## **Trustees’ Annual Report for the period** **From 01/09/20 to 31/08/21** ## **Charity name: St Osyth Village Hall** ## **Charity registration number: 301388** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes of Para 1.17 TO MAINTAIN A VILLAGE HALL
the charity as set out in its FACILITY FOR THE COMMUNITY OF ST
governing document OSYTH AND OTHERS, ON A NON
-PROFIT BASIS. CLEANING AND
MAINTENANCE ARE CONTRACTED
OUT. 13 LOCAL GROUPS AND
ORGANISATIONS REGULARLY USE
THIS FACILITY, ALSO MEMBERS OF
THE PARISH HIRE THE HALL FOR
SOCIAL AND COMMUNITY EVENTS
Summary of the main Para 1.17 and Our Aim is to provide a pleasant, safe,
1.19
activities in relation to those clean environment for a wide range of
purposes for the public local groups and individual hirers to
benefit, in particular, the facilitate their activities within the Hall.
activities, projects or We actively promote the Hall and
services identified in the encourage new groups to visit the
accounts. premises.
We have had as many as 27 groups that
use the Hall on a regular basis, plus a
number of private hires during the
course of the year. The Hall was open in
September, with restrictions on
numbers attending, and Covid
precautions in place, but closed in
October due to Lock down. The Hall
reopened in June, again with restricted
numbers and Covid precautions in
place.
Statement confirming Para 1.18
whether the trustees have Trustees are regularly updated with
had regard to the guidance regard to Charity Commission guidance.
issued by the Charity The Trustees have reviewed the
Commission on public activities of the Charity & confirm that
benefit they meet the public benefit
requirement.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 **Not Applicable** **----- Start of picture text -----**
Policy on grant making
Para 1.38 Not Applicable
Policy on social investment
including program related
investment
Para 1.38 Volunteers help contribute to the
Contribution made by maintenance and upkeep of the Hall,
volunteers managing bookings, invoicing, and
taking payments, and in the day to day
running of the Hall.
The Local Parish Council Office is
Other located at the rear of the Hall, which
helps to make the Hall a centre for
information, administration and
community use.
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The Hall accommodates a wide cross
section of the local Community, from
Summary of the main Para 1.20 babies to the elderly, from sports clubs
achievements of the charity, to disabled groups and from diverse
identifying the difference the social, and religious groups.
charity’s work has made to We accommodate a large range of
the circumstances of its activities which bring members of the
beneficiaries and any wider Community together in a pleasant
benefits to society as a environment, promoting a positive
whole. Community spirit.
We also accommodate the Local Parish
Council; by allowing them to rent
dedicated office space within the
building and facilitating their meetings
within the Hall. The Hall is also used for
elections.
The Hall often hosts “Village” and social
events, so bringing together all
members of the Community.
The Hall also hosts a number of sports
and health promoting activities, and a
Baby Clinic is held in the Hall once a
fortnight, so helps to fulfil the health
needs of the Community.
The Hall also has an external, and two
internal notice boards providing a
central information point for the Village.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
We aim to keep the Hall safe, in good
Achievements against Para 1.41 repair and decorative order, and make it
objectives set attractive for the users. We have a
rolling programme of maintenance and
improvements
Income from the hire of the Hall and
Performance of fundraising from fundraising activities pay for the
activities against objectives Para 1.41 ongoing programme of maintenance and
set improvements
N/A
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The benefit of the lease signed by the
financial position at the end Parish Council for 7 years has been
of the period highlighted during the Covid Pandemic
in providing income when the usual
letting income fell away. In addition to
the Covid Grant of £10K received in the
financial year 2019/20 we have also
received further grants totalling £17907
in this financial year. It is proposed that
capital projects be carried out to
improve the hall eg Change lighting to
LED, replace ageing flat roof on annex &
replace old gas boiler with a more
efficient one.
Statement explaining the Para 1.22 As a matter of financial prudence
policy for holding reserves reserves of 3 or 4 months of normal
stating why they are held outgoings should be held.
