Charity Registered Number: 301336 HAWKWELL VILLAGE HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS For the year onded 30 September 2025 HAWKWELL VILLAGE HALL REPORT AND FINANCIALSTATEMENTS For the year ended 30 September 2025 CONTENTS Charity Information Directors andTrustees Report Independent Examiner's Report Statement of FinancialActivities Balance Sheet 9-13 Notes to the financial statements HAWKWELL VILLAGE HALL CHARITY INFORMATION Trustees B Giles J Duboux J Hammond HonoraryTreasurer K Sinclair Honorarysecretary L Purkiss Charity number 301336 Princlpal Office Hawkwell Willage Hall 155 Main Road Hawkwell Hockley Essex SS5 4EL Independent Examiners Simpson Wreford LLP Chartered Accountants Wellesley House Duke ofwellington Avenue Royal Arsenal London SE18 6SS Bankers Barclays Bank PIC I Churchill Place London. E14 5HP HAWKWELL VILLAGE HALL TRUSTEES REPORT For tha year onded 30 September 2025 The Trustees present their report and financial statements forthe year ended 30 September 2025. The financlal statements have been prepared in accordance with thé accounting pollcles set out in the notes to the accounts and comply with the charity's govèrnlng document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing thelr accounts in accordance with the Financial Reporting standard applicable in the UK and Republic 01 Ireland IFRS1021. leffeetive 1 January 20191. STrUCTURE. GOVERNANCE AND MANAGEMENT H8wkwell Village Hall is a Tegistered charity unincorporat8d association and is governed by its Charity Commission scheme dated 4 February 1963. The h811 has been in existence lor sixty-three years, wven its Charity registration in 1963 and offlcially opened in February 1964. The ¢harity number is 301336. The Trustees. who acted during the period and formed the charity's Man8gement Committee. are given on page 2. The Charity's policy on the recruitment of Trustees is to ensure that the Management Committee represents local residents. On appointment, all Trustees are given an introductory pack setting out their responsibilities and providing them with key factual information about the operation of the Charity. Annually. the Trustees assess their requirements and provision for additional recruitment is made accordingly. The TrusteelTrustees and the Village Hall Management Committee meet 6 times a year to consider and assess any requirements and provisions that are required for action. Day-to-day managernent of the hall is carried out by the Man8ger/Letting Officer who delegates and duties to the Caretaker or Cleanerwho is on dutythatweek. AIMSAND OBJECTIVES Th8 Hawkwell Village Hall was established to: • Provide a space for local residents, young and old, to enjoy and partake In social activities • Provide 8 space oducation and training. sports and culture. Ail income received bythe Charity was in furtherance ofthe Charity's long-term objective, The Trustee8 conf irm that they have complied with the duty in section 4 of the Ch8rf(ies Act 2011 to have due regard to the Charity Commission's general gui(iance on public benefit, 'Charities and Public Benefit,. The maln activities undertaken to further the charity's purposes forthe public benefit are detailed above. ACHIEVEMENTS AND PERFORMANCE The Hall & Annexe are used by the Ioc81 community and suriounding communities for the following activities duringthe week on 8 regular basis: Main Hall Hlres Clever Clogs P￿-sChool during the week and also during holidays. Sllmmingworld. Southend and District Budgerigar and Foreign Birds Society Bird Show. Zumba Fitness Classes. lonce a week] Vulcan Restoration Society. [once ayearl. Hawkwellvillage. Universityofthe Third Age [HVU3A]. IMeeting4th Thursdayonce a monthl. HAWKWELLVILLAGE HALL TRUSTEES REPORT For the year ended 30 September 2025 IgniteTae Kwon do M8rtialArts. l once aweekl- Elèvation Dance Studio-children dance class. lonce a week). Polling Statlon [at election tim8sI. Tai Kwando. Annex Users Clever Clogs Pre-school. There are 2 Meditation groups & a Craftgroupwho usetheAnnex on a regular basis. Car Park Hockley& District Horticultural Soclety. Fromtheiriock up. [Sundays- Februaryto Octoberl. Hawkwoll Parlsh Council Offlce Operate8 from an office in the Annexe at rear of the Hall building. Exlernal Garage