RIDGEWELL VILLAGE HALL Trustees Annual Report the year ended 31" Drfember 2020 Objectives and Activities Summary of the purposes of the charity as set out in its ovemin document Summary of the main adivities in relation to those purposes for the public benefit. in particular. the activtties, projects or seprfices identified in the accounts. Para 1.17 To provide a Village Hall and Playing Fiekj for the inhabtlarts of Ridg8well. Pafa 1.17 and 1.19 During 2020 the village hall has teen Glosed for a major re-development and has only been used during January. This work, which was scheduled to have tEen completed in Autumn 2020. has been delayed on account of Covid 19. but the hall should be available again early in 2021 for the public benefit and regular use by various communty groups when perinitted. The playing field has remained open when pemttted and indudes a variety of play equipment for children and a good stze field used by the communty rou and children alike. Ridgewell Par¢sh Council, as sole trustee. has given due regard to the Charity Commission's guidan on public benefft and the hall is tun in accordan with the gurdance. Statement confimiing whether the trustees have had regard to the guidan( issued by the Charty Commission on public benefft Para 1.18 Additional infommtion (optional) You ma choose to include further statemerrts where relevant at)outr. P*a 1.38 Policy on grant making P¥a 1.38 Policy on social investment including prograTn related investment Contribution made by volunteers The extension and renovation project has been managed by a volunteer Project Director, vtho has also carried out landscaping, extemal signage yrk. Volunteers will continue to make a significant contrtbLrtion to the running of the hall and its activities when it reo ns. Parn 1.38 Other
Achievements and Perfomiance V¥hen the hall reopens it Wtll be used regularly by a number of community groups induding dan and fftness dasses, Women's Institute, Garden Society and others. The addth.on of a second room will enable greater use of the hall. which will increase beneffts and the range of activities available for the community. Summary of the main achTrevements of the charity. identfying the differen th6 charity's work has made to the circumstances of its beneficiartes and any Wmler benefits to society as a whole. Para 1.20 The hall 11 again provide the venue for the village fete and other communal village events. It vitll also be used as a polling station. Regular meetings of The Parish Council V11 be held in the hall as w11 as private and children's parties. All of the events held before the dosure have helped to brrng the communty together and reduced social isolation. Ihhen pemiitted the playing field has contin1 to see a significant increase in children's activty contrrlxrting to overall SFth and exer¢ise. As stated above the re-development and extension of the hall will be completed early next year and. rf Covid 19 restrictions allow, this will lead to increased use of the facilities. This wll benefft the whole communty which is also expanding with a number of addttional homes under constnjction. Additional infornMUon (optional) You ma choose to include further st*ments where relevant atKiut: Achievements against objectives set Para 1.41 Having reached the target required to start the re-develokYnent of the hall there has been Itttle or no fundraising during the period; but some signrficant contributions have been made by small business and individuals during the period. A small lottery fund continues to support the project. Performance of fundraising actFwti6s against objectives set P8ra 1.41 Charity does not hokl any investrnents. Para 1.41
