or unadjusted misstatements identified which we consider more than clearly trivial.

J Chesterton Feb 10 2025 Trustee J Chesterton (Feb 10, 2025 18:53 GMT) Date ,

On behalf of behalf of the Board

Audit Findings Report | Youth Commemoration Ground

APPENDIX I LETTER OF REPRESENTATION

TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

Dear Sirs

During the course of your audit of our financial statements for Youth Commemoration Ground for the year ended 31 March 2024, the following representations were made to you by management and Trustees.

We acknowledge as Trustees our responsibilities under the Companies Act 2006 and Charities Act 2011 for preparing Financial Statements in accordance with the applicable accounting framework, SORP 2015 - Financial Reporting Standard 102, and for making accurate representations to you as auditors.
We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed.
We confirm that all accounting records have been made available to you for the purposes of your audit, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your audit.
We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud. We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysis, regulators or others.
The effects of uncorrected misstatements (as set out in the audit findings report) are immaterial both individually and in total.
The financial statements are free of material misstatements, including omissions.

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APPENDIX I LETTER OF REPRESENTATION

The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets, except for those that are disclosed in the notes to the financial statements.
We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties.
We have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
We have sufficient insurance cover over all assets held and for common threats to the charity such as business interruption or cyber-attacks.
The methods, data and significant assumptions used by us in making accounting estimates, and their related disclosures, are appropriate to achieve recognition, measurement and disclosure that is reasonable in the context of the applicable financial reporting framework.
We confirm that the charity has had, at no time during the year, any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for Trustees, nor to guarantee nor provide security for such matters, except as already disclosed in the accounts.
We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the Financial Statements and that these have been accounted for in accordance with the applicable financial reporting framework.
We confirm that we are not aware of any possible or actual instances of noncompliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.
We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
We believe that the charity’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. We also confirm our plans for future action(s) required to enable the charity to continue as a going concern are

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APPENDIX I LETTER OF REPRESENTATION

feasible. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity’s ability to continue as a going concern need to be made in the financial statements.

We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable accounting framework.
We confirm that the related party relationships and transactions set out below are a complete list of such relationships and transactions and that we are not aware of any further related parties or transactions:

Party	Relationship	Nature of transaction
Southend-on-Sea Borough Council	Trustee	Donations to cover operating deficits and to enable the capital value of property to be maintained (2024: £184,769, 2023: £586,320). Transfer of bank interest generated in respect of funds deposited with the council (2024: £293,009, 2023: £70,386). Transfer of proportion of Fusion contract income attributable to Youth Commemoration Ground (2024: £180,261, 2023: £496,481).

We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that:
So far as each Trustee is aware, there is no relevant audit information that you as auditors are unaware of; and
Each Trustee has taken all the steps that they ought to have taken as trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information.
We confirm that we have reviewed the UK Sanctions list and confirm that to our knowledge the charity has not had any transactions with any entity connected to those listed. We confirm we have complied with the requirements of the UK sanctions regime throughout the financial year and subsequently.
(https://www.gov.uk/government/publications/the-uk-sanctions-list).

We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and expertise (and, where appropriate of

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APPENDIX I LETTER OF REPRESENTATION

supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the Trustees during the course of the audit.

Yours faithfully J Chesterton J Chesterton (Feb 10, 2025 18:53 GMT)……………………………………………………………………………Trustee ……………………………………….................................................Date Feb 10, 2025

Signed on behalf of the board of Trustees

Audit Findings Report | Youth Commemoration Ground

120 YCG Audit Findings Report

Final Audit Report

2025-02-10

Created: 2025-02-10 By: Elizabeth Anslow (elizabethanslow@southend.gov.uk) Status: Signed Transaction ID: CBJCHBCAABAAoz0JtbyLDwDdIdQXNulK9vUNgEeJ2osq

"120 YCG Audit Findings Report" History

Document created by Elizabeth Anslow (elizabethanslow@southend.gov.uk) 2025-02-10 - 3:27:48 PM GMT

Document emailed to joechesterton@southend.gov.uk for signature

2025-02-10 - 3:33:07 PM GMT

Email viewed by joechesterton@southend.gov.uk

2025-02-10 - 6:53:15 PM GMT

Signer joechesterton@southend.gov.uk entered name at signing as J Chesterton 2025-02-10 - 6:53:40 PM GMT

Document e-signed by J Chesterton (joechesterton@southend.gov.uk) Signature Date: 2025-02-10 - 6:53:42 PM GMT - Time Source: server

Agreement completed.

2025-02-10 - 6:53:42 PM GMT

CONTENTS

1. INTRODUCTION AND COVERAGE

Purpose of this Report

Limitations

Responsibilities

2. INDEPENDENCE

3. THE AUDIT PROCESS

SCOPE

AUDIT APPROACH

MATERIALITY

3. THE AUDIT PROCESS

AUDIT MISSTATEMENTS

RISK OF FRAUD AND ERROR IN THE FINANCIAL STATEMENTS

LETTER OF REPRESENTATION

4. QUALITATIVE ASPECTS OF ACCOUNTING PRACTICES AND FINANCIAL REPORTING

ACCOUNTING POLICIES

RELATED PARTY TRANSACTIONS

ACCOUNTING ESTIMATES

GOING CONCERN

5. AUDIT AND ACCOUNTING ISSUES IDENTIFIED DURING THE AUDIT

5.1 UPDATE ON PRIOR YEAR FINDINGS

1. Board meeting minutes

5.2 CURRENT YEAR FINDINGS

1. Land registry

6. AUDIT MISSTATEMENTS

APPENDIX I LETTER OF REPRESENTATION

APPENDIX I LETTER OF REPRESENTATION

APPENDIX I LETTER OF REPRESENTATION

APPENDIX I LETTER OF REPRESENTATION

120 YCG Audit Findings Report

"120 YCG Audit Findings Report" History

Agreement completed.