Hlre Rob Bryan. General The Main Hall and Annexe is used by the regular hirè groups as shown above and is hired at other times by various groups, for Weddings, Birthdays, Dances, Children's parties etc. thus providing a local venue wherethe communitycan gathertogether. The Hawkwellvillage U3A hold theirmonthlymeetings atthe hall On the 4th Thursday ofth8 month. The Hall and Annexe has a¢c8ss for wheelchairs. is well run and kept in an excellent state of repair with all windows and outside doors of UVPC and double glazed as standard helping to keep down maintenance cost8. The Hall has LEO lighting panels installed which makes the h811 much brighter gnd hopefullysaving in the electricity Cost. The Hall and Annexe have been passed bythe Are8 Fire officer and both tha Hall and the Annexe have a linked Fire Alarm system in place. The Hall and Annexe are kept warm durlng the winter period with large gas heaters, with 2 new heaters installed in the main hall and 1 for the lobby. All heaters arB serviced yearly and have a Carbon Monoxide alarm fitted in the area's where they are situated. Allf ire èxtingulshers are inspected 8t regular periods by an outside company atso the electrics Inspected regularly. WIFI has been fitted for the users ol the Hall and Annex. The Hall has a Hearing Loop Systern installed which can be used by users for lectures. talks etc. A garden was created as permanent celebration of the Queens Jubilee and trees planted along the fencing. The hall gets many Inquiries from its own wèb site and email. whlch shows 8vailability in th8 current month and information for future bookings for both the Main Hall and Annexe. HAWKWELL VILLAGE HALL TRUSTEES REPORT For the yogr ended 30 September 2025 FINANCIAL REVIEW The charity's accounts show a deficit this year of £5,007 resultlng in closing reserv8s of £967.238 at the end oftheyear. Theyearend reserves Pre a ¢omposite oftwofunLIs. Unrestrlcted-gon8ralfunds. moneys held in this fund can be expended in any manner the Trustees decide. subject to the objectives of the charity. At the end of thè year this fund stood at £112.980. Unr8Strlcted-unr88lisedlunds. Moneys held in respectofthe revaluation of land & buildings, this fund stood at £854,258 at the end of the year. This fund is not expendable. TRUSTEE RESPONSIBILITIES The trustees are responsible for preparing the Tru8tees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting standards (United Kingdom Generally Accepted Accounting Practice). The trustees are responsible foi maintaining proper accounting r8cords that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements complywith the Charities Act. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable Steps for prevention and detection of fraud and other irregularitles. APPROVAL This Reportwas approved bythe Trustee8 on.- and signed on their behalf by: O C*rfAithfvJ HAWKWELL VILLAGE HALL Independent Examlners, Report to the Trustees ol Hawkwellviitsgg Hall repon to the charity trustees on my examination of the financial statements of Hawkwell vil￿ge Hall (the Charitylfortheyear ended 30 September 2025. whlch are setout on pages 7-13 ofthis report. Re8ponslbllltles and basis of report As the charity's trustees of the company you are responsible for th8 preparation of the financial statem8nts in accordance with the requirem8nts ol the Charities Act {'the 2011 Act,). I report in respect of my examination ot th8 charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the Directions given by the Charity Commission under s8Ction 14515}Ibl of the 2011 Act. Independont 8xamlner'8 Statemont I have completed my examinatlon. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (118ccounting records were not kept in respect of the charity as required by sectlon 130 of the 2011 Act: or 121 the fin8nci81 statements do not accord with thosè racords; or 131 the financi81 statements do not comply with the applicable r8quirement8 Concerning the fonn and content of accounts set out in the Charilies (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of the independent examination. 