Amount of reserves held Para 1.22 £38714 including covid grants £27907
Reasons for holding zero Para 1.22
reserves N/A
Details of fund materially in Para 1.24
deficit N/A
Explanation of any Para 1.23
uncertainties about the N/A
charity continuing as a going
concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Hire of the Hall and occasional
The charity’s principal Fundraising Event
sources of funds (including Para 1.47
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy N/A
adopted
Our income stream is fairly steady, and
A description of the principal Para 1.46 covers our day to day expenses. Our
risks facing the charity main risk would be from large,
unexpected expenses, such as
unforeseen repairs. Reduction in
income from reluctance of some hirers
to return balanced against continuing
expenses.
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts: Village Hall Trust
Type of governing document Para 1.25
(trust deed, royal charter) Trust Deed
How is the charity Para 1.25
constituted? Unincorporated Association
(e.g. unincorporated
association, CIO)
Trustee selection methods Para 1.25
including details of any The Parish Council of St Osyth is the
constitutional provisions e.g. Custodian trustee. The other trustees
election to post or name of are the Management Committee who are
any person or body entitled elected from the groups of regular users
to appoint one or more of the Hall.
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name St Osyth Village Hall
Other name the charity uses
Registered charity number 301388
Charity’s principal address
The Village Hall,
Clacton Road,
St Osyth, Essex
CO168PE
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Stephen Cole Chairman Management Committee
2 Stuart Brittain Treasurer Management Committee
3 Frances Brittain Secretary Management Committee
Catherine Booking Officer Management Committee
4
Venables
5 Barry Comer Premises Officer Management Committee
Maureen Doree RVS
6
Christine Harman Historical Soc.
7
8 Tina Edwards Priory Art Group
9 Pat Eagle Tuesday Carpet Bowls
10 Steph Smith Allotment Assoc
11
12 Michelle Thomas St Osyth Parish Council
13
14 Jim Bligh British Legion
15 Ray Titchmarsh Scouts
16 Colin Westripp Save Our St Osyth
Carol Jacobs Greenland Grove Animal
17
Sanctuary
18 Judy Ward Women’s Institute
James McColl Disabled Club
19
Smith
Heather Morton Badminton Club
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year St Osyth Parish Council** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the assets are held and how this N/A falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets N/A from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Stuart Robert Brittain **Full name(s)** Stephen Andrew Cole **Position (eg Secretary,** Chair Treasurer **Chair, etc)** **Date** ## **ST.OSYTH VILLAGE HALL** ## **Registered Charity no. 301388** ## **Receipts & Payments for the year ending 31[st] August 2021** |Unrestricted Restricted
**£**
**RECEIPTS**
**From Trading Activities**
Lettings
12406
12406
Recycling Credits
2828
2828
**From Voluntary Sources**
Grants
1830
1830
Fund raising
0
0
Compensation Brit Gas
0
0
Donations
0
350
350
Covid Grant
17907
17907
**From assets**
Sale of Snooker Table
1200
1200
**TOTAL RECEIPTS**
**36171**
**350**
**36521**
**PAYMENTS**
**Charitable Activities**
Waste collection
-1653
-1653
Cleaning Contract
-5648
-5648
Cleaning Materials
0
0
Rates and Water
-612
-612
Repairs and Renewals
-3143
-350
-3493
Insurance
-1642
-1642
Licences
-352
-352
Lighting and Heating
-3733
-3733
Printing & Stationery &
Telephone and Postage
-141
-141
Sundry Expenses
-159
-159
Community Guard
65
65
**Administration of the charity**
Independent Examination
-90
-90
Affiliation Fee (RCCE)
-72
-72
**Other Expenditure**
0
0
**TOTAL PAYMENTS**
**-17180**
**-350**
**-17530**
**NET DEFICIT / SURPLUS**
18991
0
18991
**Balances Brought Forward**
19723
0
19723
**Balances Carried Forward**
**38714**
**0**
**38714**
**2020/21**|**2019/20**
**£**
20400
902
1627
0
75
0
10000
0| |---|---| ||**33004**| ||-2230
-5576
-2078
-891
-5577
-1621
-547
-5472
-252
-200
-293
-84
-72
0| ||**-24893**| ||8111
11612| ||**19723**| ## **ST.OSYTH VILLAGE HALL** ## **Registered Charity no. 301388** ## **Statement of Assets & Liabilities at 31[st] August 2021** |||**MONETARY ASSETS**
