Kelvedon Hatch Village Hall Charitable Trust
Reg. Charity No. 301350 Poors Field, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
ACCOUNTS Receipts & Payments
1ST APRIL 2021 31ST MARCH 2022
Page 1
KELVEDON HATCH VILLAGE HALL CHARITABLE TRUST
STATEMENT OF ASSETS AND LIABILITIES YEAR ENDING 31/03/22
| B1. B2. B3. B4. |
CASH FUNDS Reserved Funds Emergency Repairs Essential Maintenance Fluctuation in receipts Projects Year end cash funds TOTAL CASH FUNDS OTHER MONETARY ASSETS INVESTMENT ASSETS ASSETS RETAINED FOR THE CHARITY'S OWN USE Land and Buildings at cost |
Unrestricted Funds 2021/2022 2020/2021 £ £ 2,000 3,000 3,000 5,000 2,000 12,000 5,000 0 121 201 12,121 20,201 0 0 0 0 57,988 57,988 |
Unrestricted Funds 2021/2022 2020/2021 £ £ 2,000 3,000 3,000 5,000 2,000 12,000 5,000 0 121 201 12,121 20,201 0 0 0 0 57,988 57,988 |
|---|---|---|---|
| 20,201 | |||
| 0 0 57,988 |
| Comprising: | ||
|---|---|---|
| Land | approx. 5 acres | |
| Building | Village Hall | 1 |
| Building | Annex | 1 |
| Tables | Folding | 24 |
| Fixed | 8 | |
| Chairs | Folding | 120 |
| Fixed | 20 | |
| Trolleys | Table | 2 |
| Chairs | 1 | |
| Food | 2 | |
| Cooker | 8 burner range | 1 |
| Fridge | 1 | |
| Freezer | 0 | |
| Microwave | 1 | |
| Hoover | 1 | |
| Filing | ||
| Cabinet | 1 | |
| Laminator | A4 | 1 |
| Tea Urn | 1 |
B5. LIABILITIES
| LIABILITIES TOTAL NET ASSETS Approved by the Trustees on Signed |
0 70,109 |
0 | ||
|---|---|---|---|---|
| 78,189 | ||||
| 23rdAugust, 2022 | ||||
| position if any | ||||
| David Hughes | Booking/Minute Sec | |||
| Janet M. Wright | Trustee |
Page 2
KELVEDON HATCH VILLAGE HALL CHARITABLE TRUST RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
| 2021/2022 | 2020/2021 | 2020/2021 | ||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| A | ||||||
| 1 | RECEIPTS | |||||
| Hire of Hall delivering charitable objects | 10,198 | 1,560 | ||||
| Hire of Land | 8,752 | 8,535 | ||||
| Hire of Buildings (net of returned damage deposits) | 2,075 | 0 | ||||
| Donations | 0 | 500 | ||||
| Grants | 17,387 | 26,943 | ||||
| Eon Refund | 363 | 142 | ||||
| Business Account Interest | 0 | 0 | ||||
| Total Receipts | 38,775 | 37,680 |
| A 2 There were no asset or investment sales A 3 PAYMENTS Refunded Hire Fees (Covid) 307 Utilities 2,218 Insurance 2,466 Buildings maintenance 29,172 Grounds maintenance (Trees & Sewers) 7,050 Cleaning 3,352 Refuse Collection 1,222 Administration Costs (PRS/APL/Sundries/Adverts) 272 Business Rates 2020 & 2021 795 Sub total 46,854 A 4 Asset Purchases 0 Sub total Total Payments Surplus (deficit) of income over expenditure -8,079.41 Reserves brought forward 1 April 2021 Reserves carried forward 31 March 2022 A 5 Reserved Funds Emergency Repairs Essential Maintenance : Fluctuation in receipts. Projects: New Curtains/Bring underused area back into service as storage. A 6 Year end cash funds |
307 2,218 2,466 29,172 7,050 3,352 1,222 272 795 46,854 0 |
0 46,854 (8,079) 78,189 70,109 2,000 3,000 2,000 5,000 121 |
817 2,106 2,367 7,997 6,805 1,894 1,042 358 0 23,385 0 |
0 |
|---|---|---|---|---|
| 23,385 | ||||
| 14,295 63,894 78,189 3,000 5,000 12,000 0 |
||||
| 201 |
A 6 Year end cash funds
Page 3
KELVEDON HATCH VILLAGE HALL CHARITABLE TRUST
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
1 ACCOUNTING CONVENTION AND POLICIES
The accounts have been prepared under the historical cost convention on the "receipts and payments" basis.
2 TRUSTEE EXPENSES
There were no expenses paid to or claimed by the Trustees.
3 REIMBURSEMENT TO TRUSTEES
Until the Trust gets its own electronic banking system, two Trustees offered to pay invoices requiring electronic payment and will be reimbursed as follows:-
| Covid Hall Hire Cancelled New Heating Boiler Gas & Electric Certs. Repairs & Decoration to: Exterior Building, |
£258.55 £7,610.48 £475.40 £3,294 |
Maint. & Repair Paths and Car Park Metal Cladding exterior wiring Sewer Lining & repair to surface of drive Insurance ProjectManagementHeater replacement |
|
|---|---|---|---|
4 ASSETS RETAINED FOR THE CHARITY'S OWN USE
Upkeep, refurbishment and repair costs relating to the buildings are written off to the Receipts and Payments account, with the buildings themselves being carried forwards in the Statement of Assets and Liabilities at their original cost.
