## **Chairman’s Report for the year end December 2022** Since the last AGM in 2021, I would like to think a degree of normality has returned to the Hall. Some users of the halls have not returned after the pandemic, but we have new hirers that have started up, and in 2022 a significant increase in income was achieved. The Halls are used by local groups as well as small businesses, and the Main Hall and Wignall Room together provide a popular venue for quizes and children’s parties, and welcome enquiries are ongoing for hiring of the Halls. The major repair work that had to be carried out around the roofs has now been completed. There are further work to be considered over coming months, not least the possibility of extending the car parking area – of course planning permissions may be required. We hope that this can be achieved with the least environmental impact. This would involve a lattice work embedded into the grass area, rather than by extending the tarmac area. This, as well as any maintenance works that might arise, will have to be financed through existing reserves. As a committee, we are extremely fortunate to have the ongoing services of Dave Huck in his role of caretaker, ably supported by his wife Sue, in ensuring the high standards of cleanliness of the buildings. During Dave’s recent ill health, his family have stepped in to help Sue, and he and the “team” are a prime reason for the continuing success of the Hall as a venue for all of the users. I am grateful for the continued support of the committee members, and as we go forward for the remainder of 2023 and into 2024, we will all continue to work to ensure the smooth operation of the Hall for the future. Now finally, I would like to say a big thankyou to Steve in the roles of Secretary and Treasurer. I know that this is a paid role, but I feel Steve goes above and beyond, certainly supporting myself and in keeping the administration of the Hall going into the future. Thank you – that is all from me. A Sparling Chairman Ogilvie Hall Management Committee Treawrers Reportfor year ended December 2022 An account summary report is attached for reference. Rental income significantly increased during 2022, after the impact of the pandemic that we saw In the previous 2 years. While it is not quite back to the 2019 levels (when the Montessori school were clients) other new hirers have stsrted who have lessened the impact of the school's closure. Debbie Millar's dance school is now the largest user of the facilities. and income from her is up 20% on pre pandemit levels. Table Tennis usage is up as matches have returned, and the rent that Lawford Parish Council pay for their offices is a sizeable contributorto the Hall's revenue. Expenditu￿ is up on previous year5, although not by as much as income. The increased caretaker's commission reflects the increase in income. and the heat and light costs ￿flected the longer openin8 hours of the Ha115. Rates for these for 2022 were rtot impacted by the si8nificant increase in market rates. as we benefited from a fixed price contract durin8 this time. Unfortunatety, new contracts that had to be negotiated at the beginning of 2023 has seen a massive increase in this cost. and this will be reflected in the 2023 figures. Maintenance expenditure was in line with the previous year with no major refurbishments being carried out. The committee are currently investigating the possibility of e￿endIng the hard standing car park area. and thls is a cost that may have to be conside￿d in the future. The figure for Licences relates to Perforniin8 Rights IKences. and cover5 a l year period. The refund item relates to a longstanding issue with the supplierofthe water suppty, whlch has now been resolved and resulted In a refund for rjver-payment forthe previous 3 years. As an old building, Ihe Hall requires re8ular attention to keep it in good condition, and the reseNes that we maintain ensure that we have sufficient monies available in the event of ur8eni or ￿MedIa1 work havin8 to be carried out. These accounts are reviewed by an Independent Examiner, and following this meetlng, a copy of the accounts and Chairman's report will be submitted to the Charity Commission. Steve Marr Treasurer, Ogilvie Ha51 Management Committee October 2023 O P4 0 C¢i