2021-03-31-accounts - Youth Commemoration Ground

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YOUTH COMMEMORATION GROUND Charity Registration No 301401

ANNUAL REPORT & ACCOUNTS

YEAR ENDED 31[st] MARCH 2021

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Contents
Trustees Annual Report	1
Independent Auditors Report to the Members of Youth Commemoration Ground	7
Statement of Financial Activities	11
Balance Sheet	12
Notes to the accounts	13

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31[st] March 2021

Trustees Annual Report

The Trustee is pleased to present their report and accounts for the year ended 31 March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP (FRS102).

Objectives and activities

The provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough of Southend-on-Sea.

The trust currently provides sports and leisure facilities for all sections of the community, together with fulfilling its original role of providing sporting and recreation facilities for the young people within the borough.

The Youth Commemoration Ground contains five football pitches, a cricket square, and a modern changing pavilion.

Southend Leisure and Tennis Centre (SLTC) opened to the public in late March 1996 and in 2010 benefitted from the addition of a swimming and diving pool. The range of facilities now available are summarised below.

150 Station Fitness Suite
25m Swimming Pool
World Class Diving Pool with 10m diving board
Teaching Pool
8 x Court Sports Hall
2 x Court Sports Hall
Dry Dive Gym
4 x Indoor Tennis Courts
4 x Outdoor Tennis Courts
Athletics Track
Creche/Nursery
Café Vita
Function Room
Health Suite
Disabled Changing Facilities

Activities available include aerobics, martial arts, indoor and outdoor tennis, badminton, volleyball, five a side football, indoor cricket nets, basketball, netball, gymnastics, trampolining, table tennis, aromatherapy, reflexology, physiotherapy, and beauty treatments.

The centre has also become a venue for high profile regional and national events as well as hosting regular craft and antique fairs.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

The Youth Commemoration Ground is administered and maintained for the objects set out in its governing document by the Borough Council, which meets any deficit incurred each year on operating the facility.

The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust.

In addition, they have due regard to their legal duty to carry out the Trust’s charitable purposes for the Public Benefit and the Charity Commissions’ guidance thereon.

The Youth Commemoration Ground has remained available for all members of the public to benefit from and use freely for the purposes of recreation and pleasure throughout the period.

Achievements and performance

The Youth Commemoration Ground is currently maintained to allow the purposes in its Governing document set out below to take place during the financial year 2020-21.

The Youth Commemoration Ground is maintained by the Council’s Amenity Services Organisation (ASO)

Fusion Lifestyle operate Southend Leisure and Tennis Centre (SLTC) as part of a contract covering all leisure centres under the control of the borough council. The contract generates an income which is paid to the Council monthly. The proportion of the income which is related to SLTC is received by the Trust.

In recognition of the difficult environment in which leisure companies were operating Southend Borough Council took the decision to waive the management fee payable by Fusion Lifestyle for the period April 2020 to March 2021. This has had no impact on the Trusts financial position as the operating deficit, which would normally be reduced by the management fee income, is funded in full by a donation from the Southend Borough Council General Fund.

The financial year began with the UK in lockdown, as per the UK Government’s announcement on 23[rd] March 2020, with facilities at the Youth Commemoration Ground affected in the following way:

a) Temporary closure of the pavilion.
b) Suspension of sports and facilities hire.
c) Installation of temporary signage regarding social distancing.

Government restrictions meant that outdoor sports facilities were only permitted to be open for a few months in 2020/21, between 23[rd] June - 14[th] September, this meant that the facilities hire income normally raised from organised sports was reduced to zero in 2021 (2020: £12,833).

Restrictions on outdoor sports facilities were finally lifted on 29[th] March 2021 as part of Step 1 of the Government’s roadmap for lifting lockdown.

The Youth Commemoration Ground’s field remained open for all members of the public to make use of for exercise, within Government guidelines.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

The Trustee considers that, under difficult circumstance, the performance of the charity during the year was good.

Plans for the future

The Trustees intend to continue with the current activity and maintain the standards of the Youth Commemoration Ground. The Trustees will restore the Youth Commemoration Ground facilities availability to all members of the public as soon as it is possible.

At the time of writing, Fusion Lifestyle have not set a date for reopening SLTC but in the intervening period the Trustees will continue to work with them and Council officers to respond to Government guidelines appropriately with the aim to reopen as soon as it is practicably possible.

Financial review

The cost of maintaining the sports ground exceeded the net income from trading activities and the operating deficit of £280,078 (2020 £130,636) has been funded from the Southend Borough Council General Fund.

Reserves Policy

The trust does not need to hold free reserves as any deficit which arises on the operation of the trust, should the trust have no funds to meet it, is funded by Southend on Sea Borough Council, which is sole trustee of the trust.

A recoupment fund has been set up to ensure funds are available to replace the Leisure and Tennis Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life.

Going concern

The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charity’s ability to continue as a going concern.

Structure, governance, and management

Governing documents

The Trust’s Governing document is in the form of a Scheme made by the Charity Commissioners on 14[th] August 1974.

Trustee recruitment and training

Southend Borough Council elected members are corporate Trustees. Therefore, Councillors once elected become a corporate Trustee of the Trust.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Risk Assessment

The borough council, when carrying out risk assessments for its own activities, includes within the assessment the activities of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies.

Background

The Youth Commemoration Ground derives from a deed of Trust dated 1st March 1954 made between Edward Cecil Jones and the Corporation of the County Borough of Southend-on-Sea.

