YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 31" MARCH 2022 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Contents Trustees Annual Report Independent Auditors Report to the Members ofyouth Commemoration Ground statement of Financial ActlvStles li Balance Sheet 12 Notes to the accounts 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Trustees Annual Report The Trustee 15 pleased to present their report and accounts for the year ended 31 March 2022. The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing docu ment, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP IFRS102). Objectlves and attivitles The provision and maintenance of a recreation ground for the benefit of chlldren and young person5 who have not reached the age of 25 years and are resident in the city of Southend-on-sea. The trust currently provides 5POrts and leisure facilities for all sections of the community, together with fulfilling its original role of providlng sporting and recreation facilities for the young people within the city. The Youth Commemoration Ground contains five football pitches, a cricket square, and a modern changing pavilion. Southend Leisure and Tennis Centre ISLTCI opened to the public in late March 1996 and in 2010 benefitted from the addition of a swimming and diving pool. The range of facilities now available are summarised below. 150 Station Fitness Suite 25m Swimmlng Pool World Class Diving Pool with IOM diving board Teaching Pool 8 x Court Sports Hall 2 x Court Sports H311 Dry Dive Gyrn 4 x Indoor Tennis Court5 4 x Outdoor Tennis Courts AthletlC5 Track Creche/Nursery Café Vlta Function Room Health Suite Disabled Changing Facilities Activitie5 available Include aerobics, martial arts, indoor and outdoor tennis, badminton, volleyball, five a side football, indoor cricket nets, basketball, netball. gymnastics, trampolining, table tennis, aromatherapy, reflexology, physiotherapy, and beauty treatments. The centre has also become a venue for high profile regional and national events as well as hosting regular craft and antique fairs. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 The Youth Commemoration Ground is administered and maintained for the objects set out in its governing document by the City Council, which meets any deficit incurred each year on operating the facility. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trusvs charitable purposes for the Public Benefit and the Charity Comrnissions, guidance thereon. The Youth Commemoration Ground has remained available for all members of the public to benefit from and use freely for the purposes of recreation and pleasure throughout the period. Achlevements and perFormance The Youth Commemoration Ground is currently maintained to allow the purpose5 in its Governing document set out below to take place during the financial year 2021-22. The Youth Commemoration Ground is maintained by the Council's Amenity Services Organisation {ASO) Fusion Lifestyle operate Southend Leisure and Tennis Centre ISLTCI as part of a contract covering all leisure centres under the control of the city council. The contract generates an income which 15 paid to the Council rnonthly. The proportion of the income which is related to SLTC is received by the Trust. In recognition of the difficult environment in which leisure companies contlnued to operate Southend City Council took the decision to waive the management fee payable by Fusion Lifestyle for the period April 2021 to March 2022, as they had done in the previous financial year. This has had no impact on the Trusts financial position as the operating deficit, which would normally be reduced by the management fee income, is funded in full by a donation from the Southend City Council General Fund. th With the withdrawal of restrictions on outdoor sports facilities on 29 March 2021 as part of Step l of the Government's roadrnap for lifting lockdown the Trust was able to generate facilities hire incorne of £58 12021.. £01. The Youth Comrnemoratlon Ground's field remained open for all members of the publicto make use of for exercise. The Trustee considers that the performance of the charity during the year was satisfactory. Flnancial review The cost of maintaining the sports ground exceeded the net income from trading activities and the operating deficit of £182,62812021 £280,078) has been funded from the Southend-on-sea City Council General Fund. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Reserve5 Policy The trust does not need to hold reserves as any deficit which arises on the operation of the trust, should the trust have no funds to meet it, is funded by Southend-on-5ea City Council, which is sole trustee of the trust. A recoupment fund has been set up to ensure funds are available to replace the Leisure and Tennis Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life. Going concern The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charitvs abllity to continue as a going concern. Strurturei governance. and management Governlng documents The Trusvs Goveming document is in the form of a Scheme made by the Charity Commi55ioners on 14 August 1974. Trustee recruitment und training Southend-on-sea City Council elected members are corporate Trustees. Therefore. Councillors once elected become a corporate Trustee of the Trust. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Risk Assessment The city council. when carryinE Out risk assessments for its own activities, include5 Within the assessment the activitie5 of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place 5trategie5 to cover other contingencies. Background The Youth Commemoration Ground derlves from a deed ofTrust dated 1st March 1954 made between Edward Cecil Jones and the Corporation of the County Borough of Southend-on-sea. Mrjones donated the sum of £6,000 to the Corporation upon trust to purthase what was then known as the British Legion Memorial Ground. Mr Jones, purpose was "to establish a permanent memorial to all those in the County Borough of 5outhend-on-Sea who being of the age of young people served their King. Queen and Country in the 1939-45 world war and in subsequent war5 and military actions, by presenting to the County Borough this ground to be laid out as a recreation or sports ground for the use and beneflt of young people resident within the County Borough of the ages of 15-20 both inclusive such memorial to be called the'youth Commemoration Ground. The money donated by Mr Jones was solely for the purpose of purchasing the ground and the incidental legal and other costs, any balance remaining was to be returned to him. Consequently, there was no endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of the fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council has a similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972. The original Trust Deed was replaced by a scheme made by the Charity Commissioners on 14th August 1974. Amongst other things, the scheme changed the object of the charity to the provision and maintenance of a recreatiok) ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the city of Southend-on-sea. In 1993 the permission of the Charity Commissioners was obtained to sell the then current Youth Commemoration Ground in conjunction with Higg5 and Hill Developments and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being used to Construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Cornmemoration Ground had Its first football game in 1997. With the expenditure on the construction of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding any income due to the trust, the City Council funds any deficits which arise. With the City Council acting as charity trustee for the trust, it was agreed with H.M. Customs and Excise that for Value Added Tax purposes all income and expenditure of the trust could be considered income and expenditure of the City Council. Therefore, no separate VAT re81Stration is required for the trust. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Reference and admin5stratlve detalls Trustees Southend-on-sea City Council Secretory/Treasurer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex SS2 6EP StututoryAuditor5 TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Statement of Truslees, Respon51bilitles The Trustees are responsible for preparing accounts which give a true and fair view of the state of affalrs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period. In preparing those accounts, the Trustees are required to: Select suitable and applicable accounting policies and then apply thern consistently Make judgement and estimate5 that are reasonable and prudent Prepare the financial statements on a going concern basis unless it Is inappropriate to presume that the organisation will continue in business The Trustee5 are also responsible for keeping proper accounting records which disclose with reasonable accurary at any time the financial position of the Charity and enable it to ensure that the financial statement5 comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity's assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trust's financial results are 35 per the annexed accounts. By order of the Trustees Signed èe Jchesterton (Mar 11, 2024 12:46 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date Marll, 2024 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Independent Auditors Report to the Members of Youth Commemoration Ground We have audited the financial statements of Youth Commemoration Ground forthe yearended 31 March 2022. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financiol Reporting Stand(Jrd opplicable Nn the UK and Republic of Irelond (United Kingdom Generally Accepted Accounting Practice). In our oplnion the financial statement5: give a true and fair view of the state of the charity's affairs as at 31 March 2022 and of its incoming resources and application of resources, including it5 income and expendlture, for the year then ended- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the requlrements of the Charities Act 2011. Basi5 for oplnion We conducted our audit in accord2n¢e with International Stsndards on Auditlng IUKI IISAS IUKII and applicable law. Our responsibilitie5 under those standards are further described in the Auditor's responsibilltles for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRUS Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtalned is sufficient and appropriate to provide a basis for our opinion. Conclusions relatinE to going concern In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity'5 ability to continue as a going concern for a period of at least twelve months from when the financial statement5 are authorised for issue. Our responslbilities and the responsibilities of the Trustee's with respect to going concern are described in the relevant sectlons of this report. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Other inf0m￿tIon The trustees are responsible for the other information. The other information comprises the information included in the trustees, annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and. except to the extent otherwise explicitly stated in our report, we do not expres5 any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and. in doing 50, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencie5 or apparent material mi55tatements, we are required to determine whether there is a material mi55tatement in the financial statement5 or a rnaterial misstatement of the other inforrnation. If, based on the work we have performed. we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothlng to report in this regard. Matters on which we are required to report by exception In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit. we have not identified material misstatements in the trustees, report. We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires US to report to you if, in our opinion-. adequate accounting record5 have not been kept, or returns adequate for our audit have not been received from branches not visited by us- or the financial statements are not in agreement with the accounting records and returns- or rtain disclosures of trustees. remuneration specified by law are not made,. or we have not received all the information and explanations we require for our audit. Responsibilltie5 of trustees As explained more fully in the trustee5' responsibilitles statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. and for such internal control a5 the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statement5. the trustees are responsible for assessing the charity's ability to continue as a golng concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustee5 either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do 50. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Audltorfs responsibllities for the audit of the financlal Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from rnaterial misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opSnion. Reasonable assurance is a high level of assLtrance, but is not a guarantee that an audit conducted in accordance with ISA5 (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below. Extent to whlch the audit was considered capable of detecting irregularitles, including fraud The objectives of our audit, in respect to fraud, are.. to identify and assess the ri5k5 of material misstatement of the financial Statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate re5ponse5; and to respond appropriately to fraud or suspected f raud identified during the audit. However, the primary responsibillty for the prevention and detection of fraud rests with both those charged with governance of the entity and Its management. Our approach was as follows: We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial Statements from our general sector experience, and through discussion with the trustees and other management las required by auditing standards), and di5CU55ed with the trustees and other management the policies and procedures regarding compliance with laws and regulations (see below),. We identified the following areas as those most likely to have such an effect: health and safety, General Data Protection Regulation IGDPRI. fraud. bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these law5 and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter. We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework IFRS 102 and the Charities Act 20111 and the relevant tax compliance regulations in the UK: We considered the nature of the charitys operations, the control environment and financial performance. We communicated identSfied law5 and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit- We considered the procedure5 and controls that the group has established to address risks identified, or that otherwise prevent, deter and detect fraud,. and how senior management monitors those programmes and controls. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included.. testing rnanual journals- reviewing the financial statement disclosures and testing to supporting documentation. performing analytical procedures. and enquirlng of management, and were designed to provide reasonable assurance that the financial statements were free from fraud or error. Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed non- compliance with laws and regulation5 (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. The risk is also greater regarding irregularities occurring due to fraud rather than error. as fraud involves intentional concealment, forgery, collusion, omission or rnisrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations. A further description of our responsibilitie5 for the audit of the financial statements is located on the Financial Reporting Council's website at.. https=/lwww.frc.org.uk/Our-Work/Audit/Audit-and- as5urance/Standards-and-guidance/Standards-and-guidance-for-auditor5/Auditors-responsibilities-for- audit/Description-of-auditor5-responsibilities-for-audit.aspx. This description forrns part of our auditorfs report. Use ol our report This report is made solely to the charity's members, as a body. Our audit work has been undertaken so that we might State to the charitV'5 members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity'5 members as a body, for our audit work, for this report, or for the opinions we have formed. ,4ro Mark Cummins FCCA (Senior Statutory For and on behalfof TC Group Statutory Auditors Office.. Steyning, West Sussex Date.. uditor) 11 e•74 io YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 Statement of Financial Activities 2021122 Unrestricted Funds 2021122 2021122 2021122 Total Funds 2020121 Total Funds Restricted Endowment Funds Funds Income from Donation5 Investments Charitable Activitles 182,628 103,750 5.046 286,378 5.046 58 383,828 13,830 58 Total Income 182,686 108,796 291,482 397,658 Resources Expended Charitable activitie5 182.686 275,349 458,035 555,427 Total Expenditure 182,686 275,349 458.035 555,427 Revaluation Net income/lexpenditurel 108,796 {275,3491 166,553 1157,7691 Reconciliation of Funds Total funds brought forward 5,887,150 3,407,257 5.423,584 14.717,991 14,875,760 Total funds carrled forward 5,887,150 3,516,053 5.148,235 14,551,438 14,717.991 All income and gains for the year are reCogni￿d on the statement of financial actlvitles. All the Charity's activities are classified as continuing. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Balance Sheet 2021122 Total Funds 2020/21 Total Funds Note Fixed Assets Tangible Assets 11,035,385 11.310,734 Total Fixed Assets 11,035.385 11,310.734 Curient As5et5 Cash at bank and in hand 3,519,278 3,410,407 Total Current Assets 3,519.278 3,410,407 Llabilitles Creditor5- Amounts falling due within one year 13,2251 {3,1501 Net current assets 3.516,053 3,407.257 Total a55ets less current liabilities 14,551,438 14.717.991 The funds of the charity Endowment funds Restricted income funds Revaluation reserve 5,148,235 3,516,053 5,887.150 5,423,584 3,407,257 5.887,150 io Total charity funds 14,551,438 14,717.991 Approved by the Trustee and signed on its behalf by an authorised signatory. Slgned om Jchesterton Imar 11, 2024 12:46 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date Mar 11, 2024 12 YOUTH COMMEMORATION GROUND Charity Reglstration No 301401 Year Ended 31" March 2022 Notes to the accounts Note i Legal Status Youth Commemoration Ground is an unincorporated charity registered in England and Wales Icharity number 3014011. Note 2 Accountin8 Pollcies Basls of preparution The accounts have been prepared in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective l January 2015} - ICharitie5 SORP IFRS 10211, and the Charities Act 2011. Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilitie5 are initially recoEnised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notelsl. There are no material uncertainties about the charitls ability to continue as a going concern given the continued support of Southend-on-sea City Council. Cash Flowstatement In accordance with the Charities SORP IFRS 1021 the charity 15 claimlng exemption from the requirement to prepare a cash flow statement on account of it being a small charity. Income Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Charitable activities- represent incorne from the operator and are recognised when receivable. Investment income is accounted for when receivable. Expenditure Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable bv Southend-on-sea City Council in accordance with VAT Notice 749 para 7.5. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for it5 beneficiaries. Tan9iblefixed asset5 and depreclatlon Tangible fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreclated over 60 years on a straight-line basis. Plant and machinery is depreciated on a straight-line basis at varlous rates. 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Cash ot bank ond In hand Cash at bank and in hand includes cash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the Clty Council's account, and its cash balances are held within the City Council's general bank account. Creditors ondprovlslons Creditor5 and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Critlcol accounting estimates ond judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estlmates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate Is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. Note 3 Income from Oonations Donations of E182,62812021 £280,078) were received from Southend-on-sea City Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. The donation of £103,75012021 £103,750) to the restricted funds 15 an annual payment by Southend-on- Sea City Council to the Trust, as agreed with the Charity Commlssion to enable the capital value of the property to be malntained within the Trust funds. Note 4 Investment Income Tho investment income of £5,04612021 £13,830) relates to the interest received in respect of the cash deposited with Southend-on-sea City Council. 14 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Note 5 Inwme from Charitable Actlvities The proportion of income from the new contrart with Fusion Lifestyle which relates to SLTC, and Youth Commemoration Ground is received monthly, in addition to l¢)0% of the income from the football pitch hlre. 2022 2021 Youth Commemoration Ground Football SLTC Fees & Charges 58 58 Note 6 Cost of Charltsble Activitles Youth Comm. Ground SLTC Total 2022 Total 2021 Employees Building/Ground Maintenance Utilities Supplies & Services Transport Insurance Governanre Fees Depreciation Administration 22.052 115,959 1,899 5.066 13.317 35.369 34,370 115,959 218,404 1,899 429 5.066 3,608 34 136 19.281 18,240 3,225 3.150 275.349 275,349 1,853 1,741 458,035 555,427 34 19.281 3,225 275,349 1.853 18,429 439,606 The support costs incurred are the administration services provided by Southend-on-sea City Council and governance costs. Total support costs for the year were £5,07812021 £4,8911. Governance costs comprise solely of fees paid to the auditors. During the year £3,22512021 £3,150) was paid to the auditors in respect of audit services. Employee costs relate to employees of the Council. No staff are remunerated over £60,000 in the year. The charity is managed by Southend-on-sea City Council and doesn't have any key management personnel. 15 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31" March 2022 Note 7 Fixed Assets Freehold Land & Buildlngs Plant & Machinery Total Asset C05t. valuation, or revalued amount Balance brought forward @ 01/04121 Transfers Balance carrled fonvard @ 31103122 9,924,633 1,957,821 11,882,454 9,924,633 1,957,821 11,882.454 Accumulated depreciation and Impairment reviews Balance brought forward @ 01104121 Transfers Charge for the year Balance carried forward @ 31103122 359,019 212.701 571,720 172,898 531,917 102,451 315,152 275,349 847.069 Net Book Value Brought fonmard @ 01104121 Carried forward @ 31103122 9,565,614 9.392.716 1,745,120 11.310,734 1.642,669 11,035,385 Note 8 Creditors Amounts falling due within one year. 2022 2021 Other Creditors 3,225 3,150 Note 9 Endowment Fund The endowment fund ar05e from the donation ofthe original Youth Commemoration Ground by Mrjones. Following the sale of the original land in 1993 the sale proceed5 were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund. Note 10 Restrirted Fund The restricted fund is comprised of the annual payments from Southend-on-sea City Council and interest on cash balances. 16 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31" March 2022 Note 11 Related Party Transactions During the year the trustee {Southend-on-Sea City Council) donated £286,37812021: £383,828) to the Trust in respert of the funding required to cover the operational deficit for the year and its annual payrnent to the restricted fund. Southend-on-sea City Council collected a further £5,046 {2021-. £13,830) on behalf of the Trust in respect of investment income and income generated f rom facilitie5 hire. The Trust paid the Council £179,461 in respett of operating costs for the year12021.' £276,928}. Note 12 Trustee remuneratlon No trustee was paid in respert of their services as a trustee in 2021 or 2022 and no expenditure was reimbursed. Note 13 Comparative Funds 2020121 2020/21 2020121 Unrestricted Restricted Endowment Funds 2020121 Total Funds Funds Funds Income From Donations Investments Charitable activitie5 280,078 103,750 13,830 383,828 13,830 Total Income 280,078 117,580 397,658 Expenditure on Charitable activities 280,078 275,349 555,427 Total expenditure 280,078 275,349 555,427 Net incomelexpenditure and movement in fund5 117,580 {275,3491 1157,7691 17 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Note 14 Net Assets Between Funds Year Ending 31" Morch 2022 Unrestrlcted Restrlrted Endowment Total Fixed Assets 5,887,150 3.225 (3.225 5,887,150 5.148,235 11,035,385 3,519,278 {3,225} 14,551,438 Current Assets 3,516,053 Current Liabllitles Total 3,516.053 5.148,235 Year Ending 315t March 2021 Unrestricted Restricted Endowment Total Fixed Asset5 Current Assets Current Liabilitie5 Total 5,887,150 3,150 13.150) 5.887,150 5.423,584 11,310,734 3,410.407 {3,1501 14,717,991 3,407,257 3,407,257 5,423.584 Note 15 Taxalion As a charity, the trust is exempt from tax on their income and gains to the extent that they do not constitute trading and are applied to the organisation's charitable objectives. 18 ## **Document Activity Report** ## **Document Sent** Mon, 11 Mar 2024 16:21:20 GMT ## **Document Activity History** Document history shows most recent activity first ## **Date** ## **Activity** You can verify that this is a genuine Portal document by uploading it to the following secure web page: **http://tcgroup.accountantspace.co.uk/messages/VerifyDocument** YOUTH COMMEMORATION GROUND Charity Registration No 301401 ANNUAL REPORT & ACCOUNTS YEAR ENDED 31" MARCH 2022 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Contents Trustees Annual Report Independent Auditors Report to the Members ofyouth Commemoration Ground statement of Financial ActlvStles li Balance Sheet 12 Notes to the accounts 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Trustees Annual Report The Trustee 15 pleased to present their report and accounts for the year ended 31 March 2022. The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing docu ment, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP IFRS102). Objectlves and attivitles The provision and maintenance of a recreation ground for the benefit of chlldren and young person5 who have not reached the age of 25 years and are resident in the city of Southend-on-sea. The trust currently provides 5POrts and leisure facilities for all sections of the community, together with fulfilling its original role of providlng sporting and recreation facilities for the young people within the city. The Youth Commemoration Ground contains five football pitches, a cricket square, and a modern changing pavilion. Southend Leisure and Tennis Centre ISLTCI opened to the public in late March 1996 and in 2010 benefitted from the addition of a swimming and diving pool. The range of facilities now available are summarised below. 150 Station Fitness Suite 25m Swimmlng Pool World Class Diving Pool with IOM diving board Teaching Pool 8 x Court Sports Hall 2 x Court Sports H311 Dry Dive Gyrn 4 x Indoor Tennis Court5 4 x Outdoor Tennis Courts AthletlC5 Track Creche/Nursery Café Vlta Function Room Health Suite Disabled Changing Facilities Activitie5 available Include aerobics, martial arts, indoor and outdoor tennis, badminton, volleyball, five a side football, indoor cricket nets, basketball, netball. gymnastics, trampolining, table tennis, aromatherapy, reflexology, physiotherapy, and beauty treatments. The centre has also become a venue for high profile regional and national events as well as hosting regular craft and antique fairs. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 The Youth Commemoration Ground is administered and maintained for the objects set out in its governing document by the City Council, which meets any deficit incurred each year on operating the facility. The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust. In addition, they have due regard to their legal duty to carry out the Trusvs charitable purposes for the Public Benefit and the Charity Comrnissions, guidance thereon. The Youth Commemoration Ground has remained available for all members of the public to benefit from and use freely for the purposes of recreation and pleasure throughout the period. Achlevements and perFormance The Youth Commemoration Ground is currently maintained to allow the purpose5 in its Governing document set out below to take place during the financial year 2021-22. The Youth Commemoration Ground is maintained by the Council's Amenity Services Organisation {ASO) Fusion Lifestyle operate Southend Leisure and Tennis Centre ISLTCI as part of a contract covering all leisure centres under the control of the city council. The contract generates an income which 15 paid to the Council rnonthly. The proportion of the income which is related to SLTC is received by the Trust. In recognition of the difficult environment in which leisure companies contlnued to operate Southend City Council took the decision to waive the management fee payable by Fusion Lifestyle for the period April 2021 to March 2022, as they had done in the previous financial year. This has had no impact on the Trusts financial position as the operating deficit, which would normally be reduced by the management fee income, is funded in full by a donation from the Southend City Council General Fund. th With the withdrawal of restrictions on outdoor sports facilities on 29 March 2021 as part of Step l of the Government's roadrnap for lifting lockdown the Trust was able to generate facilities hire incorne of £58 12021.. £01. The Youth Comrnemoratlon Ground's field remained open for all members of the publicto make use of for exercise. The Trustee considers that the performance of the charity during the year was satisfactory. Flnancial review The cost of maintaining the sports ground exceeded the net income from trading activities and the operating deficit of £182,62812021 £280,078) has been funded from the Southend-on-sea City Council General Fund. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Reserve5 Policy The trust does not need to hold reserves as any deficit which arises on the operation of the trust, should the trust have no funds to meet it, is funded by Southend-on-5ea City Council, which is sole trustee of the trust. A recoupment fund has been set up to ensure funds are available to replace the Leisure and Tennis Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life. Going concern The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charitvs abllity to continue as a going concern. Strurturei governance. and management Governlng documents The Trusvs Goveming document is in the form of a Scheme made by the Charity Commi55ioners on 14 August 1974. Trustee recruitment und training Southend-on-sea City Council elected members are corporate Trustees. Therefore. Councillors once elected become a corporate Trustee of the Trust. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Risk Assessment The city council. when carryinE Out risk assessments for its own activities, include5 Within the assessment the activitie5 of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place 5trategie5 to cover other contingencies. Background The Youth Commemoration Ground derlves from a deed ofTrust dated 1st March 1954 made between Edward Cecil Jones and the Corporation of the County Borough of Southend-on-sea. Mrjones donated the sum of £6,000 to the Corporation upon trust to purthase what was then known as the British Legion Memorial Ground. Mr Jones, purpose was "to establish a permanent memorial to all those in the County Borough of 5outhend-on-Sea who being of the age of young people served their King. Queen and Country in the 1939-45 world war and in subsequent war5 and military actions, by presenting to the County Borough this ground to be laid out as a recreation or sports ground for the use and beneflt of young people resident within the County Borough of the ages of 15-20 both inclusive such memorial to be called the'youth Commemoration Ground. The money donated by Mr Jones was solely for the purpose of purchasing the ground and the incidental legal and other costs, any balance remaining was to be returned to him. Consequently, there was no endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of the fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council has a similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972. The original Trust Deed was replaced by a scheme made by the Charity Commissioners on 14th August 1974. Amongst other things, the scheme changed the object of the charity to the provision and maintenance of a recreatiok) ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the city of Southend-on-sea. In 1993 the permission of the Charity Commissioners was obtained to sell the then current Youth Commemoration Ground in conjunction with Higg5 and Hill Developments and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being used to Construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Cornmemoration Ground had Its first football game in 1997. With the expenditure on the construction of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding any income due to the trust, the City Council funds any deficits which arise. With the City Council acting as charity trustee for the trust, it was agreed with H.M. Customs and Excise that for Value Added Tax purposes all income and expenditure of the trust could be considered income and expenditure of the City Council. Therefore, no separate VAT re81Stration is required for the trust. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Reference and admin5stratlve detalls Trustees Southend-on-sea City Council Secretory/Treasurer to the Trust Southend-on-sea City Council Address Civic Centre Victoria Avenue Southend-on-sea Essex SS2 6EP StututoryAuditor5 TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Statement of Truslees, Respon51bilitles The Trustees are responsible for preparing accounts which give a true and fair view of the state of affalrs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period. In preparing those accounts, the Trustees are required to: Select suitable and applicable accounting policies and then apply thern consistently Make judgement and estimate5 that are reasonable and prudent Prepare the financial statements on a going concern basis unless it Is inappropriate to presume that the organisation will continue in business The Trustee5 are also responsible for keeping proper accounting records which disclose with reasonable accurary at any time the financial position of the Charity and enable it to ensure that the financial statement5 comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity's assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Results The Trust's financial results are 35 per the annexed accounts. By order of the Trustees Signed èe Jchesterton (Mar 11, 2024 12:46 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date Marll, 2024 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Independent Auditors Report to the Members of Youth Commemoration Ground We have audited the financial statements of Youth Commemoration Ground forthe yearended 31 March 2022. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financiol Reporting Stand(Jrd opplicable Nn the UK and Republic of Irelond (United Kingdom Generally Accepted Accounting Practice). In our oplnion the financial statement5: give a true and fair view of the state of the charity's affairs as at 31 March 2022 and of its incoming resources and application of resources, including it5 income and expendlture, for the year then ended- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the requlrements of the Charities Act 2011. Basi5 for oplnion We conducted our audit in accord2n¢e with International Stsndards on Auditlng IUKI IISAS IUKII and applicable law. Our responsibilitie5 under those standards are further described in the Auditor's responsibilltles for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRUS Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtalned is sufficient and appropriate to provide a basis for our opinion. Conclusions relatinE to going concern In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity'5 ability to continue as a going concern for a period of at least twelve months from when the financial statement5 are authorised for issue. Our responslbilities and the responsibilities of the Trustee's with respect to going concern are described in the relevant sectlons of this report. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Other inf0m￿tIon The trustees are responsible for the other information. The other information comprises the information included in the trustees, annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and. except to the extent otherwise explicitly stated in our report, we do not expres5 any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and. in doing 50, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencie5 or apparent material mi55tatements, we are required to determine whether there is a material mi55tatement in the financial statement5 or a rnaterial misstatement of the other inforrnation. If, based on the work we have performed. we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothlng to report in this regard. Matters on which we are required to report by exception In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit. we have not identified material misstatements in the trustees, report. We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires US to report to you if, in our opinion-. adequate accounting record5 have not been kept, or returns adequate for our audit have not been received from branches not visited by us- or the financial statements are not in agreement with the accounting records and returns- or rtain disclosures of trustees. remuneration specified by law are not made,. or we have not received all the information and explanations we require for our audit. Responsibilltie5 of trustees As explained more fully in the trustee5' responsibilitles statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. and for such internal control a5 the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statement5. the trustees are responsible for assessing the charity's ability to continue as a golng concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustee5 either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do 50. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Audltorfs responsibllities for the audit of the financlal Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from rnaterial misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opSnion. Reasonable assurance is a high level of assLtrance, but is not a guarantee that an audit conducted in accordance with ISA5 (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are instances of non-compliance with laws and regulations. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below. Extent to whlch the audit was considered capable of detecting irregularitles, including fraud The objectives of our audit, in respect to fraud, are.. to identify and assess the ri5k5 of material misstatement of the financial Statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate re5ponse5; and to respond appropriately to fraud or suspected f raud identified during the audit. However, the primary responsibillty for the prevention and detection of fraud rests with both those charged with governance of the entity and Its management. Our approach was as follows: We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial Statements from our general sector experience, and through discussion with the trustees and other management las required by auditing standards), and di5CU55ed with the trustees and other management the policies and procedures regarding compliance with laws and regulations (see below),. We identified the following areas as those most likely to have such an effect: health and safety, General Data Protection Regulation IGDPRI. fraud. bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these law5 and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter. We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework IFRS 102 and the Charities Act 20111 and the relevant tax compliance regulations in the UK: We considered the nature of the charitys operations, the control environment and financial performance. We communicated identSfied law5 and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit- We considered the procedure5 and controls that the group has established to address risks identified, or that otherwise prevent, deter and detect fraud,. and how senior management monitors those programmes and controls. YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included.. testing rnanual journals- reviewing the financial statement disclosures and testing to supporting documentation. performing analytical procedures. and enquirlng of management, and were designed to provide reasonable assurance that the financial statements were free from fraud or error. Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed non- compliance with laws and regulation5 (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. The risk is also greater regarding irregularities occurring due to fraud rather than error. as fraud involves intentional concealment, forgery, collusion, omission or rnisrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations. A further description of our responsibilitie5 for the audit of the financial statements is located on the Financial Reporting Council's website at.. https=/lwww.frc.org.uk/Our-Work/Audit/Audit-and- as5urance/Standards-and-guidance/Standards-and-guidance-for-auditor5/Auditors-responsibilities-for- audit/Description-of-auditor5-responsibilities-for-audit.aspx. This description forrns part of our auditorfs report. Use ol our report This report is made solely to the charity's members, as a body. Our audit work has been undertaken so that we might State to the charitV'5 members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity'5 members as a body, for our audit work, for this report, or for the opinions we have formed. ,4ro Mark Cummins FCCA (Senior Statutory For and on behalfof TC Group Statutory Auditors Office.. Steyning, West Sussex Date.. uditor) 11 e•74 io YOUTH COMMEMORATION GROUND Charity Registration No 301401 st Year Ended 31 March 2022 Statement of Financial Activities 2021122 Unrestricted Funds 2021122 2021122 2021122 Total Funds 2020121 Total Funds Restricted Endowment Funds Funds Income from Donation5 Investments Charitable Activitles 182,628 103,750 