Charity Registration No 301395 SHOTGATE COMMUNITY ASSOCIATION ACCOUNTS FOR THE YEAR ENDING TH 30 JUNE 2025 SHOTGATE COMMUNITY ASSOCIATION Charity Registrion No 301395 Chairnlan MT G White Secretary Treasurer Mrs M Spellman Mrs D HaJ]nabuss Independent Examiner MrMRHogg Page Consolidated Balance Sheet Independent Examiners report to the Trustees Consolidated Income and Expenditure Account Notes to the Accounts The following does not fom part of the statutory accounts Committee Accounts Bal8J]ce Sheet Income & expenditUTe Account Social Sectton Income and Expenditure Account Schedule to the Account io li Page2of11 SHOTGATE com￿￿UNITy ASSOCIATION CONSOLIDATED BALANCE SHEET FOR THE YEAR ENDING 30 JUNE 2025 2025 2024 FIXED ASSETS 68,821 68.821 BUILDING AND INVESTMENT 28,259 39,307 CURRENT ASSETS Debtors for the Hall Prepa)qnents Closing Stock Cash in Bar Cash in Hand 50 50 57 167 14.072 862 73 15,503 16.753 15,208 LESS CURRENT LIABILITIES Prepaid Hire Charges Sun(lry Creditors 120 367 525 487 NET CURRENT ASSETS Represented by: CAPITAL FUND Balance brought fonvard Net Surplus/(Deficit) for the year 121,382 123,588 Page3 of11 SHOTGATE COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHOTGATE COMMUNITY ASSOCIATION report to the trustees on my examination of the financial statements of Shotgate Community Association ('the charity ) for the year ended 30 June 20?5 which comprise the Statement of Financial Activities, the Balance Sheet 8nd related notes. This Teport is made solely to the charity's t￿￿[ees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so thai I might state to the charity's trustees those matteTS I am required to state to them in this report and for no other putpose. To the ￿lIest extent pern]itted by law, I do not accept or assume responsibility to anyone other than the chartty and the charity's trustees as a body. foT rny work, for this report, or foT the opinions I have fonned. Responsibilities and basis of report As tbe trustees of the charity. you are responsÈble for the preparation of the financial statements in accordance ￿th the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's fmancid statements carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the ch￿lty Commission under section 145(5)(b) of the Act. An independent examination does not Ènvolve gatbering all the evidence that would be required in an audit and consequently does noi cover all the matters that an auditor considers in giving their opinion on the fmancial ststements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently, I express no opinion as to whether the financial statemeThts PTesent a 'true and fair. view and m! report is limited to those speciftc matters set out in the independent exajniner's statement. IDdependent examiner's statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material Tespect: > Accounting records were not kept in ttspect of the clwity &s Tequkred by section 130 of theAct" or Page4of11 > The financial statements do not accord those records; or > The financial ststements do not comply with the applicable requirements concerning the forni and content of accounis set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the cial statements to be reached. un len (Wickford) Ltd Office l Riverside Court 24 Lower Southend Road Wickford Essex SSII 8AW Page5ofll SHOTGATE COmI￿uNITy ASSOCIATION CONSOLIDATION INCOME AND EXPENDITURE ACCOUNT TH FOR THE YEAR ENDING 30 JUNE 2024 COME 2025 2024 Hire Charges for Hall Subs and Membership Fees Interest Rec'd & Income Tax Refi￿d Social Events Donations: 34,855 294 10,425 340 10,464 104 47.321 45,763 EXPENDITURE Community Hall Expenses: Caretaker Cleaning Materials General & Water Rates & Re￿se 12,935 1,418 1,327 3,115 4,618 523 19.665 ?,417 1.512 516 155 6,726 1?.714 776 563 3.403 1,721 i62 15,572 1,937 2,033 576 121 7,125 475 591 Electricity Telephone Repairs and Maintenance Insurance Membership Fees and Licences PTofessionaI Fees Printing, Postage and Stationery Social Event Exp Donation Misc Bank Charges 285 145 Totsl Expenditure 47.969 NET SURPLUS (DEFICIT) FOR THE YEAR 36 Page6of11 SHOTGATE COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS TH FOR TIIE YEAR ENDING 30 JUNE 2025 I. FIXED ASSETS 2025 2024 Freehold Land and Buildings . Cost 68.821 Furniture and Equipment: Cost New Purchases Depreciation: At 01.07.23 Charged foT the year 18.149 18,149 18.149 18,149 18.149 18.149 Net Book Value: 30 June 2024 TOTAL FtXEDASSETS 2. BUILDING AND INVESTMENT FUNDS National Savings Bank Lloyds Bank Business Call Account 11,519 27,778 28,259 Page 7of11 SHOTGATE COMMUNITY ASSOCIATION COIVIMITTEE AcCou￿rS BALANCE SHEET TH FOR THE YEAR ENDING 30 JUNE 2025 2025 2024 FIXED ASSETS 68,821 68,821 BUILDING AND INVESTMENT FUNDS 28,259 39,307 CURREiYf ASSETS Prepayments Cash in BaJ]k Cash in Hand 57 12,502 490 13,511 502 14.013 13.049 LESS CURRENT LIABILITIES Prepaid Hire Charges Sundry CreditOTS 120 318 525 1.381 (438) (1,906) NET CURRENf ASSETS li 119271 Represented by: CAprrAL FUND Balance brought fonvard Prior year adjustment Net surplus (deficit) for the year 119,271 120,307 8.616 1.036 119 271 Page8of11 SHOTGATE COMMUNI'fY ASSOCIATION COMMITTEE INCOME AND EXPENDITURE ACCOUNT TH FOR THE YEAR EI¥DING 30 JUNE 2025 COME 2025 2024 Hire Charges for Hall Subs and Membership Fees Interest Rec'd & Income Tax Refund Donations: Table Tennis. Wednesday Club 36,602 31,465 274 113 1.000 36,876 32,578 Social Section Contiibutiop. . (Building Fund) 1,600 2,600 EXPENDITURE Communtty Hall Expenses: Caretaker Cleaning MaieTials General & Water Rates & Refuse 12,935 1,418 1,327 3,115 4,618 523 19,665 2,417 12,957 650 958 4.670 1,489 130 15.561 1,590 490 403 300 ?79 125 io Electricity Telephone Repairs and Maintenance Insurance Depreciation: Furniture & Equipment Membership Fees and Licences Professional Fees Printin(F, Postage and Stationery Donation Mise Bank Charges 331 516 112 107 47,092 38,800 NET SURPLUS (DEFICIT) FOR THE YEAR Page9ofll SHOTGATE COMMUNITY ASSOCL4TION SOCIAL SECTION INCOME AI¥D EXPEI¥DITURE ACCOUNT TH FOR THE YEAR ENDING 30 JUNE 2025 2025 2024 COME Dances & Functtons, per schedule Donations Bank Interest 3.699 1,339 20 30 719 EXPEiwrfuRE Hire of Hall Sundry Items Printing. Postsge and Stationery Donations Payment to Shotgate Community Association (Building Fund) Bank Charges 1,181 277 43 1,112 581 581 350 2,600 2,600 38 Balance- Income less Expenditure Balance as at 30 June Stock @ year end Cash in Hand Cash at Bank Debtors Creditors 73 625 1,569 50 (48) 210 465 2,812 50 (256) Returned Fullds b/fivd Surplusl(Deficit) for year 2,IIE 580 3,228 (1.170) iii Page Ioof Il SHOTGATE COMMUNITY ASSOCIATION SOCIAL SECTION SCHEDULE TO THE ACCOUNTS TH FOR THE YEAR ENDING 30 JUNE 2025 COME EXPENSE PROFITIILOSS Table Tennis Event l Quiz Event 2 Halloween Event 3 Xmas Dance Event 4 Santa's Sleigh Event 5 New Year Event 6 Burns Night Event 7 Valentines Night Event 8 Quiz Event 9 Ceilidh Event 10 Quiz Raffles 450.00 700.00 1.116.00 261.85 350.00 408.35 251.61 900.00 2,867.98 383.22 141.40 188.15 350.00 707.65 {251.61} 80.00 847.02 206.78 332.60 980.00 3,715.00 590.00 474.00 618.00 1.782.00 271.84 890.01 346.16 891.99 10,425.00 6,726.26 3.698.74 Page 11 of11 Shotgate Community Association Trustees Report for the year ended 30 June 2025. Shotgate Community Association Report of the trustees for the year ended 30 June 2025 The trustees present their annual report and audited financial statements for the year ended 30 June 2025 and confirm that they comply with the Charities Act 2006, the trust constitution dated 27th March 1996, and More recently update with standing order relevant to the Policy Governing Conflicts of Interest dated 27th April 2022. Reference and Administrative Infonnation. Charity Name Charity Commission No. Principle Office Shotgate Community Association. 310395R The Community Hall 7 Bruce Grove Shotgate Wickford SS118QZ Holding Trustees Alan John Ursell Thomas Patrick Carey David John Shelley Audrey Patricia Mackintosh Robin Travis Managing Trustees Graham White (Chairman) Steve Hannabuss (Vice Chairman) Marion Spellman (Secretary) Dawne Hannabuss (freasurer) Val Travis Mick Broadway Dave Gibson Steve Gabriel Trevor Hammond Sue Hughes Peter Gargano Paul Stowman David Lipyeat Sian Lipyeat Auditors Hill Allan (Wickford) Ltd 1, Riverside Court. 