THE VILLAGE HALL, HIGHWOOD ANNUAL REPORT & ACCOUNTS 31st MARCH 2025 Registered Charity Number 301343 THE VILLAGE HALL, HIGHWOOD YEAR ENDED 31 MARCH 2025 cO￿rENTs Tru￿ee$. report Independent Examinerfs report Receipts & payments Slalement of assets & li8bili(ies THE VILLAGE HALL, HIGHWOOD TRUSTEES. REPORT YEAR ENDED 31 MARCH 2025 The Trustees have the pleasure in presenting their report and the financial statements of the Charity for the year ended 31st March 2025. REFERENCE AND ADMINISTRATIVE DETAILS Charity Name The Ifillage Hall, Highwood Charity Number 301343 Address Highwood Village Hall Highwood Road Chelmsford CM13QW Trustees S Maclean M Cameron D Cameron M J Goddard J R Young Independent Examiner Alex Stone FCCA Edmund ca￿ LLP 146 New London Road Chelmsford Essex CThA2 OAW THE VILLAGE HALL. HIGHWOOD TRUSTEES. REPORT lcontinuedl YEAR ENDED 31 MARCH 2025 OBJECTIVES AND ACTIVITIES The objects of the Trust, as set out in the goveming document, are to manage 3 community fa&lity by way of a villa9tt hall for educatitsnal and leisure purposes for the local wmmunity. The Trustees ojnfimi that the activities of the charity are undertaken to achieve the tharty's aims wth ￿gard lo the public benefft guidan￿. ACHIEVEMENTS AND PERFORMANCE CHAIRMAN'S REPORT It is with grBat pleasure that I present this yearfs Annual Report for Highwotsd Village H811. Over the past year, we've ctsntinued to build on our surLesses, strengthen our communty ties. and make meaningful improvements to the hall's facilTbes and sust8inability. A major milestone has been the expansion of our solar energy $yst$m. We have now maximised the available rotsf space with the insta112tion of additional solar panels, taking another important step toward energy self-5uffiaency and reduang our dependen￿ on the grid. I wtsuld like to extend special thanks to David Cameron for oversèeing the oryani$alion and c>rder of the new panels. OUT open foyer area remains a welkloved space for residents and visitors 31ike. It has becoma 8 regular meeting point for parerts, local groups, and passers-by. As part of our community focus, we continue to offer a free b<)ok exchange and a seed bank. along with complimentary Coffee and hot chocolate for those who stop in. Communty events remain a key part of what we do. One highlight eoch year is the December tractor njn pro￿ssion, during which we open our doors and share festive refreshments with all who attend. As always, l am In¢￿￿lty￿ grateful to our dedicated trustees and committee members who work tirele551y to ensure the hall remains dean, modern, welcoming, and finanaally sustainable. My thanks go, in no particular order. tr).. Janel Ytsung. David Cameron, Margaret Cameron, Martin Goddard, Alison Shuttleworth, and Brian Murphy. Our bookings continue to increase. reffecting the v8lue the h811 brings to the local area. Sincer¢ thanks to our booking5 clerk, Tracy Stringer. for her continued commitmentto supporting our hirers and keeping everything running smoothly. Our thanks as ahtkys goes to Edmund Garr LLP for providing the Charty with expert accounting and independent examination setmce. FINANCIAL REVIEW Our receipts and payments accounts show net payments of £11.072 in the year {2024- nel receipts of £3651. The deficit wss due lo expenditure on additional s(>lar pands as mentioned above. At the year end the charity had cash balances lotslling £54,655. THE VILLAGE HALL, HIGHWOOD TRUSTEES. REPORT Icontinuedl YEAR ENDEO 31 MARCH 2025 Rèserves Policy Reserves a￿ required to meet the Nomal tunning costs of the Village Hall as well as any unexpected maintenance costs. In addilTOn reserves will be usèd to fund future improvements lo facilities. STRUCTUR4 GOVERNANCE AND MANAGEMENT The Trust is constituted under a Trust Deed dated 5th August 1949 and was registered as ¢*arity on 8th May 1963. The Highwood Village Hall Committee are a management committee publicly elected al the AGM every September lo manage the Trust. All members arè volunteers and retire annually at the AGM where new representatives of the Parish or user groups have the opportunity to put themselves fotward and join the Highwood Village Hall Commtttee. Thè Highwood Village Hall Cornrnittee ¢onsists of no more than 15 members and the qUOTurn shall never be less than a third of the L)Jmmittee members. Approved by the Trustees on .................. . and signed on their behalf by-. Stsv¢ Macloan Ch8Tm)an THE VILLAGE HALL, HIGHWOOD INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MARCH 2025 I report to the charity trustèès on my examirTralion of the acctsunts of the charity for the year ended 31 March 2025 which are Sel out on pages 5 10 6. Responsibilities and basis of report As the charitls trLJStees YOLJ are responsible for the preparatitsn of the accounts in accordance with the requirements oflhe Ch8rities Act 2011 (the Act?. I report in respect of my examination of the charity's accounts carried OLrt under section 145 ofthe Act and in carying out my examTnation I have followed all the applicable Dirèctions given by th? Charity Commission under section 145IS)Ibl of the Act. Independentexaminerfs statement I have completed my examination. I confirm that no material matters have come lo my attention in nneclion with the examination giving me cause to believe that in any rllaterial respect.. accounting records We￿ not kept in respect of the charTty ae£ordan¢e with section 130 of the Act., or 2. the accounts do not accord with thesÈ records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable proper understanding of the ac¢ounls lo be reached. Alex Stone FCCA Edmund Carr LLP 146 Nèw London Road Chelmsford CM20AW THE VILLAGE HALL, HIGHWOOD RECEIPTS AND PAYMENTS YEAR ENDED 31 MARCH 2025 3110312025 rotsl 3110312024 Totsl Unrestricte Restrlcted Receipts Hall hire turnover EDF ￿neWable in￿rne Interest Donations 35.001 7.807 648 180 35,001 7,807 648 30,833 8.197 674 Total Receipts 43,636 43.636 39.870 Payments Retumed hi￿ fee deposits Repairs and maintenanc8 S81aries Electriaty Cleaning Miscellaneous @xpense8 Accountsncy and p8yroll fees Telephone and broadb&nrJ Ratss Insuran RCCE membership Music litsnces 5.142 6.210 8.923 1.867 8,239 363 1,186 5,142 6.210 8.923 1.867 8.239 363 1.188 8,620 225 8,190 9.523 4,931 2.991 1,553 1,004 1,594 796 78 917 80 1.290 917 80 1,290 Stsb total 35.081 35,061 39.505 Asset purchases Solar P2nols Sub total 19,647 19.847 19.647 19,647 Totsl Payments 54.708 54,708 39,505 Net reeerptsllpaymentsl 111,0721 (11.0721 385 Cash fvnds last y•ar end Cash funds this year end 65.727 65.727 65,362 54,655 54,655 65,727 THE VILLAGE HALL. HIGHWOOD STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 MARCH 2025 3110312026 3110312024 Cash Fun(ts Cash at bank 54,655 65,727 Fixed Assets at Cost . Buiklings and ffttings 440,260 420.613 440,260 420.613 Approve(J by the Trustees on .......................... and signed on their behalf by.. Steve Maclean Chaiman