Investment perfomance against obj'ectives Other Financial Review Revrew of the chaiity's financial position at the end of the period P•1.21 This has been an exceptional year for the Village Hall for two reasons.. the Hall Improvement Project (HIP) began in February wrth a projected six month building program duriThJ which the Hall would be shut: and the Coronavirus pandemiG which has caused signfficant delays to the HIP. The charity holds two accounts with Lloyds Bank The main account holds the funds necessary to run and maintain the village hall. At the end of the year this account held £11.420 which represents the general reserve tAus a managed fund of £290. Th8 second account holds restncted funds that are for the purpose of the Hall Improvement Project {HIP). At the end of the year this account had a balance of £81,534 sufficient for com letion of the ro Adequate reserves are to be held (a) for future repair and replacement requirements and (b) unforeseen contingencies. The former accfue through depreciation provisions and the latter have proved essential in the cuent ndemic. Funds held in the main account are sufficient to cover approximately one year operab'ng costs as well as a FKJrtion earmarked for repair and replacement of tangible assets as and when necessa . nla .Statemerrt explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held P*a122 Reasons for holding zero reserves Detsils of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 722 Para 1.24 rva Para 123 Additional infomiatlon {optional You ma choose to include further statements where relevant about". The charity's principal Apart from a brief peri(yJ at the beginning of sources of funds (induding any fundraising) the year there has been no trading income and little scope for fund raising as the Hall has been Glosed for redevelopment. The situation was further exacerbated by the coronavinjs pandemic which has delayed com letion of the HIP and lirnited Para 1.47
opportunities for furKI raising. The principal source of income for the year has been from grants. The Village Hall Management Committee was able to call down £380,000 of a £400,000 Big Lottery Grant grven to redevelop the Hall. The balance will be paid on practical completion of the project which has been delayed into 2021. A further grant of £75,000 was r1Ved from Athon with Communities in Rural England {ACRE). There were several smaller grants and numerous donations all hypothecated to the Hall Im rovement Pro ect. Opportunities to invest surplus funds not required for the nomial operation of the charity will b8 sought in accordance wilh the Trust Deed where practicable. Investment policy and objectives in¢luding any social investment poli adopted P4r• 1.48 AS previously mentioned th8 HIP end date has been delayed due to the coronavirus pandemic. The chanty's primary purpose 18 to provide a village hall for communty benefft and this too has been affected by the pandemic. The Retsil Hosta1ty and Leisure Grant re1Ved from 8raintre8 Distiict Counal in June has covered general operating costs. At this stage it is undear when and how government restrictions on SOC4al gatherings will be eased. It is likely that some restrtctions will be in pla for srgnificant part of 2021 and hence continue to have a detrimental impact on the charity's ability to fund raise and to provide an effectNely used ¢ommurMty resource. Further government support in the form of Additional Restrictions Grants may be available in 2021 to compensate for loss of charitable trading income until the hall is able to re-open. The expectation is that when restrictions are eased, the refurbished and extended Village Hall be a signthcant asset for the village and as such, will be a viable and valuable resource for the villa A description of the pTinLipal risks facing the charity P•rn 1.46 Other Ridgewell Village Hall held £92,955 in two bank accourts at the end of 2020, an increase of £42,000 compared with the beginning of the year . P4ra 1.48 Of this £81,534 was restricted to use on Hall Improvement and hence not available for general purposes. The whole of the £81,534 has been ¢ommitted for completion of the HIP. It is likel that £68.534 will be s nt on the