Mr Jones donated the sum of £6,000 to the Corporation upon trust to purchase what was then known as the British Legion Memorial Ground. Mr Jones’ purpose was “to establish a permanent memorial to all those in the County Borough of Southend-on-Sea who being of the age of young people served their King, Queen and Country in the 1939-45 world war and in subsequent wars and military actions, by presenting to the County Borough this ground to be laid out as a recreation or sports ground for the use and benefit of young people resident within the County Borough of the ages of 15-20 both inclusive such memorial to be called the ‘Youth Commemoration Ground’

The money donated by Mr Jones was solely for the purpose of purchasing the ground and the incidental legal and other costs, any balance remaining was to be returned to him. Consequently, there was no endowment in the form of a Trust Fund relating to this ground and the Council was authorised to accept the donation and to expend money on laying out and maintaining the ground only by virtue of the fact that it had powers to do so under Section 268 of the Local Government Act 1933. The present council has a similar power enabling it to continue to maintain the ground under Section 139 of the Local Government Act 1972.

The original Trust Deed was replaced by a scheme made by the Charity Commissioners on 14th August 1974. Amongst other things, the scheme changed the object of the charity to the provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough of Southend-on-Sea.

In 1993 the permission of the Charity Commissioners was obtained to sell the then current Youth Commemoration Ground in conjunction with Higgs and Hill Developments and to use the sale proceeds to construct a new Youth Commemoration Ground providing facilities at least as adequate as those provided at the old site with the balance of the sale proceeds being used to construct a new sports and leisure centre which opened to the public in March 1996. The replacement Youth Commemoration Ground had its first football game in 1997.

With the expenditure on the construction of the sports and leisure centre and the New Youth Commemoration Ground exceeding the trust funds available and the annual running costs exceeding any income due to the trust, the Borough Council funds any deficits which arise.

With the Borough Council acting as charity trustee for the trust, it was agreed with H.M. Customs and Excise that for Value Added Tax purposes all income and expenditure of the trust could be considered income and expenditure of the Borough Council. Therefore, no separate VAT registration is required for the trust.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Reference and administrative details

Trustees

Southend-on-Sea Borough Council

Secretary/Treasurer to the Trust

Southend-on-Sea Borough Council

Address

Civic Centre Victoria Avenue Southend-on-Sea Essex SS2 6EP

Statutory Auditors

TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Statement of Trustees’ Responsibilities

The Trustees are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period.

In preparing those accounts, the Trustees are required to:

Select suitable and applicable accounting policies and then apply them consistently
Make judgement and estimates that are reasonable and prudent
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the organisation will continue in business

The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial statements comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Results

The Trust’s financial results are as per the annexed accounts.

By order of the Trustees

----- Start of picture text -----
Signed
Joe Chesterton, Executive Director (Finance & Resources)
Date 18 [th] March 2022
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YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Independent Auditors Report to the Members of Youth Commemoration Ground

We have audited the financial statements of Youth Commemoration Ground for the year ended 31 March 2021. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

give a true and fair view of the state of the charity’s affairs as at 31 March 2021 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Charities Act 2011.

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustee’s with respect to going concern are described in the relevant sections of this report.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31[st] March 2021

Other information

The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires us to report to you if, in our opinion:

adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of trustees’ remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit.

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities, including fraud

The objectives of our audit, in respect to fraud, are: to identify and assess the risks of material misstatement of the financial statements due to fraud; to obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses; and to respond appropriately to fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both those charged with governance of the entity and its management.

Our approach was as follows:

We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general sector experience, and through discussion with the trustees and other management (as required by auditing standards), and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations (see below);
We identified the following areas as those most likely to have such an effect: health and safety, General Data Protection Regulation (GDPR), fraud, bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter.
We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework (FRS 102 and the Charities Act 2011) and the relevant tax compliance regulations in the UK;
We considered the nature of the charity’s operations, the control environment and financial performance.
We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit;
We considered the procedures and controls that the group has established to address risks identified, or that otherwise prevent, deter and detect fraud; and how senior management monitors those programmes and controls.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Based on this understanding we designed our audit procedures to identify non-compliance with such laws and regulations. Where the risk was considered to be higher, we performed audit procedures to address each identified fraud risk. These procedures included: testing manual journals; reviewing the financial statement disclosures and testing to supporting documentation; performing analytical procedures; and enquiring of management, and were designed to provide reasonable assurance that the financial statements were free from fraud or error.

Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed non-compliance with laws and regulations (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. We are not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: https://www.frc.org.uk/Our-Work/Audit/Audit-and-assurance/Standards-andguidance/Standards-and-guidance-for-auditors/Auditors-responsibilities-for-audit/Description-of-auditorsresponsibilities-for-audit.aspx. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charity’s members, as a body. Our audit work has been undertaken so that we might state to the charity’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Mark Cummins FCCA (Senior Statutory Auditor) For and on behalf of TC Group Statutory Auditors Office: Steyning Date: 23 March 2022

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Statement of Financial Activities

	2020/21 2020/21 2020/21 2020/21	2019/20
	Unrestricted Restricted Endowment Total	Total
	Funds Funds Funds Funds	Funds
	£ £ £ £	£
Income From
Donations 3	280,078 103,750 - 383,828	237,566
Investments 4	- 13,830 - 13,830	25,623
Charitable activities 5	- - - -	71,335

Total Income	280,078 117,580 - 397,658	334,524

Expenditure on
Charitable activities 6	280,078 - 275,349 555,427	480,500

Total expenditure	280,078 - 275,349 555,427	480,500

Net income/expenditure and net movement in funds	- 117,580 (275,349) (157,769)	(145,976)

Reconciliation of Funds
Total funds brought forward	5,887,150 3,289,677 5,698,933 14,875,760	15,021,736
Total funds carried forward	5,887,150 3,407,247 5,423,584 14,717,991	14,875,760

All income and gains for the year are recognised on the statement of financial activities. All the Charity’s activities are classified as continuing.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Balance Sheet
	2020/21	2019/20
	Total Funds	Total Funds
Note	£	£
Fixed Assets
Tangible Assets 7	11,310,734	11,586,083

Total Fixed Assets	11,310,734	11,586,083

Current Assets
Cash at bank and in hand	3,410,407	3,292,857

Total Current Assets	3,410,407	3,292,857

Liabilities
Creditors: Amounts falling due within one year 8	(3,150)	(3,180)

Net current assets/(liabilities)	3,407,257	3,289,677

Total assets less current liabilities	14,717,991	14,875,760


The funds of the charity
Endowment funds 9	5,423,584	5,698,933
Restricted income funds 10	3,407,257	3,289,677
Revaluation reserve	5,887,150	5,887,150

Total charity funds	14,717,991	14,875,760

Approved by the Trustee and signed on its behalf by an authorised signatory.

Signed

Joe Chesterton, Executive Director (Finance & Resources) Date 18[th] March 2022

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Notes to the accounts

Note 1 Legal Status

Youth Commemoration Ground is an unincorporated charity registered in England and Wales (charity number 301401).

Note 2 Accounting Policies

Basis of preparation

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), and the Charities Act 2011.

Youth Commemoration Ground meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). There are no material uncertainties about the charity’s ability to continue as a going concern given the continued support of Southend Borough Council.

Cash Flow Statement

In accordance with the Charities SORP (FRS 102) the charity is claiming exemption from the requirement to prepare a cash flow statement on account of it being a small charity.

Income

Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

Charitable activities - represent income from the operator and are recognised when receivable.

Investment income is accounted for when receivable.

Expenditure

Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend Borough Council in accordance with VAT Notice 749 para 7.5.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

Tangible fixed assets and depreciation

Tangible fixed assets are capitalised at cost. Land is not depreciated. Buildings are depreciated over 60 years on a straight-line basis. Plant and machinery is depreciated on a straight-line basis at various rates.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the Borough Council’s account, and its cash balances are held within the Borough Council’s general bank account.

Creditors and provisions

Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.

Critical accounting estimates and judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised.

The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements.

Note 3 Income from Donations

Donations of £280,078 (2020 £133,816) were received from Southend Borough Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure.

The donation of £103,750 (2020 £103,750) to the restricted funds is an annual payment by Southend Borough Council to the Trust, as agreed with the Charity Commission to enable the capital value of the property to be maintained within the Trust funds.

Note 4 Investment Income

The investment income of £13,830 (2020 £25,623) relates to the interest received in respect of the cash deposited with Southend Borough Council.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 5 Income from Charitable Activities

The proportion of income from the new contract with Fusion Lifestyle which relates to SLTC, and Youth Commemoration Ground is received monthly, in addition to 100% of the income from the football pitch hire.

Youth Commemoration Ground Football SLTC Fees & Charges 6 Cost of Charitable Activities	Youth Commemoration Ground Football SLTC Fees & Charges 6 Cost of Charitable Activities	2021 2020 £ £ - 12,833 - 58,502
		- 71,335
		Total 2021 Total 2020 £ £ 34,370 26,956 218,404 146,696 429 4,148 3,608 2,973 136 243 18,240 19,371 3,150 3,180 275,349 275,349 1,741 1,584 555,427 480,500
	SLTC Youth Comm. Ground
	£ £
Employees	21,053 13,317
Building/Ground Maintenance	- 218,404
Utilities	429 -
Supplies & Services	3,608 -
Transport	- 136
Insurance	18,240 -
Governance Fees	- 3,150
Depreciation	275,349 -
Administration	- 1,741
	318,679 236,748

Note 6 Cost of Charitable Activities

The support costs incurred are the administration services provided by Southend Borough Council and governance costs. Total support costs for the year were £4,891 (2020 £4,764).

Governance costs comprise solely of fees paid to the auditors. During the year £3,150 (2020 £3,180) was paid to the auditors in respect of audit services.

Employee costs relate to employees of the Council.

No staff are remunerated over £60,000 in the year.

The charity is managed by Southend Borough Council and doesn’t have any key management personnel.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 7 Fixed Assets

Asset cost, valuation, or revalued amount Balance brought forward @ 01/04/20 Transfers Balance carried forward @ 31/03/21 Accumulated depreciation and impairment reviews Balance brought forward @ 01/04/20 Transfers Charge for the year Balance carried forward @ 31/03/21 Net Book Value Brought forward @ 01/04/20 Carried forward @ 31/03/21	Freehold Land & Buildings Plant & Machinery Total £ £ £ 9,948,512 1,933,942 11,882,454 (23,879) 23,879 -
	9,948,512 1,933,942 11,882,454
	115,674 180,697 296,371 70,447 (70,447) - 172,898 102,451 275,349
	359,019 212,701 571,720
	9,762,391 1,823,692 11,586,083
	9,589,493 1,721,241 11,310,734

Note 8 Creditors

Amounts falling due within one year.