141 the f inancial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities. I have no Concerns and have come across no other matters in connectionwith the examination towhich attention should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Kate Taylor FCA For and behalf of Slmpson Wreford LLP. Chartered Aecounlants Institute of Chartered Accounts in England and Wales Wellesley House. Duke of Wellington Avenue. London, SE18 6SS Dated:...J.3 f¥Yutl, 2016 , HAWKWELL VILLAGE HALL STATEMENT OF FINANCIALACTIVITIES (Incorporating an Income and Expendlture Account) For the yeor ended 30 September 2025 Note$ Unrostri¢t•d Fund$ Re$tri¢ted Fund Total 2025 rotal 2024 INCOME Donations and legacies Investrronts 60.062 239 60,062 239 60,156 182 TOTAL INCOME 60,301 60,301 60,338 EXPENDITURE Charit8ble 8Ctiviti8s Water and general rates Light and heat C8reloker letting 8nd cleaning w8g8s R8pair$ & renewals M8intenance Salaries Telephone Printing. PK>Stage and $t8tionery Insur8nce Licences and subscriptions Accountancy Computgr 9xpenses Travel Depr8ciatlon 1,414 7.870 29,165 8.788 7.563 5.630 558 1.414 7.870 29,165 8.788 7.563 5.630 558 1.326 7.426 27.429 2.418 8,233 5.610 1.170 52 1,613 784 876 35 28 312 1,692 677 1,218 424 1,692 677 1,218 424 299 299 TOTAL EXPENDITURE 65,308 65,308 57,312 Gains on rwaluation offixed 8ssets (EXPENDITUREYINCOME NET MOVEMENTIN FUNDS 695.000 689.993 15,0071 3.026 689.993 15.0071 3.026 RECONCILIATION OF FUNDS TOTAL FUNDS BROUGHT FORWARD 972.245 972.245 972.245 TOTAL FUNDS CARRIED FORWARD 1.662,238 967.238 975,271 The Statement of Financial Activities includes all gains and Ioss8s in the year. All incoming resources derive from continuing ectivities. The notes on page 9 to 13 form part of these financi81 statements. HAWKWELL VILLAGE HALL BALANCE SHEET As at 30 September 2025 2025 2024 Noteg FIXED ASSErs Tangible 88sets 1,575,422 880,720 CURRENT ASSErs Debtors Cash at b8nk 8nd in h8nd 695 91,669 92,364 5.163 91,662 96,825 CREDITORS: amounts falling due within oneyear 15.5481 15,300) NETCURRENT ASSErs 86.816 91,525 TOTALASSETS LESS CURRENT LIABILITIES 1.662.238 972.245 THE FUNDS OF THE CHARITY Unrestricted funds Restricted income funds 1.662,238 975,271 1,662,238 975,271 The financial statements on pages 7 to 13 were approved bythe b08rd oftrustees on.. . 1026 fimmofvlo rtIAfflftAJ HAWKWELL VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Forth8 year ended 30 Septomber 2025 ACCOUNTING POLICIES 1.1 Basis of preparatlon of flnancial statemenls The financial statements have been prepared in accordance wlth Accounting and Reporting by Charities: Statement of Recommended Pr8CtIC8 appllcable to charities preparingtheir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 Janugry 20191- ICharitie5 SORP IFRS 10211, the Financial Reporting standard app￿.¢able in the UK and Republic of Ireland IFRS 1021 and the Charities Act 2011. The financial statéments are prepared in 8tefling. which is the functional currency of the charity. Monetary amounts in the f inancial statements are rounded to the nearest £. The effects of events relatingto the yearended 30 September 2025 which occurred before the date of approval of the financial statements by the Trustees has been included in the financial 8tatementsto the extent required to show a true and fairview of the state of affairs at30 September 2025 and the results for the year ended on that date. Hawkwell Village Hall meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historic81 cost or transaction value unless otherwise stated In the relevant accounting policy notel81 1.2 Income Hall donations are recognised in the Statement of Financial Activitiès when the period ol hire has actually taken place. Deposits 8nd payments in 8dv8nce are shown within creditors. Grants are credited to the Statement ot Financial Actwlties on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included in creditors on the Balance Shèet as a grant received in advance to be recognised in the future accounting period. 1.3 Tanglble Fixed Asset8 Depreciation is calculated so as to write off the cost of an as8et. less its estimated residu81 value. over the u8eful economic life of that asset as follows: Fixtures and fittings Computerequipment 15% on reducing balance 3 years straight line basis Land and buildlngs 8re initiallyvalued at Cost and subsequently shown in the accounts at fair value and revalued based on an estimate given bythe Trustees. The revalu8tion of the premi8es is kept separate in an unrealised unrestricted reserve. 