project in the first six mc¥rths of 2021. The balance of £13,000 will be held for 12 months from complètion to cover snagging. There are free reserves of £11,256 which represents approximately one year of operating cost and an alk)wance for the maintenance intact of tho fixed assèts which is consistent with the Sole Trustee's reserves policy. structure, Governance and Management D&s¢ription of tharity's trusts.. Type of govemiTrJ document 'arteri Pwa 1.25 Trust De8d (as amerKled 14 July 2015) How is the charty constituted? -iiroorated Par• 1.25 Tru$L Unincorporated Trustee fAection methods including details of any constitLrtional provisions e.g. election to post or name of any person or body entitled to appoirrt one or more trustees Pw•125 Ridgewell Parish Council. Addttlonal Inforniatlon (optional) You ma choose to include furtPKY statements where relevant about: Policies and procedures adopted for the indudion and training of trustees 91.57 The Sole Trustee has delegated the day to day running of It Ifillage Hall to the Village Hall Management Commrttee (VHMC) consisting of a minimum of five elected members including at least one Parish Councillor. The Parish Council employs a Treasurer as the financial controlFer for the VHMC. The hall is manajed in accordance wilh the Trust Deed, revant legislation and the necessary insurance., inspectsons and lin$ are in lace. The chanty's organisational structure and any wider neknvork with which the charity works P*rn 1.s1 Relationship with any related parties Paa 1.51
(Xher Reference and Administrative detsils Chari name Other name the chari US8S Re iSted charit number Charity's principal address Rid ell Villa Hall 301384 Postal Address.. Glo Portland Lodge. Chapel Road, RidgvHdl, C09 4RZ PhysirAI Address.. RWII Coron8tion Village Hall, Drury Lane, Rid ewell Halstead Essex C094SL Nam of th• ¢harSty tru8t•6• who manage ¢h•rlty TnMt•• n•m• Offlc•111 •ny) N•mg of p•rnon lor body) •ntltl•d Int tru•tsg Ifan Ridgewell Parish Council 10 12 13 14 15 16 17 18 19 20
orate trustees - names of the direct$ at the date the re Directar name rtwasa roved Name of trustees holding tiue to property bélonging to the charity Tru8ts• name Funds held as custodian trustees on behalf of othern Description of the assets nla held in this capaoty Name and objects of the harity on whose behalf the assets arg held and how this falls within the cu8todian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets
Addttional infommtion (optional) Names and addresses of advisers (Optional infomiallon) Type of Namo Address adviser Namo of chlof executfve or names of senlor staff mombern (Opuonal Infommtlon) Exemptions from disc108ure Reason for non-disclosure of ke rsonnel details Ridgewell Parish Counol acting as a whole is Sole Trustee not individual councillors Other o tional inforniation Declaratlons Th• tru•toos doclar• that thoy hav• approved th• trust••8' r•port abov•. Slgnod on bohalf of tho charity's tru•toes Slgnatsire($} Full name(s> Po$ltlon (eg Secrntary, Chalr. etc) Nyl Benwell Chairnian. Parish Council
RIDGEWELLVILLAGE HALL Reglstered Charlty 301384 Statement of Flnandal Actlvities for the ar ended 31 December 2020 HIPAIC Ilal•s Unrestr6cted RestFiCted Restricted INCOME iettings Frnm VOntVr Fundralsing natlon5 Grnnts Inwrance thae-Ot0 USertP5 Fam)ets' markets GIftAld mIslIanO¥S Frorn Auots Interest TOTALINCOME £?ts) £74&ts) f&639.50 £4{11 £4,341( £5,.55 £5,114.53 £553.642.57 £W.642.57 £,6.79 £7,561.53 £i&Of4J.IX) £35.00 £L391.75 £294.71 £43LOO o,oyAo) £o(K) £L531 £LCty15.31 £o¢)) £o.Tr) £43U27 EXPENtMTURE RefLtnd5 Ch•rfr•bl•Adl¥Stl•J Grants Salaries TTadingArtlvltles Oeanln8 and VAlntenJrKe a5S-CUtllnq Ener&y lolllelettrldtyl Water T•lephon• & Broadband Inspecuons Waste unceS Insurnnc• Depre¢latlon Admlnlstratlon of thidwlty Office Costs TraInInCoThferKes Independent Lxarnlnaiion sUbriptIons OtherEMponoltyrn Equipment Playin8 FIeldTe9 Famiers, markets Fundraisin8 Wl ImprtymrtPrnJeLtCoJts Archltett Fees Other profÈssioA•I fees TOTALPAYMEN15 .