Other Creditors	2021 2020 £ £
	3,150 3,180

Note 9 Endowment Fund

The endowment fund arose from the donation of the original Youth Commemoration Ground by Mr Jones. Following the sale of the original land in 1993 the sale proceeds were used to construct the new Youth Commemoration Ground which continues to be held in the endowment fund.

Note 10 Restricted Fund

The restricted fund is comprised of the annual payments from Southend Borough Council and interest on cash balances.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 11 Related Party Transactions

During the year the trustee (Southend Borough Council) donated £383,828 (2020: £237,566) to the Trust in respect of the funding required to cover the operational deficit for the year and its annual payment to the restricted fund. Southend Borough Council collected a further £13,830 (2020: £96,958) on behalf of the Trust in respect of investment income and income generated from facilities hire. The Trust paid the Council £276,928 in respect of operating costs for the year (2020: £205,151).

Note 12 Trustee remuneration

No trustee was paid in respect of their services as a trustee in 2020 or 2021 and no expenditure was reimbursed.

Note 13 Comparative Funds

ote 13 Comparative Funds
		2019/20	2019/20	2019/20		2019/20
		Unrestricted	Restricted	Endowment		Total
		Funds	Funds	Funds		Funds
		£	£	£		£
Income From
Donations	3	133,816	103,750		-	237,566
Investments	4	-	25,623		-	25,623
Charitable activities	5	71,335	-		-	71,335
Total Income		205,151	129,373		-	334,524
Expenditure on
Charitable activities	6	205,151	-	275,349		480,500
Total expenditure		205,151	-	275,349		480,500

Net income/expenditure and movement in funds		-	129,373	(275,349)		(145,976)

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 14 Net Assets Between Funds

Year Ending 31[st] March 2021

	Unrestricted	Restricted	Endowment	Total
Fixed Assets	5,423,584	-	5,698,933	11,310,734
Current Assets	3,150	3,407,257	-	3,410,407
Current Liabilities	(3,150)	-	-	(3,180)
Total	5,423,584	3,407,257	5,698,933	14,717,991

Year Ending 31[st] March 2020

	Unrestricted	Restricted	Endowment	Total
Fixed Assets	5,887,150	-	5,698,933	11,586,083
Current Assets	3,180	3,289,677	-	3,292,857
Current Liabilities	(3,180)	-	-	(3,180)
Total	5,887,150	3,289,677	5,698,933	14,875,760

Note 15 Taxation

As a charity, the trust is exempt from tax on their income and gains to the extent that they do not constitute trading and are applied to the organisation’s charitable objectives.

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Wed, 30 Mar 2022 09:59:41 GMT

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YOUTH COMMEMORATION GROUND Charity Registration No 301401

ANNUAL REPORT & ACCOUNTS

YEAR ENDED 31[st] MARCH 2021

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Contents
Trustees Annual Report	1
Independent Auditors Report to the Members of Youth Commemoration Ground	7
Statement of Financial Activities	11
Balance Sheet	12
Notes to the accounts	13

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31[st] March 2021

Trustees Annual Report

The Trustee is pleased to present their report and accounts for the year ended 31 March 2021.

Objectives and activities

The provision and maintenance of a recreation ground for the benefit of children and young persons who have not reached the age of 25 years and are resident in the borough of Southend-on-Sea.

The Youth Commemoration Ground contains five football pitches, a cricket square, and a modern changing pavilion.

150 Station Fitness Suite
25m Swimming Pool
World Class Diving Pool with 10m diving board
Teaching Pool
8 x Court Sports Hall
2 x Court Sports Hall
Dry Dive Gym
4 x Indoor Tennis Courts
4 x Outdoor Tennis Courts
Athletics Track
Creche/Nursery
Café Vita
Function Room
Health Suite
Disabled Changing Facilities

The centre has also become a venue for high profile regional and national events as well as hosting regular craft and antique fairs.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust.

In addition, they have due regard to their legal duty to carry out the Trust’s charitable purposes for the Public Benefit and the Charity Commissions’ guidance thereon.

The Youth Commemoration Ground has remained available for all members of the public to benefit from and use freely for the purposes of recreation and pleasure throughout the period.

Achievements and performance

The Youth Commemoration Ground is currently maintained to allow the purposes in its Governing document set out below to take place during the financial year 2020-21.

The Youth Commemoration Ground is maintained by the Council’s Amenity Services Organisation (ASO)

The financial year began with the UK in lockdown, as per the UK Government’s announcement on 23[rd] March 2020, with facilities at the Youth Commemoration Ground affected in the following way:

a) Temporary closure of the pavilion.
b) Suspension of sports and facilities hire.
c) Installation of temporary signage regarding social distancing.

Restrictions on outdoor sports facilities were finally lifted on 29[th] March 2021 as part of Step 1 of the Government’s roadmap for lifting lockdown.

The Youth Commemoration Ground’s field remained open for all members of the public to make use of for exercise, within Government guidelines.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

The Trustee considers that, under difficult circumstance, the performance of the charity during the year was good.

Plans for the future

Financial review

Reserves Policy

A recoupment fund has been set up to ensure funds are available to replace the Leisure and Tennis Centre and Youth Commemoration Ground when the current facilities reach the end of their useful life.

