**Trustees' Annual Report for the period** Period start date Period end date Day01 Month07 2023 Day30 Month06 Yea2024 **From To** 

Section A                        Reference and administration details 

**Charity name** Shotgate Community Association 

**Other names charity is known by Registered charity number (if any)** 301395 ~~ee~~ **Charity's principal address** Shotgate Community Hall Bruce Grove Wickford **Postcode SS11 8QZ** ~~————~~ 

## **Names of the charity trustees who manage the charity** 

|**Trustee name**|**Office (if any)**|**Dates acted if not for**<br>**whole**<br> **year**|**Name of person (or body) entitled**<br>**to appoint trustee (if any)**|
|---|---|---|---|
|Graham White|Chairman||Elected  at AGM for|
|Trevor Hammond|Vice Chairman||a 2yearperiod|
|Marion Spellman|Hon Secretary||“|
|Dawn Hannabuss|Treasurer||“|
|Tom Carey|Social Chairman||“|
|Val Travis|Lettings Officer||“|
|Steve Hannabuss|General Commitee||“|
|Stephen Gabriel|General Committee|||
|Dave Gibson|General Committee|||
|Patricia Mackintosh|General Committee|||
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**Name Dates acted if not for whole year** Dave Shelley ~~—_———~~ Tom Carey 

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Alan Ursell Rob Travis Pat Mackintosh 

## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B              Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Members at AGM Trustee selection methods (eg. appointed by, elected by) 

## **Section B              Structure, governance and management** 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where Member of the Rural Community Council of Essex relevant, about:  policies and procedures adopted for the induction and training of trustees;  the charity’s organisational structure and any wider network with which the charity works;  relationship with any related parties;  trustees’ consideration of major risks and the system and procedures to manage them. 

## **Section C                    Objectives and activities** 

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The Association’s objective is to benefit the residents of Shotgate by providing a facility to promote education, social welfare, recreation and leisure activities. **Summary of the objects of the charity set out in its governing document** Shotgate Community Hall is well used throughout the week. The activities which are held there cater for all ages and include: A daily play group, an over 50’s group, Grove Social Group,, a wine circle, a karate group, a dancing class, a meeting of the Shotgate Wives Social Group,  ladies keep fit,Yoga group The hall is hired regularly to celebrate family birthdays, weddings etc. The Social committee organises a programme of dances, quizzes etc. throughout the year for the enjoyment of the community. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Additional details of objectives and activities (Optional information)** 

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You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

Section D                      Achievements and performance 

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Section D                      Achievements and performance 

**Summary of the main achievements of the charity** We have a rolling programme of improvement to the Hall. **during the year** Our next project will be to renew the heating system in the hall We have a growing number of people wishing to hire the hall and join the various activities which take place. Our Association continues to be the social hub for the residents of Shotgate. 

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## **Section E                    Financial review** 

**Brief statement of the charity’s policy on reserves** 

Finance is carefully monitored and reported by the treasurer at each of our 10 meetings per year.    Discussions are held as to the capital available and decisions made regarding future projects. 

**Details of any funds materially in deficit** 

None 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

**Signature(s)** 

**Full name(s)** Marion Spellman 

**Position (eg Secretary, Chair,** Hon Secretary **etc)** 

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