£357111 357 .£40.rAJ .£5 -EL37&16 .£691.94 .£361.83 -£L187.35 -£269.19 E6L65 E6L63 -£ts5.Q) -£443. -£361.22 1626.22 652.93 -Ea2. -£1,64I67 .q25Z29 -£ts3. -£.98 -£17.LXI -£197.62 .a925.OJ -a41 .942 4,1.20 .q727.98 -£11 m.15 £0. .D.754.75 .E7.FA.75 42411&74 .£4rn IRANSFERBEIWEEN FUNtkS -£49).035. £E8428338 £291> E34.84132 £724415.AJ fiii27D.96 £L175.48L84 f291] £91.737.88 f rn8.415.70
RIDGEWELL VILLAGE HALL Registered Charity 301384 Baance Sheet at 31 December 2020 2019 Land and gulldlngs Play Equipment Tanglble FixedA55ets ELI44.36 S.XIL22 £3.fKS.77 .ifA.226.3S £6,8¢.64 7,953.51 E676.844.15 OJIIRENT A55Efs Deposltsarrfl kOlI5 Uoyds CUrntA¢CoUnt Uoyds HIP Account L4J185 £433. E50,9KI.81 VAT reo)vernble Fund Raisin8 Expensès Lknpald lettln8S 22& £00) £125.24 Q95. 50.&) 22&) S:CURENTUAWUmES Archltettfee5 due IrbvolceforEquiprnent Invol fortildIngwork Independentexamlnatlon fee .TJ £51651.55 -am46 .£&M NEfcLIAIIENT ASSE15 £ll,284.37 fSL5ll.55 UllllfSTrICTEDFUMQS IYSTrICTEDFUNOS £L175,482.84 £693.$73.38 £72&415.70
RIDGEWELL VILLAGE HALL Re8lstered Charity no . 301384 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st DEMBER 2020 I ACCOUNTING POLiaES Basls of A(untIng These accounts have been prepared underthe historical cost convention with items cOgniSed at cost or transaction value unless otherwise sLited In the relevant notels) to these accounts. The accounts have been prepared in accordan with the Ststement of Recommended practi.. Accounting and Reporting by Charities preparing their actounts in accordance with the Financial Reportlng Standard applicable in the UK and Republic of Ireland {FRS 102) effertive ljanuary 2019, and wlth the Charities Act 21ni. The accounts for the previous accounting perlod were submitted to the charity commlsslon on a Recelpts and Payments basis and have been restated on an A(fTuals Basis for comparatlve purposes. The artlvltles of the charity meet the Public Benefit TesL The accounts for the year ended 31 December 2019were prevIouV prepared on a Receipts and Payments basis and hw4e been restated as accruals arxounts to enable comparison. Land and Bulldlngs Land and Bulldlngs managed by the tharlty cornprises Rid8ewell Villa8e Halland a lar8e storage shed. The value at ljanuary 2019 Is based on the insuftn valuation of the bulldlng plusa valuatlon ofthe land at( peracre. Hay Equlpment Play equipmentcomprfses Cllmblng Frame. Zipwire, Triple Swin& and Small Pirdte Shlp. Play Equlpment is depreciated at a rate of l(V• on a strai8ht Ilne ba5iS. A full year's depredatlon Is charged in the yearof purchase. Tanglble Flxed Assets Tangible Flxed Assets comprlse tsbles and chairs, kitchen equipmenL PA system I sound equlpment. Expendlture on items of over £2(Ki is capitallsed Fixed Assets are depreciated at a rdte of IIM on a strdight line basls. A full yearfs depreciation is charged in the year of purchase. FurKI Accountlng Funds held by the charfty are elther: unstriCted Funds These are funds whlth can be used in accordance with the charitsble objects at the discretlon of the tnjstees. These funds can only be used for partlcular restricted purposes within the objects of the charlty. Restrittions arise when speafied bythe donoror when fund5 are raised for particular restricted purp05e5. Restrltted Fund5 Income Income and donations are acmunted for as receved by the tharlty. No pÈmnentend0wrnents have been reiVed inthe period. Value Added Tax Value Added Tax is recoverable by the tharity a5 the sole tN5tee is Rldgewell Parish Coundl Expenditure Expenditure is recognised when a Ilability is incurred.