Going concern

The Youth Commemoration Ground meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charity’s ability to continue as a going concern.

Structure, governance, and management

Governing documents

The Trust’s Governing document is in the form of a Scheme made by the Charity Commissioners on 14[th] August 1974.

Trustee recruitment and training

Southend Borough Council elected members are corporate Trustees. Therefore, Councillors once elected become a corporate Trustee of the Trust.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Risk Assessment

Background

The Youth Commemoration Ground derives from a deed of Trust dated 1st March 1954 made between Edward Cecil Jones and the Corporation of the County Borough of Southend-on-Sea.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Reference and administrative details

Trustees

Southend-on-Sea Borough Council

Secretary/Treasurer to the Trust

Southend-on-Sea Borough Council

Address

Civic Centre Victoria Avenue Southend-on-Sea Essex SS2 6EP

Statutory Auditors

TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Statement of Trustees’ Responsibilities

In preparing those accounts, the Trustees are required to:

Select suitable and applicable accounting policies and then apply them consistently
Make judgement and estimates that are reasonable and prudent
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the organisation will continue in business

Results

The Trust’s financial results are as per the annexed accounts.

By order of the Trustees

----- Start of picture text -----
Signed
Joe Chesterton, Executive Director (Finance & Resources)
Date 18 [th] March 2022
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YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Independent Auditors Report to the Members of Youth Commemoration Ground

In our opinion the financial statements:

give a true and fair view of the state of the charity’s affairs as at 31 March 2021 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
have been prepared in accordance with the requirements of the Charities Act 2011.

Basis for opinion

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Our responsibilities and the responsibilities of the Trustee’s with respect to going concern are described in the relevant sections of this report.

YOUTH COMMEMORATION GROUND Charity Registration No 301401 Year Ended 31[st] March 2021

Other information

We have nothing to report in this regard.

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ report.

We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires us to report to you if, in our opinion:

adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
the financial statements are not in agreement with the accounting records and returns; or
certain disclosures of trustees’ remuneration specified by law are not made; or
we have not received all the information and explanations we require for our audit.

Responsibilities of trustees

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Auditor’s responsibilities for the audit of the financial statements

Extent to which the audit was considered capable of detecting irregularities, including fraud

Our approach was as follows:

We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our general sector experience, and through discussion with the trustees and other management (as required by auditing standards), and discussed with the trustees and other management the policies and procedures regarding compliance with laws and regulations (see below);
We identified the following areas as those most likely to have such an effect: health and safety, General Data Protection Regulation (GDPR), fraud, bribery and corruption. Auditing standards limit the required audit procedures to identify non-compliance with these laws and regulations to enquiry of the trustees and other management and inspection of regulatory and legal correspondence, if any. The identified actual or suspected non-compliance was not sufficiently significant to our audit to result in our response being identified as a key audit matter.
We considered the legal and regulatory frameworks directly applicable to the financial statements reporting framework (FRS 102 and the Charities Act 2011) and the relevant tax compliance regulations in the UK;
We considered the nature of the charity’s operations, the control environment and financial performance.
We communicated identified laws and regulations throughout our team and remained alert to any indications of non-compliance throughout the audit;
We considered the procedures and controls that the group has established to address risks identified, or that otherwise prevent, deter and detect fraud; and how senior management monitors those programmes and controls.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Use of our report

Mark Cummins FCCA (Senior Statutory Auditor) For and on behalf of TC Group Statutory Auditors Office: Steyning Date: 23 March 2022

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Statement of Financial Activities

	2020/21 2020/21 2020/21 2020/21	2019/20
	Unrestricted Restricted Endowment Total	Total
	Funds Funds Funds Funds	Funds
	£ £ £ £	£
Income From
Donations 3	280,078 103,750 - 383,828	237,566
Investments 4	- 13,830 - 13,830	25,623
Charitable activities 5	- - - -	71,335

Total Income	280,078 117,580 - 397,658	334,524

Expenditure on
Charitable activities 6	280,078 - 275,349 555,427	480,500

Total expenditure	280,078 - 275,349 555,427	480,500

Net income/expenditure and net movement in funds	- 117,580 (275,349) (157,769)	(145,976)

Reconciliation of Funds
Total funds brought forward	5,887,150 3,289,677 5,698,933 14,875,760	15,021,736
Total funds carried forward	5,887,150 3,407,247 5,423,584 14,717,991	14,875,760

All income and gains for the year are recognised on the statement of financial activities. All the Charity’s activities are classified as continuing.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Balance Sheet
	2020/21	2019/20
	Total Funds	Total Funds
Note	£	£
Fixed Assets
Tangible Assets 7	11,310,734	11,586,083

Total Fixed Assets	11,310,734	11,586,083

Current Assets
Cash at bank and in hand	3,410,407	3,292,857

Total Current Assets	3,410,407	3,292,857

Liabilities
Creditors: Amounts falling due within one year 8	(3,150)	(3,180)

Net current assets/(liabilities)	3,407,257	3,289,677

Total assets less current liabilities	14,717,991	14,875,760


The funds of the charity
Endowment funds 9	5,423,584	5,698,933
Restricted income funds 10	3,407,257	3,289,677
Revaluation reserve	5,887,150	5,887,150

Total charity funds	14,717,991	14,875,760

Approved by the Trustee and signed on its behalf by an authorised signatory.

