Char&ty Register¢d Number.. 301336 HAMry￿¥ J Hatnmond Honordry Treasurer K Sinclair Honorary Secreiary L Purkiss Charity number 301336 Principal Offi¢e Hawknvell Village Hall 155 Main Road HJ￿.k￿'tll Hockley Essex SS5 4EL Indyndent Examiners Simpson Wreford LLP charter￿ Accountants Wellesley House Ihjke of Wellington Avenue Royal Arsenal London SE18 6SS Bankers Barclays Bank PIC I Churchill Plaee London. E14 5HP HAIVKWELL VILLAGE HALL TRUSTEES REPORT For the )'ear ended 30 September 2024 The T￿￿tee5 present their rel￿ and financial ￿atements for ihe year ended 30 September 2024. The financial state]nents have been prepared in a¢¢ordance with the accounting w>licies sel out in the noies to Ihe accounts and compl!" with the chariti s gO￿¢M]rtg document. the Charitieg Aci ?01 l and A¢¢ounting and Reporting by Chariiies.. Statemeni of Recommended Practice applicable to charities preparing their accounts in accordance with th¢ Financial Reporring Siandard applicable in the UK aDd Republic or Ireland (FRS102). {effective l January 20191. STRUCTLRE, GoVER￿L￿CE LND MthAGEMEYF Hawkwell Village Hall is a registered chartry unincoTporated association and is governed by its Charity Comlnission scheme dated 4 Februarv 1963. The hall has been in exisience for fifry nine yeors, given lis Charity registraiion in 1963 and officially open¢d in Febw 1964. The charity number is 301336. The Trustees: who acied during the period and formed the chariry. s Management Committee. are given on page The Charity"s w>licy on lh¢ recrnitment of Trustees is io ensure the Management Committee represents local residents. On appoiniment, all Ttustees are gii'en an introductory pack setting out their responsibilities and providing them key facrual information aboui the operarion of the Charit>'. Annuallv, the Trnsiees assess their requirements and proiision for addxiional recruilment is made accordingly. The TrusteelTrusiees and the Village Hall Management Committce meet 6 times a vear to consider and assess any requirements and prolrysions that are required for acrion. Day-l￿daY managemenl of the hall is carried out by th¢ M2nager..'Lelling Officer who delegates and duiies io th¢ Caretaker or Cleaner who is on dury that week. AIMS ORIECTIVES The Hawkwell Village Hall was established to: Provide a space for local residenis. }'oung and old: io enjoi and partake in social a¢iivities . Provide a space education and uaining. sports and ¢uiture. All income received b). the Charitv wa5 in furtherance of the Charits, s long-tertn objectiiie. The Trustees confmn thai they h#Tre ¢omplied wtth the duty in section 4 of the Charities Act 2011 to have due regard to the Charity. Commission s general guidance on public benefst, 'Chariiies and Public Benefit-. The main activitie5 undertaken to further the Charity's purposes for the public ben¢fit are detailed alx)ve. ACHIEVEMENTS AND PERFOlLm￿￿CE The Hall & Annexe are used by ihe local communiry and surrowiding communities for the follo￿lAg activities during the week on a regular basis.. Main Hall Hlres CleN'er Clogs Pre-school during the week and also during holidays. Slimming World. Southend and District Budgerigar and Foreign Birds Sociery Bird Show. Zumba Fitness Classes. lon¢e a weekl Vulcan Restoration Society. lonce a yearl. HaM,kwell Village. Unii'ersiry of the Third Age IHVU3A]. tM¢¢ting 4th Thursday once a mollth]. Ignite Tae K￿.On do Martial Arts. l once a weekl. Elevation Danee Studio-children dance class. lonce a w¢¢kl. Polling Station lat election timesl. Tai Kwando. HAWKWELL VILLAGE HALL TRUSTEES REPORT For the ve*r ended 30 Septern￿r 2024 Annex Users Clei'er Clogs Pre-school. There are 2 Meditarion groups & a Crdft group who use the Annex on a reguIar basis. Car Park Hockley & District Horticultural Society. Frorn their lock up. ISundays- February io October]. Hawkwell Parish Counell Office Op¢rates from an office in the Annexe at rear of the Hall building. External Garage Hire Rob Bry'an. General The Main Hall and Annexe is used by the regular hire groups &8 shown above Ind is hired at other times by various groups, for Weddings, Birthdays, Dances, Cbildren's panies etc. thus pro￿ding a local venue where the community can gather togeiher. Th¢ Hawkwell Village U3A hold their monthly meetings at the hAII OD tbe 