Notes to the Accounts {Ctinued1 2 LAND AND BUILDINGS 2020 2019 At ljanuary Capltalised Expenditure At 31 December £.64 É658,89).64 £486.02&n £1.144.919.36 £658 .6¢ During the year rebulldlng and refurbishmentworks totalllng £486,028.72 have been capitallsed, comprlsing Building work £468,955.86. Car Parking and Fenong£15,467.29 and Landscapin8 £Lfffi.57. The works have been fInand by grant funders. 3 PLAY EQUIPMENT ANO TANGIBLE FIXED ASSErs 2020 2019 Play Equipment Play Equipment Flxed Assets Flxed Assets Cost At ljanuary Addition5 At 31 December £22,522.87 £O.LX) Q2,522.87 £0. £4,Ct6.41 £21522.87 £4,CAh41 £21522.87 £0. Depredatlon At ljanuary Charge for the year At 31 Dember £4.569.36 £2,252.29 £6.821.65 a317.07 £2,252.29 É4.W.36 £0. £o.(J) £4C.&1 £4(fJ.64 Net Btx)k Value At 31 Dember £.7.22 £3.EQS. £17,953.51 £0. 4 EMPLOYEES The avernge monthly numberof employees durirvd the yearwas a5 follows: 2020 2019 Admin staff No employees reIved emoluments in ex5$ of £EQ,OJI
Notes to the Accounts (contlnued) 5 RESTRICTEO FUNDS AND GRANTS Balano at Grants Received OVOV20 Expenditure Balance at 3Y12120 HALLIMPROVEMENTS Numerous small donations GiftAid Essex County Council CIF Essex COMMlty Foundation Ridgewell Garden society Trdnsfer from General Fund Big Lottery- Main Grants Action with Communitie5 in Rural E55ex Garfield Weston Foundation- Grant Fowler. Smith &Jones Tom Amos Charlty- Grant Foyle Foundation Essex Asscn of Local Auths Ridgewell Parish Counol- Grant ECC- Locality Fund Clalrn Braintree OC Bernard Sunley (Grant) &84Z32 £9,4(YJ.55 £L045.31 £O.IKI £28,251.87 £1,045.31 £M),(XX). £3.CO). £3,(n).( .£W,CAJ).a) .£3,(m.Q) £0. £3,(KK). £w.ry)).o) £o.co £w,(w. É379.999.59 .£379,999.59 £o.o) £75.co). .£7S.L. £0. E>),(XD.(XJ .£30,CW.CO £0. £25.(fX).LK) -£14559.a) £10,440.70 £.().c £o.(rJ £,L.c(1 £7,Cth.CO £O.(KI £7,CM)).QM) ,C(O.CL) EO.0) £5,CO). £5.CKll(M) £0. £5,.c £1.38&98 .£L386.98 £0. £256.0) £0. £.0)).? £o.cD £io,c(o.c(J 574.(87.43 -514,201.87 94,737.88 34,842.32 The Trustee agreed In Dernber20l9 to transfer £IO.ill)from the General to the Restrlcted Fund (Hall Improvemmment Project) in sUPPOrt of the prolect. The trdnsferwas made during 2020. MANAGED FUND ToddlerGroupGrdnt
Independant Examlne¢s Report to the Tntstees of Ridgewell Vlllage Hau (Registered Charity number 301384) I report to the trustees on my examination of the accounts of the Trust for the year ended 31$1 December 2020. Responsibilities and basis of report As the charity trustees of the Trust you are responsit>le for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Arf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act. In carrying my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL Independ•nt examlnarfs statemMt I have compleied my examination. I confimi that no MerIal matters have come to rny attention in connection with the examination giving me cau8e to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records; or 3. the accounts do not rnpty with the applicable requirements ¢onceming the fonn and content of accounts set out in the Charities {Accounts arKI Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which atlention should be dtawn in this report in order to enable a proper under8tsnding of the accounts to be reached. Jan Stobart, FCCA RCCE offices. Threshefft>rds Business Parf(. Inworth Road, Feering, Essex C05 9SE 24th February 2021