5.046 286,378 5.046 58 383,828 13,830 58 Total Income 182,686 108,796 291,482 397,658 Resources Expended Charitable activitie5 182.686 275,349 458,035 555,427 Total Expenditure 182,686 275,349 458.035 555,427 Revaluation Net income/lexpenditurel 108,796 {275,3491 166,553 1157,7691 Reconciliation of Funds Total funds brought forward 5,887,150 3,407,257 5.423,584 14.717,991 14,875,760 Total funds carrled forward 5,887,150 3,516,053 5.148,235 14,551,438 14,717.991 All income and gains for the year are reCogni￿d on the statement of financial actlvitles. All the Charity's activities are classified as continuing. YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31. March 2022 Balance Sheet 2021122 Total Funds 2020/21 Total Funds Note Fixed Assets Tangible Assets 11,035,385 11.310,734 Total Fixed Assets 11,035.385 11,310.734 Curient As5et5 Cash at bank and in hand 3,519,278 3,410,407 Total Current Assets 3,519.278 3,410,407 Llabilitles Creditor5- Amounts falling due within one year 13,2251 {3,1501 Net current assets 3.516,053 3,407.257 Total a55ets less current liabilities 14,551,438 14.717.991 The funds of the charity Endowment funds Restricted income funds Revaluation reserve 5,148,235 3,516,053 5,887.150 5,423,584 3,407,257 5.887,150 io Total charity funds 14,551,438 14,717.991 Approved by the Trustee and signed on its behalf by an authorised signatory. Slgned om Jchesterton Imar 11, 2024 12:46 GMT) Joe Chesterton, Executive Director (Finance & Resources) Date Mar 11, 2024 12 YOUTH COMMEMORATION GROUND Charity Reglstration No 301401 Year Ended 31" March 2022 Notes to the accounts Note i Legal Status Youth Commemoration Ground is an unincorporated charity registered in England and Wales Icharity number 3014011. Note 2 Accountin8 Pollcies Basls of preparution The accounts have been prepared in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (effective l January 2015} - ICharitie5 SORP IFRS 10211, and the Charities Act 2011. Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilitie5 are initially recoEnised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notelsl. There are no material uncertainties about the charitls ability to continue as a going concern given the continued support of Southend-on-sea City Council. Cash Flowstatement In accordance with the Charities SORP IFRS 1021 the charity 15 claimlng exemption from the requirement to prepare a cash flow statement on account of it being a small charity. Income Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement. Charitable activities- represent incorne from the operator and are recognised when receivable. Investment income is accounted for when receivable. Expenditure Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable bv Southend-on-sea City Council in accordance with VAT Notice 749 para 7.5. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for it5 beneficiaries. Tan9iblefixed asset5 and depreclatlon Tangible fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreclated over 60 years on a straight-line basis. Plant and machinery is depreciated on a straight-line basis at varlous rates. 13 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Cash ot bank ond In hand Cash at bank and in hand includes cash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the Clty Council's account, and its cash balances are held within the City Council's general bank account. Creditors ondprovlslons Creditor5 and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Critlcol accounting estimates ond judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estlmates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate Is revised. The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements. Note 3 Income from Oonations Donations of E182,62812021 £280,078) were received from Southend-on-sea City Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. The donation of £103,75012021 £103,750) to the restricted funds 15 an annual payment by Southend-on- Sea City Council to the Trust, as agreed with the Charity Commlssion to enable the capital value of the property to be malntained within the Trust funds. Note 4 Investment Income Tho investment income of £5,04612021 £13,830) relates to the interest received in respect of the cash deposited with Southend-on-sea City Council. 14 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Note 5 Inwme from Charitable Actlvities The proportion of income from the new contrart with Fusion Lifestyle which relates to SLTC, and Youth Commemoration Ground is received monthly, in addition to l¢)0% of the income from the football pitch hlre. 2022 2021 Youth Commemoration Ground Football SLTC Fees & Charges 58 58 Note 6 Cost of Charltsble Activitles Youth Comm. Ground SLTC Total 2022 Total 2021 Employees Building/Ground Maintenance Utilities Supplies & Services Transport Insurance Governanre Fees Depreciation Administration 22.052 115,959 1,899 5.066 13.317 35.369 34,370 115,959 218,404 1,899 429 5.066 3,608 34 136 19.281 18,240 3,225 3.150 275.349 275,349 1,853 1,741 458,035 555,427 34 19.281 3,225 275,349 1.853 18,429 439,606 The support costs incurred are the administration services provided by Southend-on-sea City Council and governance costs. Total support costs for the year were £5,07812021 £4,8911. Governance costs comprise solely of fees paid to the auditors. During the year £3,22512021 £3,150) was paid to the auditors in respect of audit services. Employee costs relate to employees of the Council. No staff are remunerated over £60,000 in the year. The charity is managed by Southend-on-sea City Council and doesn't have any key management personnel. 15 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31" March 2022 Note 7 Fixed Assets Freehold Land & Buildlngs Plant & Machinery Total Asset C05t. valuation, or revalued amount Balance brought forward @ 01/04121 Transfers Balance carrled fonvard @ 31103122 9,924,633 1,957,821 11,882,454 9,924,633 1,957,821 11,882.454 Accumulated depreciation and Impairment reviews Balance brought forward @ 01104121 Transfers Charge for the year Balance carried forward @ 31103122 359,019 212.701 571,720 172,898 531,917 102,451 315,152 275,349 847.069 Net Book Value Brought fonmard @ 01104121 Carried forward @ 31103122 9,565,614 9.392.716 1,745,120 11.310,734 1.642,669 11,035,385 Note 8 Creditors Amounts falling due within one year. 2022 2021 Other Creditors 3,225 3,150 Note 9 Endowment Fund The endowment fund ar05e from the donation ofthe original Youth Commemoration Ground by Mrjones. Following the sale of the original land in 1993 the sale proceed5 were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund. Note 10 Restrirted Fund The restricted fund is comprised of the annual payments from Southend-on-sea City Council and interest on cash balances. 16 YOUTH COMMEMORATION GROUND Charity Registratlon No 301401 Year Ended 31" March 2022 Note 11 Related Party Transactions During the year the trustee {Southend-on-Sea City Council) donated £286,37812021: £383,828) to the Trust in respert of the funding required to cover the operational deficit for the year and its annual payrnent to the restricted fund. Southend-on-sea City Council collected a further £5,046 {2021-. £13,830) on behalf of the Trust in respect of investment income and income generated f rom facilitie5 hire. The Trust paid the Council £179,461 in respett of operating costs for the year12021.' £276,928}. Note 12 Trustee remuneratlon No trustee was paid in respert of their services as a trustee in 2021 or 2022 and no expenditure was reimbursed. Note 13 Comparative Funds 2020121 2020/21 2020121 Unrestricted Restricted Endowment Funds 2020121 Total Funds Funds Funds Income From Donations Investments Charitable activitie5 280,078 103,750 13,830 383,828 13,830 Total Income 280,078 117,580 397,658 Expenditure on Charitable activities 280,078 275,349 555,427 Total expenditure 280,078 275,349 555,427 Net incomelexpenditure and movement in fund5 117,580 {275,3491 1157,7691 17 YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31" March 2022 Note 14 Net Assets Between Funds Year Ending 31" Morch 2022 Unrestrlcted Restrlrted Endowment Total Fixed Assets 5,887,150 3.225 (3.225 5,887,150 5.148,235 11,035,385 3,519,278 {3,225} 14,551,438 Current Assets 3,516,053 Current Liabllitles Total 3,516.053 5.148,235 Year Ending 315t March 2021 Unrestricted Restricted Endowment Total Fixed Asset5 Current Assets Current Liabilitie5 Total 5,887,150 3,150 13.150) 5.887,150 5.423,584 11,310,734 3,410.407 {3,1501 14,717,991 3,407,257 3,407,257 5,423.584 Note 15 Taxalion As a charity, the trust is exempt from tax on their income and gains to the extent that they do not constitute trading and are applied to the organisation's charitable objectives. 