4th Thursday of the month. The Hall and Annexe has access for wheelchairs, is well run and kepi in an excellent state of repair with all windows and outside doors of UVPC and double glazed as standard helping to keep down mailltenance costs. The Hall has LED lighting panels instslled which makes the ball much brigbier and hopefully saving in the electricity Cost. The Hall and Ann¢xe have b¢¢n passed by the Area Fire officer and both the Hall and the Annexe hav¢ a linked Fire Alarm system in place. The Hall and Annexe are kept warnk during ihe ￿]nter periTrl with large gas heaters. with 2 new heat¢rs installed in the main h211 and I for ihe lobby. heaters are serviced yearly and have a Carf)on Monoxxde alarni fitred in the area's where they are sill￿(ed. All firt extinguishers are inspecied at regular periods by an outside company also the ele¢trics inspeet¢d regularly. WIFI has been fitted for the users of the Hall and Annex. The Hall has a H¢aring Loop System installed whieh can be used by users for lectures, talks etc. A garden was created as pernianent celebration of the Queens Jubilee and trees planted along the feneing. Th¢ hall gets many inquiries from its owo web sile and email, which shoH's availability in the current month and Tnforniation for future bookings for both ihe MaTn Hall and Annexe. FINANCIAL REVIEW The charity tnade surplus this year of £3.026 resulting in closing reserve5 of £972245 at the end of the y¢ar. The year end reserves are a coJnposi(e of funds. Llnrestricled-¥ener4lfund5: moneys held in this fund can be expended in any manner the Trusiees decide. subject to the objtttii'es of th¢ chariry. At the end of th¢ year this fund si(M)d at £117,987. HAWKWELL VILLAGE HALL TRL'STEES REPORT For the year ended 30 September 2024 Lfnrestrided- unreuli5edfundr. Moneys held in respecl of the revaluation of land & buildings, this fund st(M)d at £854.258 at the end ofihe y¢ar. This fund is not expendable. TRUSTEE RESPONI SIBILITIES The ttustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Accepted A¢counting Praciicel. The trustees are responsil)le for rnaintaining proper accounting records that disclose with reasonkble accura¢y at any time the financi21 position of the charity and io enable them io ensure that ihe financial statements comply w'ith the Chariti¢s Act. They are also r¢S￿nSIble for safeguarding th¢ assets of the cbaritable company and hene¢ for taking reasonable steps for prevention and det¢¢tion of fraud and other irregularities. APPROVAL This R¢pOrt was approved by the TnLsiees on 13 January 2025 and signed on the1rbe]￿If by. //4ryyoA/ HAWKWELL VILLAGE HALL Independent Examiners. Re ort to the Trustees of HawkM'ell N'illage Hall I report to the charity Irusiees on my examination of the accounts of Hawkwell Village Hall for the year ended 30 September 2024, w.hich are set out on pages 7-13 of this repon. Responsibilities and basls of report As the charity s trust￿ of the compan), you are reS￿nSIble for ihe preparntion of the financial statements in c¢ordance with the requirements of the Chariiies Act {'"Ihe 2011 Act-). I report in respect of m), examination of ihe chariry, s finan¢ial Maiemeffjs carried out under section 145 of ihe 2011 Act. In carrying out mv exalnination I have followed the Directions given by the Charity Commission under section 14515)Ib) of the 2011 Act. Independent eiaminer's $t¥tement I have completed my ¢xamin8tion. I confirni that no matters hai'e come to my attention in connection ￿7th the examination giving me cause to believe that in any material res￿. {1) accouniing )Ecords were noi k¢pi in respect of the charity as required by section 130 of the 2011 (2) the financial statements do ttot accord with those records. or (3) the financial siaiements do not comply with ihe applicable requirements concerning the fom) and content of accounts set out in the Charities (Accounis and Reports) Regulations 2008 other than any requirement that the a¢counis give a true and fair iiew, which is not a matter ¢onsid¢red as part of the ind¢p¢ndent examination. {4) the financial statements have not been prepared in accordanee ￿th the rnethods and Principles of the Statement of Recommended practice for a¢¢ounting and reporting by chariiies. I have no con¢erns and have come across no