1.4 Restrlcted funds Restricted funds are to be used for the purposes speclfied by the donor. Expenditure which meets these criteria is attributed to the f und. 1.5 Unrostrlcted funds Unrestricted f unds aré donations 8nd other income received or generated for the objects of the Trust without further specified purpose and are available as generalf unds. HAWKWELL VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Fortheyearended 30 Septemb8r 2025 1.6 Creditors and provlslons Are recognised where the charity has 8 presènt obligation resulting from a past event that will probably result in the transfer of fund5 to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for anylrade discounts due. 1.7 Cash at bank and in hand Cash at bank and cash in hand includes cash and short t8rm highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of ihe deposit or similar account. 1.8 Trade deblors Trade and other dabtors are recognised at the settlement amount due after any trade discount oflered. 1.9 Finanelal Instruments The ch8rity only has financial assets and f inancial liabilities of a kind that qualify 88 basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured attheirsettlementvalue. 1.10 Preparation of the accounts on a golng ¢on¢ern b8sIs The charity is considered a going concern. Adequate funding has been achieved to f8cilitate the charities objectives and activitiesforthe next 12 months. There are no mat8rlal uncertainties about the charity's ability to continue as a going concern. 2. INCOME 2025 2024 Hall donations 60.062 60,062 60.156 80.156 10 HAWKWELL VILLAGE HALL NOTES TOTHE FINANCIALSTATEMENTS Forlhe yearended 305eptamber2025 3. FIXED ASSETS Equipment Land& fixtures and Bulldings liitings Computer Total C081 At 1 October 2024 Revaluation At 30 September 2025 880,000 695,000 1.575.000 34,026 672 914,698 695,000 1,609,698 34.026 672 Depreciation At 1 October 2024 Charge for y8ar At 30 September 2025 33.530 74 33,604 448 224 672 33,978 298 34276 Net book value At 30 September 2025 Net book value At 30 September 2024 1.575.000 422 1.575A22 880,000 496 224 880,720 Land and buildingswith carryingvalueof£100,OOOwere revalue(Jto£1,575.OOOat30September2025 by an independent valuer for insurance purposes not connected with the company on the basis of marketvalue. DEBTORS 2025 2024 Outslanding rents Prepaid expenses 2.194 2,969 695 695 CREDITORS 2025 2024 Rental depositg and prepayments Aecrued expenses 4,528 1.020 4.478 822 5.300 HAWKWELL VILLAGE HALL NOTES TO THE FINANCIAL STATEMENTS Forth8 year endod 30 September 2025 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unre$trict8d h$trl¢tsd Funds Funds rot 2025 Total 2024 Fixed assets Current assets Creditors: Amounts falling due within oneyear 1.575,422 92.364 1.575,422 92,364 880.720 .96,825 15,548) 15,5481 15.3001 1.662238 1,662338 972245 FUND MOVEMENTS Balance *t l O¢t24 Balan¢0 8t I￿Ome ￿endItUre ReY•luatlon 30 Sep25 Unrostricttd Funds: General funds Unrealised revaluation reserve Restrl¢t¢d Funds Totsl for all Funds 117.987 854.258 60,301 165,3081 112,980 1.549,258 695.000 972,245 60,301 (65,3081 695,000 1.662,238 Deslgnated Funds - Unrestricted unre81ised revaluation reserve - funds have been ringf8nced as unrealised, based on the revaluation of the land and buildings at fair value. 8. STAFF No staff member received iemuner8tion ofover£60,OIJO 2025 2024 stall￿$ts 34.795 33,039 St8ffnumbarg Direct salaries Administration RELATED PARTY TRANSACTIONS No related p8rtytransactions took place during the year. 12 HAWKWELL VILLAGE HALL NOTES TO THE FINANCIAL sfATEMENTS Forthe year endèd 30 September 2025 10. TRUSTEES REMUNERATION AND EXPENSES No remuneration was paid to the trustees during the year. Payments tot811ing £361 were made to J Hammond in the year. for reimbursement of ch8ritable expenses paid personally on behalf of the charty. 13 HAWKWELLVILLAGE HALL NOTESTOTrIE FINANCIAL STATEMENTS Forthe yaarended 30 Soptembar2025 10. TIIUSTEES REMUNERATION AND EXPENSES No remuneratlon WBS pald to the trustees durlngthe year. Payments totalling £361 were madeto J Hammond in theyear, for reimbursement of charltable expenses pald personally on behalf ofthe charity. 13