18 ## **Document Activity Report** ## **Document Sent** Mon, 11 Mar 2024 16:21:20 GMT ## **Document Activity History** Document history shows most recent activity first ## **Date** ## **Activity** You can verify that this is a genuine Portal document by uploading it to the following secure web page: **http://tcgroup.accountantspace.co.uk/messages/VerifyDocument** Contents ## Youth Commemoration Ground 1.Introduction and Coverage 1 2. Independence 2 3. Audit Statements 3 4. Audit Findings 4 5. Audit Misstatements 10 Appendix i Letter of Representation Your contacts in connection with this report are: Mark Cummins – Partner - Charities & Education markcummins@tc-group.com Audit Findings Report Jonathan Aikens – Associate Partner - Charities & Education Year Ended 31 March 2022 jonathanaikens@tc-group.com Presented to Trustees and Management Contents |1.Introduction and Coverage|1| |---|---| |2. Independence|2| |3. The Audit Process|3| |4.Qualitative Aspects of AccountingPractices and Financial Reporting|5| |5. Audit and AccountingIssues Identified Duringthe Audit|6| |6. Audit Misstatements|7| |Appendix i Letter of Representation|8| Your contacts in connection with this report are: Mark Cummins – Charities & Education Partner markcummins@TC-Group.com Adam Webb – Audit Services Assistant adamwebb@TC-Group.com ## 1. Introduction and Coverage ## **PURPOSE OF THIS REPORT** The purpose of this report is to set out certain matters that came to our attention during the course of the audit of Youth Commemoration Ground for the year ended 31 March 2022. In order to comply with the provisions of International Standards on Auditing we are required to report to you our audit findings and in particular: - The nature and scope of the audit work we have undertaken; - Views about the qualitative aspects of your accounting practices and financial reporting; - Unadjusted and adjusted misstatements; - Matters specifically required by Auditing Standards to be communicated to those charged with governance (such as fraud and error); - Expected modifications to our auditor’s report; - Material weaknesses in the accounting and internal control systems; and - Any other relevant and material matters relating to the audit. ## **RESONSIBILITIES** The Trustees are responsible for preparing the Trustees’ Report and Financial Statements. TC Group, as auditors of Youth Commemoration Ground, is responsible for forming an opinion on the Financial Statements. This report is to be regarded as confidential to the Trustees and is intended for use by them and staff of the charity only. No responsibility is accepted to any other person in respect of the whole or part of its contents. Before this report, or any part of it, is disclosed to a third party our consent must be obtained. ## **LIMITATIONS** Our audit procedures, which have been designed to enable us to express an opinion on the Financial Statements, have included on examination of the transactions and the controls thereon of the charity. The work that we have done was not primarily directed towards identifying weaknesses in the charity’s accounting systems other than those that would affect our audit opinion, nor to the detection of fraud. We have included in this report only those matters that have come to our attention as a result of our normal audit procedures and, consequently, our comments should not be regarded as a comprehensive record of all weaknesses that may exist or improvements that could be made. To a certain extent the content of this paper comprises general information that has been provided by, or is based on discussions with, management and staff. Except to the extent necessary for the purposes of the audit, this information has not been independently verified. Audit Findings Report | Youth Commemoration Ground 1 ## 2. Independence Auditing Standards require us to communicate at least once a year regarding all relationships between TC Group and the charity that may reasonably be thought to have a bearing on our independence. We have reviewed our independence and confirm that TC Group is independent within the meaning of regulatory and professional requirements. In particular the objectivity of our partner, Mark Cummins, and his audit team is not impaired. Our review included consideration of whether: - The firm is dependent on the charity as a client due to the significance of the audit fee to the firm; - The firm is owed significant overdue fees; - There is any actual or threatened litigation between the firm and the charity; - Any benefits have been received by the audit team which are not modest; - The firm has any mutual business interest with the charity; - Any members of the audit team have any personal or family; connections with the charity or officers; or - Independence is impaired through the provision of services other than the statutory audit. Audit Findings Report | Youth Commemoration Ground 2 ## 3. The Audit Process ## **SCOPE** As auditors we are responsible for forming and expressing an opinion on whether the financial statements of the charity show a true and fair view of the state of the charity’s affairs at 31 March 2022. Our audit work is designed to provide the required assurance that the financial statements are free from material error. However, our audit of the financial statements is not a comprehensive report covering all systems and controls. ## **AUDIT APPROACH** Our general audit approach was based on a thorough understanding of the charity’s business and determined by our assessment of the audit risk. In particular this included: - An evaluation of the charity’s internal control environment; and - Substantive testing on significant transactions and material account balances. We would like to take this opportunity to thank Elizabeth Anslow and her team for all of their support and assistance during the audit. The audit work on the financial statements is now substantially complete and we anticipate issuing an unqualified audit opinion for the year ended 31 March 2021 for the charity, following: - Receipt of approved financial statements signed by the Board; - Receipt of a signed letter of representation; and - Receipt of the signed adjusted and unadjusted misstatements schedules to confirm the Trustees are in agreement with the accounting treatment of these. Matters arising from our audit that we wish to bring to your attention are set out in Section 4. ## **MATERIALITY** We apply the concept of materiality in planning and performing the audit, and in evaluating the effect of identified misstatements on the audit and the impact of uncorrected misstatements. We have assessed materiality for this assignment by considering the total income of the charity. Where individual errors, or accumulated errors found during the course of the audit, are in excess of materiality, these are discussed with you and adjustments are made to the financial statements. Audit Findings Report | Youth Commemoration Ground 3 ## 3. The Audit Process ## **AUDIT MISSTATEMENTS** As part of the requirements of International Standards on Auditing we are required to report any audit misstatements identified by our work which have been adjusted in the accounts. These are detailed in section 6 of this report. We are also required to separately report any audit misstatements identified which are unadjusted, other than those which are “clearly trivial” to users of the Financial Statements. These are also set out in Section 6. ## **RISK OF FRAUD AND ERROR IN THE FINANCIAL STATEMENTS** We are required under international auditing standards to consider fraud risk throughout the audit. In particular we must consider management arrangements for preventing and detecting fraud and error. Fraud risks may include asset sales at under value, suppliers over billing for goods or services, misappropriation of assets and cheque frauds, as well as manipulation of financial results. This work is now complete and has not identified any matters which we wish to draw to your attention. ## **LETTER OF REPRESENTATION** We have included a letter of representation (Appendix 1) for your review and approval. It is important that this is reviewed and approved by ‘those charged with governance’. Audit Findings Report | Youth Commemoration Ground 4 ## 4. Qualitative Aspects of Accounting Practices and Financial Reporting ## **ACCOUNTING POLICIES** Financial Reporting Standard 102 requires that entities should review their accounting policies regularly to ensure that they are appropriate