5 GRANTS Received 21/22 Kelvedon Hatch Parish Council
| GRANTS Received 21/22 |
||
|---|---|---|
| Kelvedon Hatch Parish Council | Repair of Path | £6,720 |
| BBC/Gov Grants | ||
| Restart Grant | £8,000.00 | |
| Grant | £2,667 | |
| DONATIONS | £0 |
6 DONATIONS
-
7 No valuation survey of the property has been undertaken
-
8 The Charity had no restricted funds at the beginning or end of the year.
-
9 Administration costs are made up of payments of £92.08 to PRS & £180.00 to Brentwood Borough Council for the Premises License.
Page 4
KELEDON HATCH VILLAGE HALL CHARITABLE TRUST Trustees Annual Report 2021/2022
Section A
Charity Name Registered charity number Charity Address Trustees
Kelvedon Hatch Village Hall 301350
Poors Field, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
Trustee Name Office Balcombe, Raymond Dawson, Tracey Hughes, David Minute/Booking Secretary North, Catherine Treasurer Smith, Bryan Chairman Wright, Janet North, Richard
Dates Acted if not for Name of body entitled to whole year appoint a trustee Senior Football Club
Kelvedon Hatch Parish Council
Custodian Trustee
Official Custodian for Charities
Section B Type of Governing Document How the charity is constituted
Trust Deed Trust
Trustee selection methods Elected by beneficiaries 5 Bodies entitled to appoint trustees
The Kelvedon Hatch Parochial Church Council The Kelvedon Hatch Parish Council The Committee of the Kelvedon Hatch Football Club
no longer in existence
The Committee of the Kelvedon Hatch Women's Institute The Committee of the Kelvedon Hatch Garden Society The Committee of the Kelvedon Hatch Youth Club The Kelvedon Hatch Craft Club (from Dec. 06) The Kelvedon Hatch Art Group (from Dec. 06)
Co-opted 6
Section C
Summary of the objects of the charity set out in its governing document
Improving the conditions of life for the inhabitants of Kelvedon Hatch and the area of benefit.
Summary of the main activities in relation to these objects
Maintaining a village hall for the use of the inhabitants of Kelvedon Hatch in particular
for use for meetings, lectures and classes and for other forms of recreation and leisure time occupation.
Section D
Summary of the main achievements of the charity during the year.
Weekdays Dance and Drama Children/teenagers 3 afternoons/evenings per week Baby Sensory Babies 1 morning per week Art Club All ages 1 evening per week Art Club All ages 1 afternoon per week Play and Stay Adult/Children 2 mornings per week Martial Arts All ages 1 evening per week Various committee meetings Various village groups Approx. 4 per month Weekend Snr. Football Club Adult seasonal use 1 afternoon per week (approx.) Tennis Club All ages seasonal use 1 afternoon per week (approx.)
Page 1
TRUSTEES ANNUAL REPORT 21/22 Cont..
Continuing Public Benefit
The Trustees will encourage hiring for both traditional activities and novel pastimes from individuals, clubs or businesses as long as the purpose of hire is legal and will not bring the charity into disrepute and that it is clear that the hire will deliver the objects of the Charity to some or all of the beneficiaries.
Approximately 7% of hire is private and in the vast majority of cases are birthday parties for small children.
The cost of hire differentiates between types of hire and beneficiary status to ensure that the beneficiaries gain the most benefit.
Summary: Main achievements of the Trust during the year to facilitate delivery of the objects of the Charity.
Maintenance on the boundary trees was undertaken as the trees get older more needs to be done to care for them. The sewers have been inspected to obviate any emergency problems.
The rendering on the front wall of the hall, under the large window, has been repaired and the whole wall, including above the window, has been repainted. The path around the hall was also repaired with a grant from the PC.
Impact of Covid 19 Pandemic and Cost of Living Rise
Several new groups came forward once the hall was open again, but only one is continuing. This is a Play and Stay session (2 mornings a week) run by a grandmother for young mothers in the village.
One group was lost entirely (Pilates) as the leader found that she could work just a well via Teams. The other established groups came back and are doing well.
As the cost of living rises it is hoped that the effect on hire will be limited, but with nearly all the groups being from the younger age bracket, the lack disposable income may well cause some impact.
Meetings of the Trust Board
As allowed in the Trust Deed, the Trustees are now meeting every other month and will monitor to see if this is a more efficient way of working.
Online Banking As security around these accounts seems to been strengthened, the Trust will apply for these services. The financial policy will be revisited to make any adjustments necessary when the application is successful.
Section E
Policy on reserves
There must be enough money reserved to undertake Emergency Repairs as they occur along with essential planned maintenance.
Receipts from hire is critical, unfortunately, matters outside of our control can cause fluctuations and we must have a reserve to ensure prompt payment of invoices.
Projects will be undertaken as and when either the Trust has enough funds and/or grants become available.
Emergency Repairs Essential Maintenance Fluctuation in receipts Projects New Curtains/Bring underused area back into service as storage.
Total Reserves
Year end cash funds
2,000 3,000 2,000 5,000 £12,000 £121
| Approved by the Trustees on Signed |
23rd. August, 2022 | position if any | |
|---|---|---|---|
| David Hughes | Minute/Booking Sec | ||
| Janet M Wright | Trustee |
Page 2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Kelvedon Hatch Village Hall Charitable Trust | Kelvedon Hatch Village Hall Charitable Trust | Kelvedon Hatch Village Hall Charitable Trust |
|---|---|---|---|
| 31stMarch, 2022 | Charity no (if any) |
301350 | |
| 1 & 2 | |||
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/3/2022 |
I have completed my examination. I confirm that no material matters have come Independent examiner's to my attention in connection with the examination which gives me cause to statement believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
David Williams | 16/11/22 |
|---|---|---|
| David Williams | ||
| None | ||
| 45. Roding Drive, Kelvedon Hatch Brentwood, Essex CM15 0XA |
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .