## **Trustees’ Annual Report for the period** ## **From 1[st] January 2024 Period start date To 31[st] December 2024 Period end date** ## **Charity name: Rayne Village Hall & Playing Fields** ## **Charity registration number:301382** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**It is the main responsibility of the appointed**
**trustees to continually make sure that there is**
**efficient running of the Village Hall and all its**
**facilities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**As we are a non-profit making organisation, the**
**hourly rates are set as low as possible each year by**
**the trustees. This not only benefits local**
**businesses but also numerous local groups and**
**private hires along with the local village sports**
**teams that use our facilities. It is the responsibility**
**of the duly elected officers to make sure that the**
**set levels will generate enough funds each year to**
**enable the facilities and all associated equipment**
**to be kept in a safe and useable condition.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**To meet the requirements of the constitution the**
**trustees have regular structured meetings.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**All fund raising is controlled totally by the group of**
**elected trustees. It is their responsibility to make**
**sure that funds are available for them to use when**
**required. For major projects they will apply for**
**grants if available and add their own funds if**
**required to complete the project. It is the trustees**
**who are responsible for making sure that the**
**regular maintenance is completed along with**
**repairs, improvements and long-term major**
**projects. These will often be dictated by**
**amendments in legislation, repair of equipment**
**and general wear and tear whilst groups such as**
**RoSPA are employed to independently check our**
**equipment on an annual basis. Other service**
**contracts are in place where applicable to make**
**sure the equipment is serviced.**| |Contribution made by
volunteers|Para 1.38|**The trustees are all volunteers who give numerous**
**hours of their own time each year so that the**
**premises can remain open. This greatly helps the**
**manysmall businesses who regularly hire our**
**facilities. This also assists local sports teams who**
**are regular users of our facilities, whilst any**
**additional time remaining can be taken by private**
**hirers. Events in respect of fund raising are also**
**run by the trustees. It is also the trustee’s duty to**
**make sure any works carried out are done so at**
**the best value for money. This is completed by**
**continually monitoring all outgoings.**| |---|---|---| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|**N/A**| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| |**Financial Review**||| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity completed two very large projects that**
**had been planned for some years resulting in a**
**negative cash flow position for the year. However**
**the funds used had been ear marked for these**
**projects and we still retained our required reserves**
**held along with other funds for 2025 projects**
**planned.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Due to being a public building and having**
**numerous outdoor facilities we continually must**
**make sure repairs and ongoing maintenance are**
**addressed to keep the everything in line with**
**legislation and carry out works safely as and when**
**required. As this is an always changing remit, we**
**need to make sure reserves are there for both**
**emergency repairs and long term planned**
**works/projects. Any unused funds each year are**
**spent on improvements or added to our reserves.**| |---|---|---| |Amount of reserves held|Para 1.22|**£40,000. We aim to keep between £30-£40,000 to**
**cover for any type of emergency. **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no uncertainties about our charity not**
**continuing as a going concern. There are three**
**major factors that mean our Village Hall will**
**continue to remain open for the foreseeable**
**future. Firstly, there is the existing committee of**
**trustees who have made sure over many years**
**that we have built up a high level of reserves for**
**any major problem/issue that occurs. This has**
**certainly been useful and needed over the last few**
**years with enforced shutdowns due to Covid.**
**Secondly, the trustees have made sure that when**
**they can, they have applied for any grants which**
**have been made available by independent**
**organisations and Government/ Local authorities**
**which have been most welcome, appreciated and**
**a financial assist. Thirdly, the trustees work**
**tirelessly to organise additional fund raising**
**events.**| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**N/A**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**N/A**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustee**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by nomination at each AGM**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**N/A**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Rayne Village Hall and PlayingFields| |---|---| |Other name the charity uses|N/A| |Registered charity number|301382| |Charity’s principal address|Rayne Village Hall,
Oak Meadow,
Gore Road,
Rayne,
Braintree,
Essex.
CM77 6T| **Names of the charity trustees who manage the charity** |1
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3
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5
6
7
8
9
10
11
12
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14
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Michael Bamford|||| ||Tracy Dome|||| ||Tony Dome|||| ||Christy Bamford|||| ||Celia Murton|Secretary||| ||Robert Strzelecki|Chair||| ||Russell Davis|Treasurer||| ||Simon Tibbets|||| ||Shona Kemp|||| ||Carolyn White|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A **||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |**N/A**||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|RA Davis|| |---|---|---| ||Russell Davis|| ||
Treasurer|| ||28/03/2025|| ||28/03/2025|| ## **Statement of Activity Rayne Village Hall & Playing Fields January-December, 2024** |**Distribution account**|**Total**| |---|---| |Income
Donations - General
Donation - Table Tennis
Event - Sale of Tickets
Christmas Fayre
Christmas Panto
**Total for Event - Sale of Tickets**
Grant - Floor Refurbishment
Grant
Playground fence replacement
**Total for Grant**
Sales
Precept
Regular Hirers
**Total for Sales**
Solar Panel Income
**Total for Income**
Cost of Sales
**Gross Profit**
Expenses
Advertising/Promotional
Anglia Fire Service
Braintree Trade Waste
Business Licenses and Permits
ICO
**Total for Business Licenses and Permits**
Computer and Internet Expenses
Defibrillator Support Costs
Dues and Subscriptions
Grass Cutting - BDC
Hallmaster
Insurance Expense-General Liability Insurance
Janitorial Expense
Cleaner
Cleaning supplies
Holiday Cleaners
**Total for Janitorial Expense**
New digital display for Hall|105.00
550.00
0.00
353.56
144.22| ||**£497.78**
350.00
0.00
10,000.00| ||**£10,000.00**
11,617.34
1,131.00
24,361.87| ||**£37,110.21**
1,002.60| ||**£49,615.59**| ||**£49,615.59**
72.00
232.44
1,225.17
340.33
35.00| ||**£375.33**
398.40
162.00
13.50
-2,052.20
310.60
2,497.69
0.00
4,950.00
61.06
30.00| ||**£5,041.06**
1,141.59| |Outdoor Gym
Professional Fees
Accounting
Booking Clerk
**Total for Professional Fees**
PRS and PPL
PRS/PPL
RCCE
Repair and maintenance
Asbestos Report
Boiler Servicing
Car Park Barrier
Car Park Works
Encampment Security
Floor Refurbishment
Grass Cutting
New Carpets
New Hall Doors & Costs associated
Painting Entrance Hall & Toilets
Playground Fence Replacement
Playground Repairs
**Total for Repair and maintenance**
ROSPA
Uncategorised Expense
Utilities
Anglian Water
Electric
Gas
Mobile Phone
**Total for Utilities**
Window Cleaning
**Total for Expenses**
**Net Operating Income**
Other Income
Interest income
**Total for Other Income**
Other Expenses
**Net Other Income**
**Net Income**|370.80
0.00
540.00
1,280.00| |---|---| ||**£1,820.00**
254.02
289.24
80.40
495.86
270.00
264.00
801.69
1,306.40
43.29
1,182.00
2,552.71
1,542.00
17,522.52
1,830.00
13,013.42
1,577.29| ||**£42,401.18**
235.20
1,549.76
0.00
892.52
1,417.36
2,974.82
78.23| ||**£5,362.93**
210.00| ||**£61,991.11**| ||**-£12,375.52**
629.03| ||**£629.03**| ||**£629.03**| ||**-£11,746.49**| Accrual Basis Sunday, April 13, 2025 08:33 AM GMTZ ##