othermatters in connection with ihe examination to which attention should be dra￿￿ in this Teport in order io enable a proper understanding of the accounts io be reached. Kate Taylor FCA For and behalf of SAmp$on Wreford LLP, Chartered Aecotsntants Insiiiute of Chartered Accounts in England and Wales Wellesley House, Duk¢ of Wellington Avenue, London. SE18 6SS D8t¢d: HAWKWELL VILLAGE HALL STATEMENT OF FIL%AP4CIAL ACTIVITIES (Incorporating an Income and Expenditure Account) For the )ear tnded 30 September 2024 Note$ Unrestncted Funds Restrieied Fund Toral 2024 Total 2023 INCOME DonatB)ns 2nd kgacies Investments fl).156 182 {￿),]56 182 56,054 TOTAL INCOME (A)338 fQJ38 56,076 EXPEP4DITLRE Charilable actii'iiies Water and g¢neral rates L￿t and heat Caretaker ktting and ckanll]g wages Repairs & renewaLs Manienaiice Sa]aries Telepho Printin& a￿1 slatY)T*ry JTsurance LKen¢es and subscrytKMts BaT)k charges and nterest Accountancy Computer c￿nge$ Trdvel Deprecialx)n lJ26 7,426 27.429 1418 lJ26 7.426 27,429 1418 8233 5,610 1,170 52 1.613 1,193 7,178 24,043 2,033 s.￿7 5,147 731 iio 1.522 745 5fi10 1.170 52 1.613 876 35 876 35 iio 48 327 312 312 TOTAL EXPENDITURE 57J12 57J12 49,876 NET {EXPENDITURE)II%'COME 3,026 3,026 621K) NET MOTrTMENT ITr4 FUNDS 3.026 3,026 62(K) RECOh'CILIATIO% OF FLNDS TOTAL FUNDS BROUGHT FORWARD 219 969219 219 TOTAL FufiDS CARIUED FORWARD 972245 972245 975,419 The Siatement of Financial AciiNities includes all gains and 105ses in the year. All incolning Tesources derive from colltinuing a¢tiiities. The noies on page 9 to 13 forni part of th¢s¢ f￿ancial siatements. HAWKII'ELL VILLAGE HALL BALANCE SHEET As at 30 September 2024 2024 2023 Notes FIXED ASSETS Tangble assets 880.720 881.032 CURRENT ASSETS Debtors Cash at bank and n) hand 5.163 91.662 96.825 2.589 92.734 CREDITORS: arnO￿ts faUll)g due withll) one )'ear (5J¢J)) {7,136) NET CURRENT ASSETS 91.525 88.187 TOTAL ASSETS LESS CURRENT LIABILITIES 969219 THE FUNDS OF THE CHARITY Unrestitted fimds 972245 969219 Resthcted irKome fuTNIs 97224) 969219 The fin ents on pages 7 to 13 were approved by the board of ffi￿teeS on 13 January 2025. - Vyce Chair HAWKWELL VILLAGE HALL NOTES TO THE FL￿A￿CIAL STATEI¥IEITS For the year ended 30 September 2024 ACCOULITING POLICIES 1.1 Basis of preparatlon orrmancial statements The financial siatements hai'e been prepared in Accordance Hith Accounting and Reporting by Charities.. Statement of Re¢ommended Prdciice applicable to ¢harities preparing rheir a¢eounts in accordance u'ith the Financial R¢porting Standard applicable in the UK 8nd Republic of Ireland IFRS 1021 (etTective I Januarv 2019)- {Chariti¢s SORP IFRS 1021). the Financial R¢porting Standard applicable in the UK and Republic of treland (FRS 102) and the Charities Acc 2011. The financial statements are prepared in sterling, wthich is the function81 ellrrency of the chaTity. Monetary amounts in the financial staianents are rounded to the nearesi £. The effects of eN'ents relating to the year ended 30 September 2024 ￿.h[ch occurred before the date of approi'al of rhe financial siaiemenis bv ihe Trustees has been included in ihe financial gtatements to ihe exteni required to show a true and fair of the stale of affairs ai 30 September 2024 8nd the results for th¢ y¢ar ended on thai dale. Hawkwell Village Hall rneeis ihe definition of a public benefit entiiv under FRS102. Assets and liabilities are illiiially recognised at hisiorscal cosi or rransaciion Nalue unless otherwise ststed in th¢ r¢levant accounting policy notds) 1.2 Income Hall donations are recognised in the Staiement of Financial Acliiities when the Ftiod of hire has actually iaken place. Deposits and pa)Tnents in advance are shoihTt ￿rythin creditors. Grants are credited io the Staiement of Financial Actiwties on the earlier date of ￿..hell they are receiied or when they are receivable, unl¢ss thev relate to a specific funwe period, ID m.hith case they are included in crediiors on the Balance Sheei as a grant receii'ed in advance to be recognised in the future accounting period. IJ Tangible Fixed Assets Depreciation is calculated so as to write off the c05t of all asset, less its estimated Tesidual value, over the useful economic life of thai asset as follows: Fixtures and fittings Computer equipment 1511/0 on reducing balance 3 years straigbi line basis Land and buildings are initially i2lued at cost and subsequently Sho￿￿) in the accounts at fair value and malued based on an estivnate given by the Trusiees. The revaluation of the premises is kepi separate in an unrealised unresiricted r¢serve. 1.4 Restricted funds Restrict¢d funds are io be used for the purposes sp¢¢ified by the donor. Expenditure which meets these rit¢ria is attrKbuted to the fund. 1.5 Unrestricted fund$ Unrestricied funds are donations and other income receii'ed or generated for the obj¢cts of the TNst ihout fijrther specified PUTPOS¢ and are available as general fund& HAWKIVELL VILLAGE HALL r*OTES TO THE FII'ANCIAL STATEMENTS For the year ended 30 September 2024 1.6 Creditors and proiislolls Are reCO￿lSed M,here the charit! hos a preseni obligation resulting from a past event that uryll probably result in the ttansfer of funds to a ihird parry and the amount due to settle the obligaiion can be measured or estimated reliably. Crediiors and provisions are normally reCog￿lsed ai their settlement amount after allowing for any trade discounts due. 1.7 Cash at bank 4lld In hand Cash at bank and cash in hand includes cash and short terni highly Itquid inirstments a 5hortmaturity of three monihs OT less from the date of acquisition or opening of the deposii or similar account. I￿ Tr8de debtors Trdde and other debtors are recognised at the settlement amount due After any trade discount offered. 1.9 Financial instruments The charity only has finan¢ia] ossets 8nd financial liabilities of a kind thai qualify as basic financiol instruments. Basic financia] instrumenis are inilially ffcognised ai transaction i'alue and subsequently measured at their s¢ttl¢m¢Di i'alu¢. 1.10 Preparation of the a¢¢ounis on a gofing concern basis The chariiy is considered a going concern. Adequate funding has been a¢hi¢v¢d to facilitste the charities objectives and activities for the ne￿ 12 months. There are y)0 material unceriainties about the chariN's ability to continue as a going concern. 2. INCOME 2024 2(123 UDTestricted Ha]E donatx)ns 60.1 i6 56.054 60,156 io HAWKWELL VILLAGE HALL NOTES TO THE FI￿L￿CIAL STATE.MENTS For the vear ended 30 September 2024 3. FIXED ASSETS EqHipmenl Land & Bhfldbigs 47ndfvnzs Copwitt C05t At l Octobu 2023 .4dOiTiolls -4t 30 Septetnber 2024 880.CK)O 072 914.098 880.000 34.016 914,698 Depreciatlojh -4t l October 2023 Charge for Irar -41 30 September 2024 33.442 88 224 2?4 33.fj06 312 33978 448 et book %.a￿e -41 30 September 2024 et book i-allle A1 30 Sewelubu 2023 880.000 490 *•4 880.7?0 880.(K £84 H8 881.032 Land and buildings ￿7th carrying value of £1￿1.000 ll'ere revalued to £880,000 at 30 September 2018 by an independent valuer noi connecied th¢ company oll the basis of market value. The trijsiees deem this value to be appropriate at 30 Sepiember 2024. DEBTORS 2024 ?023 1194 1909 ?.163 iioo 489 Prep2id exp￿e5 CREDITORS 2024 Rental deptssiL< at￿ ryep3irynenES -4cuued expenses 4_478 822 6.368 108 4JOO HAIVKWELL VILLAGE HALL NOTES TO THE FlTr4LNCIAL sTATEME￿￿s For the )'ear ended 30 September 2024 ANALYSIS OF ￿ET ASSETS BETWEEIN FUThDS L'nrestrlctrd Restricied FHnds El￿d5 Totsl 2024 2023 F￿ed 355ets Current assd5 Creditor5.".4mouutE fallng (ble one }"e2r 880.720 96.825 880.720 90.825 881,032 (5.300) (5.300) {7:136) 97?24 97? ?44 969 ?19 FUND MOVEMENTS Balance al l Oci23 Income Expendtiure Transfers 30 Sep 24 un￿Stricted Funds: neral funds Unrealsed revah]atK)n reserve Restrieted Funds Total hr all Funds 114,961 8)4258 157J12) 117,987 854258 969 19 60J38 57 12 972245 Designated Funds- Unrestricted unrealised rnralvaiion reserve- funds have been ringfenced as unr¢alised, based on the rei'aluation of thelond and buildings at fair value. 8. STAFF No staff member received r¢￿VneratIOn of ov¢r £60.0(K) 2024 2023 Staff eosts 33.039 29,190 numbers Direct salaries AdMi￿tratI)n RELATED PARTY TRANSACTIOTr4S No related paty transactions tcN)k place during the year. 12 HAWKWELL VILLAGE HALL NOTES TO THE FLNATriCIAL STATE.MENTS For the year ended 30 September 2024 10. TRUSTEES RE.MLThEIUTIOI' EXPETr*SES No remuneration w&8 paid to the trustees during the year. Paylllents iotalling £632 were made to J Hammond in the year, for reimbursement of c]withble expenses paid personally. 13