## **Sheering Village Hall (Registered Charity number 301393) Trustees Annual Report for the year ended 30[th] September 2024**
## **Governance**
The charity’s address is Sheering Village Hall, The Street, Sheering, Bishop's Stortford, Essex CM22 7LX
The charity manages a community building, to be used predominately by residents of the parish of Sheering and its immediate vicinity for recreational, social, educational and wellbeing purposes. The charity operates entirely for public benefit. The governing document is a declaration of trust dated 10th February 1947.
Trustees of the charity at 30[th] September 2024 were;Sally Devine – Chair (appointed October 2022) Alan Salisbury (appointed November 2023) Jessica Brittain (appointed October 2022) Benjamin Donnelly (appointed October 2022) Harry Bowerman (appointed October 2022) Steven Perrin (appointed May 2023) Sheena Pike (appointed October 2022)
## **Activities for the year 2023/24**
Sheering Village Hall attracts a wide range of user groups of all ages, who use the Hall for various activities including social, recreation, education and exercise purposes, catering for everyone from the very young to the elderly and everyone in between.
The hall is home to a Pre School every morning from Monday to Friday during term time. Afternoon and weekend activities include Bowls, Keep Fit, Dancing, Yoga, Zumba, Community Hub and Bridge Club. Grants were also received from Epping Forest District Council, ASDA and Essex Community foundation to run Youth Club sessions.
As well as income from hiring, the charity organises fundraising events during the year such as wine tasting, a Halloween Party, Bingo and a D-Day event
This year we obtained a grant from Essex County Council which will be used for hall renovations and maintenance and we received a restricted donation from the Pre School to be used specifically for hall renovation works. These works will be completed in 2025.
## **Accounts for the year 2023/24**
Overall, there was a surplus of £21,499 (unrestricted £5,731, restricted £15,768) compared to a surplus last year of £7,329. The charity has no employees. Bookings and hall management roles are undertaken by the trustees as volunteers.
## **Risk Areas and Risk Management**
Unrestricted fund cash and bank balances of £29,452 are held at the year-end, which is sufficient to cover one and a half years of running costs. The biggest risk to charity has been finding sufficient numbers of volunteers to serve as trustees.
It has therefore been decided to accept the offer of Sheering Parish Council to become sole trustee of the charity and this will take effect in 2025
## **Sheering Village Hall Registered charity number 301393**
## **RECEIPTS AND PAYMENTS ACCOUNT for the year ended 30th September 2024**
|Hall hire income
Government Grants
Other Grants and Donations
**INCOME**|Unrestricted
Restricted
Total
**£**
**£**
**£**
23,526
23,526
11,000
11,000
0
9,400
9,400
**2024**|**2023**
Total
**£**|
|---|---|---|
|Fundraising Activities|1,500
1,500||
|Interest
**Total value of Income**
**EXPENDITURE**
**Charitable Activities**
Youth Activities
Repairs & maintenance
Waste
Rates
Water
Light Power and Heat
Cleaning and Caretaking
Insurance
Audit and accounting
Advertising and Marketing
Office supplies
Licences and Subscriptions
Telephone and internet
**Other expenditure**
Professional Fees
Fundraising Expenses
**Total value of Expenditure**
**NET SURPLUS**
**BALANCE BROUGHT FORWARD**|0
0
**25,026**
**20,400**
**45,426**
-4,633
-4,633
-7,611
-7,611
-832
-832
-772
-772
-1,423
-1,423
-5,544
-5,544
-218
-218
-922
-922
0
0
-54
-54
0
0
-80
-80
-588
-588
-42
-42
-1,209
-1,209
**-19,295**
**-4,633**
**-23,928**
**5,731**
**15,768**
**21,499**
**23,721**
**23721**|**24,841**
**-17,512**
**7,329**
**16,392**|
|**Transfer between funds**|**0**||
|**BALANCE CARRIED FORWARD**|**29,452**
**15,768**
**45,219**|**23,721**|
## **Sheering Village Hall Registered charity number 301393**
## **STATEMENT OF ASSETS AND LIABILITIES at 30th September 2024**
||Unrestricted
Restricted
Total
**£**
**£**
**£**
**2024**|**2023**
Total
**£**|
|---|---|---|
|**BANK ACCOUNTS AND CASH**
Current account
29,452
15,768
45,219
**Total Cash Assets**
**29,452**
**15,768**
**45,219**
**OTHER MONETARY ASSETS**
**Debtors**
Unpaid lettings
**Liabilities**
Accounts and Independent Examination
228
**FIXED ASSETS RETAINED FOR USE**
Land and Building
Tables and chairs
Kitchen equipment
Office equipment
_Signed (Trustee 1): ______________________ Name: __________________ Date: _____
_Signed (Trustee 2): ______________________ Name: __________________ Date: _____
_On behalf of all trustees of Sheering Village Hall_||23,721
**23,721**
________
________|
## **Independent Examiner's Report to the Trustees of Sheering Village Hall (Registered Charity No. 301393)**
I report to the trustees on my examination of the accounts of Sheering Village Hall (the Trust), for the year ended 30[th] September 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I have identified a matter of concern that some of the source documentation for payments made from the bank account is not available.
I confirm that no other matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no other concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Gemma Humphries
Gemma Humphries Rural Community Council of Essex
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 5[th] March 2025