Charity Registration No 301395R
SHOTGATE COMMUNITY
ASSOCIATION
ACCOUNTS
FOR THE YEAR ENDING
30th June 2022
SHOTGATE COMMUNITY ASSOCIATION
Charity Registration No
301395R
Chaimian
Mr G White
Secretary
Mrs M Spellman
Treasurer
Mrs D Hannabuss
Independent Examiner
Miss L Garfinkle
Page
Consolidated B8lance Sheet
Independent Examiners Report to the Trustees
Consolidated Income and Expenditure Account
Notes to the Accounts
The followng does not form part of the statutory accounts
Committee Accounts
Balance Sheet
Income & Expenditure Account
Social Section
Income and Expenditure Account
Schedule to the Account
10
Page 2of 10
SHOTGATE COMMUNrrY ASSOCIATION
CONSOLIDATED BALANCE SHEET
FOR THE YEAR ENDING 30TH JUNE 2022
2022
2021
FIXED ASSETS
69.311
69,8D2
BUILDING AND INVESTMENT FUNDS
38.638
38.635
CURRENT ASSETS
D8blors for Ihe Hall
Prepayments
Closing Stock
Cash at Bank
Cash in Hand
1.903
964
45
22,042
418
103
25,046
513
24,407
26.626
LESS CURRENT LIABILITFES
Prepaid hire Charges
Opening Stock
Sundry Creditors
795
103
774
238
109
450
1.672
797
NET CURRENT ASSETS
130,685
Represented by:
CAPITAL FUND
Balance brought forward
Prior yr adj
Net Surplusl{Deficit) for the year
134,266
125,814
3,581
8,452
130,685
Page 3 of 10
SHOTGATE COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
SHOTGATE COMMUNITY ASSOCIATION
I report to the trustees on my examination of the financial statements of Shotgate
Community Association ('the charity,) for the year ended 30 June 2022 which comprise
the Statement of Financial Activities, the Balance Sheet and related notes.
Th?s report is made solely to the charity's trustees, as a body, in accordance with s¢ction
145 of the Charities Act 201 l. My work has been undertaken so that l rnighi slate to the
charity's trustees those matters l am required to state to thern in this report and for no other
purpose. To the fullest extent perniitl¢d by law, I do not a¢oept or assume responsibility to
anyone other than the charity and the Charity's trustees as a body, for my work, for this
report, or for the opinions I have formed.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the financial
statements in accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the charity's financial statements carried out under
section 145 of the Act and in carrying out my examination I have followed all the
applicable Directions given by the Charity Commission under section 145{5)(b) of the Act.
An independent examination does not involve gathering all the evidence that would be
required in an audit and consequently does not cover all the matters that an auditor
considers in giving their opinion on the financial statements. The planning and conduct of
an audit goes beyond the limited assurance that an independent examination can prov2de.
Consequently l express no opinion as to whether the financial statements present a 'tru¢
and fair, view and my report is limited to thos¢ specific matters set out in the independent
examiner's statement.
Independent examiner's statement
I have completed my examination. I confinn that no materi21 matters have com¢ to my
attention in connection with the examination giving me cause to believe that in any
tnaterial respect..
aeeounting records were not kept in respect of the charity as required by section
130 ofthe Act. or
the financial statements do not accord with those records. or
> the financial statements do not comply with the applicable requirements concerning
the fonn and content of accounts set out in the Charities {Accounts and R¢ports}
Regulations 2008 other than any requirernenl that the accounts give a 'lrue and fair
view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the
ex¢imination to which attention should be drawn in this report in order to enable a proper
understanding of the financial stat¢m¢nts to be reach¢d.