**Deposits and Bank Balances**
Bank Current Account
Cash in Hand||||||||||**2021**
38714
0|||**2020**
19723
0|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| ||||**Deposits and Bank Balances**
Bank Current Account
Cash in Hand|||||||||||||| |||||Bank Current Account
Cash in Hand||||||||||||| |||||||||||||||||| |||||||||||||**38714**|||**19723**|| |**Debtors**||||||||||||||||| |||||||||||||||||| |||||||||disputed see||||||||| |||||Lettings outstanding||||report||||36|||0|| |||||||||||||||||| |||||||||||||**36**|||**0**|| ||||**Creditors**
Community Guard|||||||||545|||90|| |||||Community Guard||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||**545**|||**90**|| |||**NON MONETARY ASSETS**||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||||Land and buildings
Tables and chairs
Sound PA system
Kitchen Equipment
Cleaning materials|||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ## **Independent examiner’s report to the trustees of** ## **St. Osyth Village Hall (registered charity number 301388)** I report to the trustees on my examination of the accounts of St. Osyth Village Hall (the charity) for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mrs Janet Stobart, FCCA RCCE, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 1[st] October 2021 ## **ST.OSYTH VILLAGE HALL** ## **Registered Charity no. 301388** ## **Receipts & Payments for the year ending 31[st] August 2021** |Unrestricted Restricted
**£**
**RECEIPTS**
**From Trading Activities**
Lettings
12406
12406
Recycling Credits
2828
2828
**From Voluntary Sources**
Grants
1830
1830
Fund raising
0
0
Compensation Brit Gas
0
0
Donations
0
350
350
Covid Grant
17907
17907
**From assets**
Sale of Snooker Table
1200
1200
**TOTAL RECEIPTS**
**36171**
**350**
**36521**
**PAYMENTS**
**Charitable Activities**
Waste collection
-1653
-1653
Cleaning Contract
-5648
-5648
Cleaning Materials
0
0
Rates and Water
-612
-612
Repairs and Renewals
-3143
-350
-3493
Insurance
-1642
-1642
Licences
-352
-352
Lighting and Heating
-3733
-3733
Printing & Stationery &
Telephone and Postage
-141
-141
Sundry Expenses
-159
-159
Community Guard
65
65
**Administration of the charity**
Independent Examination
-90
-90
Affiliation Fee (RCCE)
-72
-72
**Other Expenditure**
0
0
**TOTAL PAYMENTS**
**-17180**
**-350**
**-17530**
**NET DEFICIT / SURPLUS**
18991
0
18991
**Balances Brought Forward**
19723
0
19723
**Balances Carried Forward**
**38714**
**0**
**38714**
**2020/21**|**2019/20**
**£**
20400
902
1627
0
75
0
10000
0| |---|---| ||**33004**| ||-2230
-5576
-2078
-891
-5577
-1621
-547
-5472
-252
-200
-293
-84
-72
0| ||**-24893**| ||8111
11612| ||**19723**| ## **ST.OSYTH VILLAGE HALL** ## **Registered Charity no. 301388** ## **Statement of Assets & Liabilities at 31[st] August 2021** |||**MONETARY ASSETS**
**Deposits and Bank Balances**
Bank Current Account
Cash in Hand||||||||||**2021**
38714
0|||**2020**
19723
0|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| ||||**Deposits and Bank Balances**
Bank Current Account
Cash in Hand|||||||||||||| |||||Bank Current Account
Cash in Hand||||||||||||| |||||||||||||||||| |||||||||||||**38714**|||**19723**|| |**Debtors**||||||||||||||||| |||||||||||||||||| |||||||||disputed see||||||||| |||||Lettings outstanding||||report||||36|||0|| |||||||||||||||||| |||||||||||||**36**|||**0**|| ||||**Creditors**
Community Guard|||||||||545|||90|| |||||Community Guard||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||**545**|||**90**|| |||**NON MONETARY ASSETS**||||||||||||||| |||||||||||||||||| |||||||||||||||||| ||||Land and buildings
Tables and chairs
Sound PA system
Kitchen Equipment
Cleaning materials|||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| |||||||||||||||||| ## **Independent examiner’s report to the trustees of** ## **St. Osyth Village Hall (registered charity number 301388)** I report to the trustees on my examination of the accounts of St. Osyth Village Hall (the charity) for the year ended 31 August 2021. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mrs Janet Stobart, FCCA RCCE, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 1[st] October 2021