Signed

Joe Chesterton, Executive Director (Finance & Resources) Date 18[th] March 2022

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Notes to the accounts

Note 1 Legal Status

Youth Commemoration Ground is an unincorporated charity registered in England and Wales (charity number 301401).

Note 2 Accounting Policies

Basis of preparation

Cash Flow Statement

In accordance with the Charities SORP (FRS 102) the charity is claiming exemption from the requirement to prepare a cash flow statement on account of it being a small charity.

Income

Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.

Charitable activities - represent income from the operator and are recognised when receivable.

Investment income is accounted for when receivable.

Expenditure

Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend Borough Council in accordance with VAT Notice 749 para 7.5.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

Tangible fixed assets and depreciation

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Cash at bank and in hand

Creditors and provisions

Critical accounting estimates and judgements

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised.

The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements.

Note 3 Income from Donations

Note 4 Investment Income

The investment income of £13,830 (2020 £25,623) relates to the interest received in respect of the cash deposited with Southend Borough Council.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 5 Income from Charitable Activities

Youth Commemoration Ground Football SLTC Fees & Charges 6 Cost of Charitable Activities	Youth Commemoration Ground Football SLTC Fees & Charges 6 Cost of Charitable Activities	2021 2020 £ £ - 12,833 - 58,502
		- 71,335
		Total 2021 Total 2020 £ £ 34,370 26,956 218,404 146,696 429 4,148 3,608 2,973 136 243 18,240 19,371 3,150 3,180 275,349 275,349 1,741 1,584 555,427 480,500
	SLTC Youth Comm. Ground
	£ £
Employees	21,053 13,317
Building/Ground Maintenance	- 218,404
Utilities	429 -
Supplies & Services	3,608 -
Transport	- 136
Insurance	18,240 -
Governance Fees	- 3,150
Depreciation	275,349 -
Administration	- 1,741
	318,679 236,748

Note 6 Cost of Charitable Activities

The support costs incurred are the administration services provided by Southend Borough Council and governance costs. Total support costs for the year were £4,891 (2020 £4,764).

Governance costs comprise solely of fees paid to the auditors. During the year £3,150 (2020 £3,180) was paid to the auditors in respect of audit services.

Employee costs relate to employees of the Council.

No staff are remunerated over £60,000 in the year.

The charity is managed by Southend Borough Council and doesn’t have any key management personnel.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 7 Fixed Assets

Asset cost, valuation, or revalued amount Balance brought forward @ 01/04/20 Transfers Balance carried forward @ 31/03/21 Accumulated depreciation and impairment reviews Balance brought forward @ 01/04/20 Transfers Charge for the year Balance carried forward @ 31/03/21 Net Book Value Brought forward @ 01/04/20 Carried forward @ 31/03/21	Freehold Land & Buildings Plant & Machinery Total £ £ £ 9,948,512 1,933,942 11,882,454 (23,879) 23,879 -
	9,948,512 1,933,942 11,882,454
	115,674 180,697 296,371 70,447 (70,447) - 172,898 102,451 275,349
	359,019 212,701 571,720
	9,762,391 1,823,692 11,586,083
	9,589,493 1,721,241 11,310,734

Note 8 Creditors

Amounts falling due within one year.

Other Creditors	2021 2020 £ £
	3,150 3,180

Note 9 Endowment Fund

Note 10 Restricted Fund

The restricted fund is comprised of the annual payments from Southend Borough Council and interest on cash balances.

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 11 Related Party Transactions

Note 12 Trustee remuneration

No trustee was paid in respect of their services as a trustee in 2020 or 2021 and no expenditure was reimbursed.

Note 13 Comparative Funds

ote 13 Comparative Funds
		2019/20	2019/20	2019/20		2019/20
		Unrestricted	Restricted	Endowment		Total
		Funds	Funds	Funds		Funds
		£	£	£		£
Income From
Donations	3	133,816	103,750		-	237,566
Investments	4	-	25,623		-	25,623
Charitable activities	5	71,335	-		-	71,335
Total Income		205,151	129,373		-	334,524
Expenditure on
Charitable activities	6	205,151	-	275,349		480,500
Total expenditure		205,151	-	275,349		480,500

Net income/expenditure and movement in funds		-	129,373	(275,349)		(145,976)

YOUTH COMMEMORATION GROUND

Charity Registration No 301401 Year Ended 31[st] March 2021

Note 14 Net Assets Between Funds

Year Ending 31[st] March 2021

	Unrestricted	Restricted	Endowment	Total
Fixed Assets	5,423,584	-	5,698,933	11,310,734
Current Assets	3,150	3,407,257	-	3,410,407
Current Liabilities	(3,150)	-	-	(3,180)
Total	5,423,584	3,407,257	5,698,933	14,717,991

Year Ending 31[st] March 2020

	Unrestricted	Restricted	Endowment	Total
Fixed Assets	5,887,150	-	5,698,933	11,586,083
Current Assets	3,180	3,289,677	-	3,292,857
Current Liabilities	(3,180)	-	-	(3,180)
Total	5,887,150	3,289,677	5,698,933	14,875,760

Note 15 Taxation

As a charity, the trust is exempt from tax on their income and gains to the extent that they do not constitute trading and are applied to the organisation’s charitable objectives.

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Contents

Youth Commemoration Ground

1.Introduction and Coverage 1 2. Independence 2 3. Audit Statements 3 4. Audit Findings 4 5. Audit Misstatements 10 Appendix i Letter of Representation

Your contacts in connection with this report are:

Mark Cummins – Partner - Charities & Education markcummins@tc-group.com Audit Findings Report Jonathan Aikens – Associate Partner - Charities & Education Year Ended 31 March 2021 jonathanaikens@tc-group.com

Presented to Trustees and Management

Contents

1.Introduction and Coverage	1
2. Independence	2
3. Audit Status	3
4.Qualitative Aspects of AccountingPractices and Financial Reporting	4
5. Audit and AccountingIssues Identified Duringthe Audit	5
6. Audit Misstatements	6
Appendix i Letter of Representation	7

Your contacts in connection with this report are:

Mark Cummins – Charities & Education Partner markcummins@TC-Group.com

Brad Bessant – Audit Manager bradbessant@TC-Group.com

1. Introduction and Coverage

Purpose of this Report

The purpose of this report is to set out certain matters that came to our attention during the course of the audit of Youth Commemoration Ground for the year ended 31 March 2021.

In order to comply with the provisions of International Standards on Auditing we are required to report to you our audit findings and in particular:

Views about the qualitative aspects of your accounting practices and financial reporting;
Unadjusted and adjusted misstatements;
Matters specifically required by Auditing Standards to be communicated to those charged with governance (such as fraud and error);
Expected modifications to our auditor’s report;
Material weaknesses in the accounting and internal control systems; and
Any other relevant and material matters relating to the audit.

We consider that the audit approach adopted will provide the trustees with the required confidence that a thorough and robust audit has been carried out.

We can confirm that we anticipate no moderations to our standard auditor’s report.

Responsibilities

The Trustees are responsible for preparing the Trustees’ Report and Financial Statements. TC Group, as auditors of Youth Commemoration Ground, is responsible for forming an opinion on the Financial Statements.

Limitations

Our audit procedures, which have been designed to enable us to express an opinion on the Financial Statements, have included on examination of the transactions and the controls thereon of the charity. The work that we have done was not primarily directed towards identifying weaknesses in the charity’s accounting systems other than those that would affect our audit opinion, nor to the detection of fraud.

We have included in this report only those matters that have come to our attention as a result of our normal audit procedures and, consequently, our comments should not be regarded as a comprehensive record of all weaknesses that may exist or improvements that could be made.

To a certain extent the content of this paper comprises general information that has been provided by, or is based on discussions with, management and staff. Except to the extent necessary for the purposes of the audit, this information has not been independently verified. This report is to be regarded as confidential to the Trustees and is intended for use by them and staff of the charity only. No responsibility is accepted to any other person in respect of the whole or part of its contents. Before this report, or any part of it, is disclosed to a third party our consent must be obtained.

Audit Findings Report | Youth Commemoration Ground 1

2. Independence

Auditing Standards require us to communicate at least once a year regarding all relationships between TC Group and the charity that may reasonably be thought to have a bearing on our independence.

We have reviewed our independence and confirm that TC Group is independent within the meaning of regulatory and professional requirements. In particular the objectivity of our partner, Mark Cummins, and his audit team is not impaired.

Our review included consideration of whether:

The firm is dependent on the charity as a client due to the significance of the audit fee to the firm;
The firm is owed significant overdue fees;
There is any actual or threatened litigation between the firm and the charity;
Any benefits have been received by the audit team which are not modest;
The firm has any mutual business interest with the charity;
Any members of the audit team have any personal or family; connections with the charity or officers; or
Independence is impaired through the provision of services other than the statutory audit.

Audit Findings Report | Youth Commemoration Ground 2

3. Audit Statements

SCOPE

As auditors of the charity for the year ended 31 March 2021 we are responsible for reporting on the financial statements of the charity.

PROGRESS

The audit fieldwork was conducted remotely during the week commencing 17 January 2022.

We would like to take this opportunity to thank Elizabeth Anslow and her team for all of their support and assistance during the audit.

The audit work on the financial statements is now substantially complete and we anticipate issuing an unqualified audit opinion for the year ended 31 March 2021 for the charity, following:

Receipt of approved financial statements signed by the Board;
Receipt of a signed letter of representation; and
Receipt of the signed adjusted and unadjusted misstatements schedules to confirm the Trustees are in agreement with the accounting treatment of these.

Matters arising from our audit that we wish to bring to your attention are set out in Section 4.

AUDIT MISSTATEMENTS

As part of the requirements of International Standards on Auditing we are required to report any audit misstatements identified by our work which have been adjusted in the accounts. These are detailed in section 5 of this report.

We are also required to separately report any audit misstatements identified which are unadjusted, other than those which are “clearly trivial” to users of the Financial Statements. These are also set out in Section 5.

RISK OF FRAUD AND ERROR IN THE FINANCIAL STATEMENTS

We are required under international auditing standards to consider fraud risk throughout the audit. In particular we must consider management arrangements for preventing and detecting fraud and error.

Fraud risks may include asset sales at under value, suppliers over billing for goods or services, misappropriation of assets and cheque frauds, as well as manipulation of financial results.

This work is now complete and has not identified any matters which we wish to draw to your attention.

Audit Findings Report | Youth Commemoration Ground 3

5. Audit and Accounting Issues Identified During the Audit’

ACCOUNTING POLICIES

Financial Reporting Standard 102 requires that entities should review their accounting policies regularly to ensure that they are appropriate to their particular circumstances for the purpose of giving a true and fair view.

We have reviewed the charity’s accounting policies, as stated in the financial statements, and confirm that they are appropriate to provide relevant, reliable, comparable and understandable information.