Lisa Garfinkle FCCA
Barrons Limited
Monorneter House
Rectory Grove
Leigh on Sea
Essex
SS9 2HN
24, October 2021
Page 4of10
SHOTGATE COMMUNITY ASSOCIATION
CONSOLIDATED INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 30TH JUNE 2022
INCOME
2022
2021
Hire Charges for Hall
Subs and Membership Fees
Interest Rec'd & Income Tax Refund
Social Events
Fudough
Donations:
Grants
Misc
33,439
1,279
17,745
86
104
2,202
9.208
200
10,193
44,129
30,330
EXPENDITURE
Community Hall Expenses:
Caretaker
Cleaning Materials
General & Water Rates & Refuse
Gas
Electricity
Telephone
Repairs and Maintenance
Resurface Car Park
Insurance
Depreciation:Fumiture & Equipment
Retumed Guarantee's
Membership Fees and Licences
Professional Fees
Printing. Postage and Stationary
Social Evenl Exp
Donation
Misc
15.292
833
1,205
537
1.917
100
12,668
9,269
322
239
1.271
1,462
4.211
2,017
490
3.008
489
720
550
6,524
200
1,161
1,905
1,069
161
472
120
1.036
Total Expenditure
47.710
21.878
NET SURPLUS (DEFICIT) FOR THE YEAR
3,581
8.452
Page sof 10
SHOTGATE COMMUNITY ASSOCIATION
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDING 30TH JUNE 2022
1 FIXED ASSETS
2022
2021
Freehold Land and Buildings:
Cost
68,821
68.821
Fumiture and Equipment:
Cost
New Purchases
Depreciation:
AT 01,07.21
charged for the year
18.149
17.676
473
17.168
490
17.659
16,099
1,069
17,169
Net Book Value.. 30 June 2020
490
981
TOTAL FIXED ASSETS
69,311
69,802
2 BUILDING AND INVESTMENT FUNDS
National Savings Bank
Lloyds Bank Business Call Account
11,508
27,130
11,508
27,127
38,635
Page6 of10
SHOTGATE COMMUNITY ASSOCIATION
COMMITTEE ACCOUNTS
BALANCE SHEET
FOR THE YEAR ENDING 30TH JUNE 2022
2022
2021
FIXED ASSETS
69,311
69,802
BUILDING AND INVESTMENT FUNDS
38,638
38.635
CURRENT ASSETS
Debtors for Hire of Hall
Prepayments
Cash in Bank
Cash in Hand
1.903
19,146
28
22,948
96
21,077
24,009
LESS CURRENT LIABILITIES
Prepaid Hire Charges
Sundry Creditor5
Other creditors
795
750
24
238
450
1,569
688
NET CURRENT ASSETS
127.457
131,758
Represented by..
CAPITAL FUND
Balance brought forward
Prior year adjustment
Net surplus (deficit) for the year
131.758
122,515
4,301
9,243
127,457
131,758
Page 7of 10
SHOTGATE COMMUNITY ASSOCIATION
COMMITtEE ACCOUNTS
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 30TH JUNE 2022
2022
2021
INCOME
Hire Charges for Hall
Subscriptions and Membership Fees
Interest Rec'd & Income Tax Refund
34,584
1.279
17,849
86
Grants
Fudough
Donations.. Table Tennis. Wednesday Club
Misc
10,193
2,202
35.866
30,330
Social Section Contribution: (Building Fund)
EXPENDITURE
Community Hall Expenses:
Caretaker
Cleaning Materials
General & Water Rates & Refuse
Gas
Electricity
Telephone
Repairs and Maintenance
Resurface Car Park
Insurance
Returned Guarantees
Depreciation: Fumiture and Equipment
Membership Fees and Licences
Professional Fees
Printing. Postage and Stationary
Donation
Misc
15,292
833
1,2Q5
537
1.917
100
12,668
9,269
322
239
1,271
1.462
4,211
2,017
3,008
490
1,905
161
1,069
340
720
550
200
142
472
365
40,167
21,087
NET SURPLUS (DEFICIT) FOR THE YEAR
4,301
9.243
Page 8 of 10
SHOTGATE COMMUNITY ASSOCIATION
SOCIAL SECTION
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDING 30TH JUNE 2022
2022
2021
INCOME
Dances & Functions, per schedule
Donations
Stock
Bank Interest
2.229
200
103
120
109
2,532
11
EXPENDITURE
Hire of Hall
Accountancy
Donation Th to SCA
Sundry Items
1,145
104
1,019
671
2,164
775
Balance - Income less Expenditure
368
786
Payment to Shotgate Community Association
(Building Fund)
Balance as at 1 July
Stock @ year end
Cash in Hand
Cash at Bank
45
416
2.098
2,559
368
2,926
103
416
3,132
3,651
786
2,865
Net Surplus (Deficit) for the year
Balance as at 30 June
Cash in Hand
Cash at Bank
390
2,896
3,286
416
2,098
2,514
Page 9 of 10
SHOTGATE COMMUNITY ASSOCIATION
SOCIAL SECTION
SCHEDULE TO THE ACCOUNTS
FOR THE YEAR ENDING 30TH JUNE 2022
INCOME
EXPENSE PROFITI{LOSS)
Table Tennis
Event 1 Quiz
Event 2 Halloween
Event 3 Xmas Dance
Event 4 Santa's Sleigh
Event 5 New Year
Event 6 Bums Night
Event 7 Valentines Night
Event 8 Quiz
Event 9 Barn Dance
Event 10 Quiz
Event 11
Raffle's
507.00
380.00
1.280.00
1,535.50
455.00
147.90
1.174.10
1,313.00
145.00
1,402.50
52.00
232.10
105.90
222.50
145.00
130.00
1.272.50
1.344.00
420.00
729.00
355.00
1.048.24
109.60
571.80
109.80
295.76
310.40
157.20
245.20
1,385.00
9.208.00
502.43
6.979.37
882.57
2,228.63
TOTALS
Page 10of 10
D
||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||Day01|Month07|2023||Day30|Month06|Year2024|
Year2024
## Section A Reference and administration details
**Charity name** Shotgate Community Association
**Other names charity is known by**
**Registered charity number (if any)** 301395
**Charity's principal address** Shotgate Community Hall Bruce Grove Wickford **Postcode SS11 8QZ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whol**
**e year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graham White|Chairman||Elected at AGM for|
||Steven Hannabuss|Vice Chairman||a 2yearperiod|
||Marion Spellman|Hon Secretary||“|
||Dawn Hannabuss|Treasurer||“|
||Dave Gibson|Minutes secretary||“|
||VVal Travis|Lettings officer||“|
||Trevor Hammond|General Committee||“|
||Stephen Gabriel|General Committee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||Dave Shelley||
1
**TAR**
Tom Carey Alan Ursell Rob Travis Pat Mackintosh
