2021-03-31-accounts

North Fambridge Village Hall

(Registered Charity Number 301374)

Trustees Annual Report for the year ended 31[st] March 2021

Governance

The charity’s registered address is Village Hall, Ferry Road, North Fambridge, Chelmsford, Essex, CM3 6LS.

The charity is a Village Hall and attached School House building, to be used predominately by villagers for recreational, social and well-being purposes, as well as by those in the surrounding villages. The hall and school house are hired out by villagers and those in the vicinity for community clubs, such as scouts, art, bowls and bridge etc. The Hall was bequeathed to the village and the Village Hall Management Committee run the hall as Trustees. The trustees consider that the activities of the charity meet the requirements of the public benefit test.

The Governing document is a conveyance dated 30[th] September 1959 which states:

Trustees during the year were:

Trustees during the year were:
KerryBladen	Chair
Claire Udall	Treasurer
Martina O’Carroll	BookingClerk – resigned 15/2/21
Carolyn Fairchild	Health & Safety
Julie Waters	BookingClerk – appointed 15/2/21
Sue Smith	Secretary– appointed 8/2/21

Trustees are appointed at the AGM each year unless there is a need for a particular role in year. All Trustees work on a volunteer basis.

Activities for the year

North Fambridge Village Hall attracts a wide range of user groups of all ages, who use the hall for various activities including social, recreational, and for exercise purposes, catering for everyone from the very young to the elderly.

The hall was closed for a large part of the year due to Covid restrictions. When we were allowed to open again, there were restrictions in place, so not all groups returned to hire the hall. We continued to try and advertise the hall as much as possible when we were allowed to open, to maximise revenue.

Unfortunately, due to COVID, this year there were no fundraising events. We were lucky enough to apply for and be awarded a retail hospitality and leisure grant (“RHLG”) and other Covid grants from MDC in the total sum of £20,193.

Other income came from the hire of the Village Hall and School House. We had an unusual hire by a film company for a two week period which meant that our overall hire income was only down by approximately 25%. The PC once again gave a £3,000 donation from the precept, which is very much appreciated by the committee.

Our biggest expense was purchases of new equipment. A number of windows had blown so needed to be repaired. We also purchased new stacking chairs and a hearing loop which had been requested by the PC and other villagers. We were lucky enough to apply for and get a grant for part of the hearing loop from ECC. Our repairs and maintenance bill continues to be high this year. We had to employ a gardener to keep on top of the gardens and had to replace the taps and do some repairs in the bathrooms and kitchen. The entrance to the hall was in need of repainting and reflectors were needed in the car park to conform to Health & Safety. The annual fire safety check was carried out as required.

Cleaning and supplies were big expenses, increased by COVID regulations. Professional fees consist of PRS music licences, and the annual membership for the RCCE. Our insurance is a necessary expense. As expected, our electricity bill was almost half as the hall and school house have only been used sporadically.

The net surplus this year is £18,565 (as opposed to a deficit last year of £1,692), but this was only down to the unexpected RHLG and covid grants that we received. The charity was able to meet all its debts as they fell due. The Statement of Assets and Liabilities is healthy and stable. Even though, a larger profit than normal was returned, we should be granted business rate relief again next year as the profit came from the grant rather than ordinary activities, which will save us a considerable fee.

Major expenses that we are aware of going forward are the replacement of the fire exit and the fire exit ramp in the village hall. Obviously at this time we envisage some additional costs due to COVID19 regulations but this will become clearer with time.

Risk Areas and Risk management

The COVID19 pandemic and closure of the hall continues to present many challenges for the charity, and the risks are fully assessed each time a change in Government Guidance is released. All our clubs are notified and have their own risk assessments which need to incorporate COVID practices.

Cash and bank balances of £40,660 are held at the year end and the Trustees are confident that these reserves are sufficient to cover a year's operating costs and any major improvements needed in the near future. It is the hope that fundraising activities will be able to resume in the future, which will boost the charity’s funds.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc	Chair	Treasurer
Date

NORTH FAMBRIDGE VILLAGE HALL Registered Charity No.301374 Receipts and Payments Account for the Year Ended 31st March 2021

RECEIPTS From Trading Activities Hire of Hall and School House Electricity Meter receipts From Government RHLG and Covid Grants Other Grant Other Income Donations Events Refund of previous charges Interest from Assets TOTAL RECEIPTS PAYMENTS Trading Activities Water Rates Insurance Electricity Cleaning and Supplies Repairs & Maintenance PRS/PPL Fire awareness training Administration of the Charity Telephone, Postage, Stationery RCCE membership Miscellaneous expenses Other New Equipment Event Expenses Building Condition Survey TOTAL PAYMENTS NET SURPLUS/ DEFICIT Balance Brought Forward Balance Carried Forward	Unrestricted Funds Restricted Funds Total £ £ £ 4,137 4,137 62 62 20,193 20,193 1,760 1,760 3,020 3,020 116 116 112 112 27,640 1,760 29,400 -288 -288 -1,100 -1,100 -786 -786 -724 -724 -1,712 -1,712 -125 -125 -91 -91 -132 -132 -17 -17 -4,100 -1,760 -5,860 -9,075 -1,760 -10,835 18,565 0 18,565 22,095 22,095 40,660 0 40,660 2020/21	2019/20 Total £ 5,521 448 3,020 2,746 119
		11,854
		-239 -1,079 -1,305 -2,112 -2,862 -137 -180 -57 -3,773 -1,142 -660
		-13,546
		-1,692 23,787
		22,095

NORTH FAMBRIDGE VILLAGE HALL Registered Charity No.301374

Statement of Assets & Liabilities at 31st March 2021

MONETARY ASSETS Bank Balances Current Account Deposit Account Total HELD AS: General Fund - operating costs General Fund - balance Major Improvements Fund Debtors New equipment (deposit paid) Hall hire RCCE membership paid in advance Creditors MDC polling day May 2021 V Vincent/Smith June 2021 Independent examination Water NON MONETARY ASSETS Village Hall Building Outbuildings / Sheds Tables and chairs Alarm System Kitchen Equipment Hearing Loop	2021 £ 22,900 17,760 40,660 12,000 14,660 14,000 40,660 66 -208 -48 -113	2020 £ 2,247 19,848
		22,095
		12,000 3,627 6,468
		22,095
		500.00 35.00 -23

Independent Examiner's Report to the Trustees of North Fambridge Village Hall (Registered Charity Number 301374)

I report to the trustees on my examination of the accounts of North Fambridge Village Hall (The Trust) for the year ended 31[st] March 2021.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

J Stobart FCCA RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 10[th] January 2022