24 Lower Southend Road, Wickford, Essex, SS118AW Bankers Uoyd's Bank Ltd Shotgate Community Association Report of the trustees for the year ended 30 June 2025 Structure, governance and management. Governing Document Shotgate Community Association is constituted as a charitable trust and registered with the Charities Commission under number 310395R. It is governed by a constitution last reviewed and agreed by the general committee to include a policy Governing Conflicts of interest 27th April 2022. Organisational Structure The Charty Trustees are responsible for the general control and management of the charity and its assets. The trustees give their time freely and receive no financial benefits. The Trustees meet 9 times per year in addition to an AGM (10 meetings per annum total), and are responsible for all decisions with respect to the running and maintenance of the building rts - facilities and service to the community. The management structure also consists of a buildings sub-committee and Social sub-committee. The Buildings sub-committee undertake reviews of the buildings and land, reporting back to the Managing Trustees at an Executive Committee meeting on any major building works required and any future developments to consider, having undertaken a thorough investigation gaining specifications for the works and quotations. The Social sub-committee organise events throughout the year. These include Dances, Quizzes and any other entertainment that from time to time may be required for all age groups. Recruitment and appointment of trustees. Following annual elections at the AGM the trustees are responsible for the recruitment and appointment of any additional trustees who can be co-opted on the the committee pending formal adoption at the next AGM. In selecting new trustees the current Trustees seek volunteers who are prepared to support our aims and the local community in line with constitution and the objects of the association. Risk Management The trustees assess the risks involved with running and maintaining a community hall that is open to the public and that is used on a regular basis by many "clubs" and community groups, along with small businesses that are providing essential services to our communty such as Yoga, Weight Watchers and a Play Group. Our management procedures are regularly reviewed and are in keeping with the latest insurers conditions. Our Objectives The objects of the association are to: Promote the benefit of the inhabitants of Shotgate and the neighbourhood without discrimination of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in the common interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants, Establish, or secure the establishment of a Community Centre and to maintain and manage the same in furtherance of the objects, Promote such other charitable purposes as may from time to time be determined, Community Activities Our hall is available for the purpose of celebration, education and recreation. It is also used by the Basildon District Council for elections and major planning presentations that are happening wrthin the area. The hall is used regularly for example, by a Play School, Karate Club, Over 50's Club, Table Tennis Club, Yoga Group, Slimming Group. In addition the Hall is used for private celebrations such as Wedding receptions, Birthdays etc., along with a number of social events organised by our Social sub committee including dances and a children's halloween party, Burns night dinner and dance, Xmas Eve Santa Parade, and multiple quiz nights, to name a few. We also occasionally have open days, showcasing the groups that use the hall and local small business, to publicise what the area has to offer. Plans for the future. We are continually monitoring the hall and its structure, plans are therefore always open to change, however at this time we are actively considering the merits of solar power and how that might reduce our environmental impact and longterm costs hoping this will help us to continue providing this communty service. IJ Sf Approved by the trustees and signed on its behalf by: Graham White (Executive Chairman) Dated: 2%