RELATED PARTY TRANSACTIONS

We are required to focus on the identification and assessment of the risks of material misstatement associated with related party relationships and transactions.

We are required as an audit team to discuss the risks of fraud associated with related parties and to perform specific procedures on any related party transactions outside the normal course of business.

Transactions with related parties have been adequately disclosed in the accounts.

ACCOUNTING ESTIMATES

As auditors, we are aware that the selected basis of an accounting estimate may have a significant impact on the financial statements so in our work we need to identify all accounting estimates and the basis of the estimate and, where we consider there to be a high estimation uncertainty, we must ensure our audit work challenges the basis of the estimate.

We are also required to consider the outcome of accounting estimates in prior periods as a basis for our risk assessment in the current year.

The most significant accounting estimates concern depreciation of fixed assets, classification of funds, income cut off, cost allocation, and the basis and calculation of the provision for bad and doubtful debts.

We have reviewed these accounting estimates for the charity and conclude that they have been calculated on a basis that is consistent with our knowledge of the charity and the sector as a whole.

GOING CONCERN AND COVID-19

We have considered the charity’s ability to continue as a going concern for a period of at least 12 months from the date of approving the accounts, with additional emphasis on the impact of COVID19. We are pleased to report that there is no modification to our audit report.

Audit Findings Report | Youth Commemoration Ground 4

5. Audit and Accounting Issues Identified During the Audit’

1.1 UPDATE ON PRIOR YEAR FINDINGS

1	BOARD	MEETING MINUTES
	Issue	In the prior year it came to our attention that minutes from meetings are
		not formally documented for the Trust. It was recommended that the trust
		introduce a formal system for documenting these in order to operate in
		line withgoodgovernance.
	Update	A formal system hasn’t yet been introduced, therefore this action
		remains outstanding.

1.2 CURRENT YEAR FINDINGS – AUDIT & ACCOUNTING

There are no audit or accounting recommendations in the current year.

Audit Findings Report | Youth Commemoration Ground

6. Audit Misstatements

We are required to communicate all unadjusted misstatements, other than those that we believe are clearly trivial, to the Trustees. We are also required to report all material adjustments that management has corrected that we believe should be communicated to the Trustees to assist them in fulfilling their governance responsibilities.

There were no unadjusted or adjusted audit misstatements to report this year.

Audit Findings Report | Youth Commemoration Ground

Appendix i Letter of Representation

TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

Dear Sirs

During the course of your audit of our financial statements for the year ended 31 March 2021, the following representations were made to you by management and Trustees.

We acknowledge as Trustees our responsibilities under the Charities Act 2011 for preparing Financial Statements in accordance with the applicable accounting framework (SORP 2015 - FRS102) and for making accurate representations to you as auditors.

We confirm that in our opinion the financial statements give a true and fair view and in particular that where any additional information must be disclosed in order to give a true and fair view that information has in fact been disclosed.

We confirm that all accounting records have been made available to you for the purposes of your audit, in accordance with your terms of engagement, and that all transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and Trustees’ meetings, have been made available to you. We have given you unrestricted access to persons within the charity in order to obtain evidence and have provided any additional information that you have requested for the purposes of your audit.
We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud. We have disclosed to you all instances of known or suspected fraud affecting the entity involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysis, regulators or others.
The group has satisfactory title to all assets and there are no liens or encumbrances on the group’s assets, except for those that are disclosed in the notes to the financial statements.
We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties.

Audit Findings Report | Youth Commemoration Ground 7

Appendix i Letter of Representation

We have no plans or intentions that may materially alter the carrying value and where relevant the fair value measurements or classification of assets and liabilities reflected in the financial statements.
We confirm that significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable.
We confirm that the charity has had, at no time during the year, any arrangement, transaction or agreement to provide credit facilities (including loans, quasi-loans or credit transactions) for Trustees, nor to guarantee nor provide security for such matters, except as already disclosed in the accounts.
We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for, and disclosed in, the Financial Statements and that these have been accounted for in accordance with the applicable financial reporting framework (SORP 2015 - FRS102).
We confirm that we are not aware of any possible or actual instances of non-compliance with those laws and regulations which provide a legal framework within which the group conducts its activities and which are central to the group’s ability to conduct its activities, except as explained to you and as disclosed in the financial statements.
We confirm that there have been no events since the balance sheet date which require disclosing or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
We confirm that the group has not contracted for any capital expenditure other than as disclosed in the financial statements.
We believe that the group’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the group’s needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the group’s ability to continue as a going concern need to be made in the financial statements.
All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income.
We confirm that all related party relationships and transactions have been accounted for and disclosed in accordance with the applicable accounting framework (SORP 2015 – FRS 102).

Audit Findings Report | Youth Commemoration Ground 8

Appendix i Letter of Representation

We acknowledge our legal responsibilities regarding disclosure of information to you as auditors and confirm that:
So far as each trustee is aware, there is no relevant audit information that you as auditors are unaware of; and
Each trustee has taken all the steps that they ought to have taken as trustee to make themselves aware of any relevant audit information and to establish that you are aware of that information.

We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and expertise (and, where appropriate of supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the Trustees during the course of the audit.

Yours faithfully

……………………………………………………………………………Trustee

18[th] March 2022 ……………………………………….................................................Date

Signed on behalf of the board of Trustees.

Audit Findings Report | Youth Commemoration Ground 9