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Members at AGM Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where Member of the Rural Community Council of Essex relevant, about: policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
2
**TAR**
The Association’s objective is to benefit the residents of Shotgate by providing a facility to promote education, social welfare, recreation and leisure activities. **Summary of the objects of the charity set out in its governing document**
Shotgate Community Hall is well used throughout the week. The activities which are held there cater for all ages and include: A daily play group, an over 50’s group, Grove Social Group, a wine circle, a karate group, a line dancing class, and ladies keep fit. The hall is hired regularly to celebrate family birthdays, weddings etc. The Social committee organises a programme of dances, quizzes etc. throughout the year for the enjoyment of the community. Trustees have regard to the guidance issued by the Charity Commission **Summary of the main** on public benefit. **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
3
**TAR**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
4
**TAR**
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have a rollling programme of improvement to the Hall.with remedial work carried out as needed main hall. We have installed a hearing loop, which has been a welcome addition to the users of our hall. We havee a growing number of people wishing to hire the hall and join the various activities which take place. Our Association continues to be the social hub for the residents of Shotgate.
5
**TAR**
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Finance is carefully monitored and reported by the treasurer at each of our 10 meetings per year. Discussions are held as to the capital available and decisions made regarding future projects.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Marion Spellman **Position (eg Secretary, Chair,** Hon Secretary **etc) Date** 22nd June 2024
6
**TAR**
D
||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||Day01|Month07|2023||Day30|Month06|Year2024|
Year2024
## Section A Reference and administration details
**Charity name** Shotgate Community Association
**Other names charity is known by**
**Registered charity number (if any)** 301395
**Charity's principal address** Shotgate Community Hall Bruce Grove Wickford **Postcode SS11 8QZ**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whol**
**e year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graham White|Chairman||Elected at AGM for|
||Steven Hannabuss|Vice Chairman||a 2yearperiod|
||Marion Spellman|Hon Secretary||“|
||Dawn Hannabuss|Treasurer||“|
||Dave Gibson|Minutes secretary||“|
||VVal Travis|Lettings officer||“|
||Trevor Hammond|General Committee||“|
||Stephen Gabriel|General Committee|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
||**Name**|**Dates acted if not for whole year**|
|---|---|---|
||Dave Shelley||
1
**TAR**
Tom Carey Alan Ursell Rob Travis Pat Mackintosh
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Members at AGM Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where Member of the Rural Community Council of Essex relevant, about: policies and procedures adopted for the induction and training of trustees; the charity’s organisational structure and any wider network with which the charity works; relationship with any related parties; trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
2
**TAR**
The Association’s objective is to benefit the residents of Shotgate by providing a facility to promote education, social welfare, recreation and leisure activities. **Summary of the objects of the charity set out in its governing document**
Shotgate Community Hall is well used throughout the week. The activities which are held there cater for all ages and include: A daily play group, an over 50’s group, Grove Social Group, a wine circle, a karate group, a line dancing class, and ladies keep fit. The hall is hired regularly to celebrate family birthdays, weddings etc. The Social committee organises a programme of dances, quizzes etc. throughout the year for the enjoyment of the community. Trustees have regard to the guidance issued by the Charity Commission **Summary of the main** on public benefit. **activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
3
**TAR**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
4
**TAR**
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have a rollling programme of improvement to the Hall.with remedial work carried out as needed main hall. We have installed a hearing loop, which has been a welcome addition to the users of our hall. We havee a growing number of people wishing to hire the hall and join the various activities which take place. Our Association continues to be the social hub for the residents of Shotgate.
5
**TAR**
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Finance is carefully monitored and reported by the treasurer at each of our 10 meetings per year. Discussions are held as to the capital available and decisions made regarding future projects.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Marion Spellman **Position (eg Secretary, Chair,** Hon Secretary **etc) Date** 22nd June 2024
6
**TAR**