to their particular circumstances for the purpose of giving a true and fair view. We have reviewed the charity’s accounting policies, as stated in the financial statements, and confirm that they are appropriate to provide relevant, reliable, comparable and understandable information. ## **RELATED PARTY TRANSACTIONS** We are required to focus on the identification and assessment of the risks of material misstatement associated with related party relationships and transactions. We are required as an audit team to discuss the risks of fraud associated with related parties and to perform specific procedures on any related party transactions outside the normal course of business. Transactions with related parties have been adequately disclosed in the accounts. ## **ACCOUNTING ESTIMATES** As auditors, we are aware that the selected basis of an accounting estimate may have a significant impact on the financial statements so in our work we need to identify all accounting estimates and the basis of the estimate and, where we consider there to be a high estimation uncertainty, we must ensure our audit work challenges the basis of the estimate. We are also required to consider the outcome of accounting estimates in prior periods as a basis for our risk assessment in the current year. The most significant accounting estimates concern depreciation of fixed assets, classification of funds, income cut off, cost allocation, and the basis and calculation of the provision for bad and doubtful debts. We have reviewed these accounting estimates for the charity and conclude that they have been calculated on a basis that is consistent with our knowledge of the charity and the sector as a whole. ## **GOING CONCERN** We have considered the charity’s ability to continue as a going concern for a period of at least 12 months from the date of approving the accounts. We are pleased to report that there is no modification to our audit report. Audit Findings Report | Youth Commemoration Ground 5 ## 5. Audit and Accounting Issues Identified During the Audit ## 1.1 UPDATE ON PRIOR YEAR FINDINGS |**1**|**BOARD**|**MEETING MINUTES**| |---|---|---| ||**Issue**|In prior years it came to our attention that minutes from meetings are not| |||formally documented for the Trust. It was recommended that the trust| |||introduce a formal system for documenting these in order to operate in| |||line withgoodgovernance.| ||**Update**|
A formal system hasn’t yet been introduced, therefore this action| |||remains outstanding.| ## 1.2 CURRENT YEAR FINDINGS – AUDIT & ACCOUNTING There are no audit or accounting recommendations in the current year. - These matters are limited to those which we have concluded are of sufficient importance to merit being reported to you. - As the purpose of the audit is for us to express an opinion on the charity’s financial statements, you will appreciate that our audit cannot necessarily be expected to disclose all matters that may be of interest to you and, as a result, the matters reported may not be the only ones which exist. - As part of our work, we considered internal control relevant to the preparation of the financial statements, such that we were able to design appropriate audit procedures. - This work was not for the purpose of expressing an opinion on the effectiveness of internal control. Audit Findings Report | Youth Commemoration Ground 6 ## 6. Audit Misstatements We are required to communicate all unadjusted misstatements, other than those that we believe are clearly trivial, to the Trustees. We are also required to report all material adjustments that management has corrected that we believe should be communicated to the Trustees to assist them in fulfilling their governance responsibilities. There were no unadjusted or adjusted audit misstatements to report this year. Audit Findings Report | Youth Commemoration Ground 7 Appendix i Letter of Representation TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN Dear Sirs During the course of your audit of our financial statements for the year ended 31 March 2022, the following representations were made to you by management and Trustees. 1. We acknowledge as Trustees our responsibilities under the Charities Act 2011 for preparing Financial Statements in accordance with the applicable accounting framework (SORP 2015 - FRS102) and for making accurate representations to you as auditors. We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed. 2. We confirm that all accounting records have been made available to you for the purposes of your audit, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your audit. 3. We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud. We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysis, regulators or others. 4. The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets, except for those that are disclosed in the notes to the financial statements. 5. We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties. Audit Findings Report | Youth Commemoration Ground 8 ## Appendix i Letter of Representation 6. We have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements. 7. We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. 8. We confirm that the charity has had, at no time during the year, any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for Trustees, nor to guarantee nor provide security for such matters, except as already disclosed in the accounts. 9. We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the Financial Statements and that these have been accounted for in accordance with the applicable financial reporting framework (SORP 2015 - FRS102). 10. We confirm that we are not aware of any possible or actual instances of non-compliance with those laws and regulations which provide a legal framework within which the charity conducts its activities and which are central to the charity’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements. 11. We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements. 12. We confirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements. 13. We believe that the charity’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity’s ability to continue as a going concern need to be made in the financial statements. 14. All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income. 15. We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable accounting framework (SORP 2015 – FRS 102). Audit Findings Report | Youth Commemoration Ground 9 Appendix i Letter of Representation 16. We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that: - So far as each trustee is aware, there is no relevant audit information that you as auditors are unaware of; and - Each trustee has taken all the steps that they ought to have taken as trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information. 17. We confirm that we have reviewed the UK Sanctions list and confirm that to our knowledge the charity has not had any transactions with any entity connected to those listed. We confirm we have complied with the requirements of the UK sanctions regime throughout the financial year and subsequently. (https://www.gov.uk/government/publications/the-uk-sanctions-list) We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and expertise (and, where appropriate of supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the Trustees during the course of the audit. ## Yours faithfully J Chesterton J Chesterton (Mar 12, 2024 08:04 GMT) ……………………………………………………………………………Trustee Mar 12, 2024 ……………………………………….................................................Date Signed on behalf of the board of Trustees. Audit Findings Report | Youth Commemoration Ground 10 2024-03-12 ## Audit Findings Report - YOU0011 - 2022 Final Audit Report Created: 2024-03-11 By: Elizabeth Anslow (elizabethanslow@southend.gov.uk) Status: Signed Transaction ID: CBJCHBCAABAA8uUrcUH6HJ_MOtAJ0o8kSLCS63BQ6EIE ## "Audit Findings Report - YOU0011 - 2022" History Document created by Elizabeth Anslow (elizabethanslow@southend.gov.uk) 2024-03-11 - 3:56:30 PM GMT- IP address: 2.24.143.126 Document emailed to joechesterton@southend.gov.uk for signature 2024-03-11 - 3:57:48 PM GMT ## Email viewed by joechesterton@southend.gov.uk 2024-03-12 - 8:02:51 AM GMT- IP address: 104.47.11.62 Signer joechesterton@southend.gov.uk entered name at signing as J Chesterton 2024-03-12 - 8:04:13 AM GMT- IP address: 86.153.200.166 ## Document e-signed by J Chesterton (joechesterton@southend.gov.uk) Signature Date: 2024-03-12 - 8:04:15 AM GMT - Time Source: server- IP address: 86.153.200.166 ## Agreement completed. 2024-03-12 - 8:04:15 AM GMT