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2023-09-30-accounts

Charity Registered Number: 301336

HAWKWELL VILLAGE HALL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

For the year ended 30 September 2023

HAWKWELL VILLAGE HALL

REPORT AND FINANCIAL STATEMENTS

For the year ended 30 September 2023

CONTENTS

2 Charity Information
3-5 Directors and Trustees Report
6 Independent Examiner’s Report
7 Statement of Financial Activities
8 Balance Sheet
9-12 Notes to the financial statements

1

HAWKWELL VILLAGE HALL

CHARITY INFORMATION

Trustees B Giles
J Duboux
J Hammond – appointed 16 October 2022
Honorary Treasurer K Sinclair
Honorary Secretary L Purkiss
Charity number 301336
Principal Office Hawkwell Village Hall
155 Main Road
Hawkwell
Hockley
Essex SS5 4EL
Independent Examiners Simpson Wreford LLP
Chartered Accountants
Wellesley House
Duke of Wellington Avenue
Royal Arsenal
London SE18 6SS
Bankers Barclays Bank Plc
1 Churchill Place
London, E14 5HP

2

HAWKWELL VILLAGE HALL

TRUSTEES REPORT

For the year ended 30 September 2023

The Trustees present their report and financial statements for the year ended 30 September 2023.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic or Ireland (FRS102). (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Hawkwell Village Hall is a registered charity unincorporated association and is governed by its Charity Commission scheme dated 4 February 1963. The hall has been in existence for fifty nine years, given its Charity registration in 1963 and officially opened in February 1964. The charity number is 301336.

The Trustees, who acted during the period and formed the charity’s Management Committee, are given on page 2.

The Charity’s policy on the recruitment of Trustees is to ensure that the Management Committee represents local residents. On appointment, all Trustees are given an introductory pack setting out their responsibilities and providing them with key factual information about the operation of the Charity. Annually, the Trustees assess their requirements and provision for additional recruitment is made accordingly. The Trustee/Trustees and the Village Hall Management Committee meet 6 times a year to consider and assess any requirements and provisions that are required for action. Day-to-day management of the hall is carried out by the Manager/Letting Officer who delegates and duties to the Caretaker or Cleaner who is on duty that week.

AIMS AND OBJECTIVES

The Hawkwell Village Hall was established to:

All income received by the Charity was in furtherance of the Charity’s long-term objective. The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit, ‘Charities and Public Benefit’. The main activities undertaken to further the charity's purposes for the public benefit are detailed above.

ACHIEVEMENTS AND PERFORMANCE

The Hall & Annexe are used by the local community and surrounding communities for the following activities during the week on a regular basis:

Main Hall Hires

Clever Clogs Pre-school during the week and also during holidays. Slimming World. Southend and District Budgerigar and Foreign Birds Society Bird Show. Zumba Fitness Classes. [once a week] Vulcan Restoration Society. [twice a year]. Hawkwell Village, University of the Third Age [HVU3A]. [Meeting 4th Thursday once a month]. Ignite Tae Kwon do Martial Arts. [ once a week]. Elevation Dance Studio-Children dance class. [once a week]. Urban Theatre School [once a week]. Polling Station [at election times].

3

HAWKWELL VILLAGE HALL

TRUSTEES REPORT

For the year ended 30 September 2023

Tai Kwando.

Annex Users

Clever Clogs Pre-school. Jazz Record Society.

There are 2 Meditation groups & a Craft group who use the Annex on a regular basis.

Car Park

Hockley & District Horticultural Society. From their lock up. [Sundays - February to October].

Hawkwell Parish Council Office

Operates from an office in the Annexe at rear of the Hall building.

General

The Main Hall and Annexe is used by the regular hire groups as shown above and is hired at other times by various groups, for Weddings, Birthdays, Dances, Children's parties etc. thus providing a local venue where the community can gather together.

The Hawkwell Village U3A hold their monthly meetings at the hall on the 4th Thursday of the month.

The Hall and Annexe has access for wheelchairs, is well run and kept in an excellent state of repair with all windows and outside doors of UVPC and double glazed as standard helping to keep down maintenance costs.

The Hall has LED lighting panels installed which makes the hall much brighter and hopefully saving in the electricity cost.

The Hall and Annexe have been passed by the Area Fire officer and both the Hall and the Annexe have a linked Fire Alarm system in place.

The Hall and Annexe are kept warm during the winter period with large gas heaters, with 2 new heaters installed in the main hall and 1 for the lobby. All heaters are serviced yearly and have a Carbon Monoxide alarm fitted in the area's where they are situated.

All fire extinguishers are inspected at regular periods by an outside company also the electrics inspected regularly. WIFI has been fitted for the users of the Hall and Annex.

The Hall has a Hearing Loop System installed which can be used by users for lectures, talks etc.

A garden was created as permanent celebration of the Queens Jubilee and trees planted along the fencing.

The hall gets many inquiries from its own web site and email, which shows availability in the current month and information for future bookings for both the Main Hall and Annexe.

FINANCIAL REVIEW

The charity made surplus this year of £6,300 resulting in closing reserves of £969,319 at the end of the year. The year end reserves are a composite of two funds.

4

HAWKWELL VILLAGE HALL

TRUSTEES REPORT

For the year ended 30 September 2023

TRUSTEE RESPONSIBILITIES

The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.

APPROVAL

This Report was approved by the Trustees on 5 February 2024 and signed on their behalf by:

………………………

J Duboux

5

HAWKWELL VILLAGE HALL

Independent Examiners’ Report to the Trustees of Hawkwell Village Hall

I report to the charity trustees on my examination of the accounts of Hawkwell Village Hall for the year ended 30 September 2023, which are set out on pages 7-12 of this report.

Responsibilities and basis of report

As the charity’s trustees of the company you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act (‘the 2011 Act’).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Kate Taylor FCA

For and behalf of Simpson Wreford LLP, Chartered Accountants

Institute of Chartered Accounts in England and Wales

Wellesley House, Duke of Wellington Avenue, London, SE18 6SS Dated: 19 February 2024

6

HAWKWELL VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)

For the year ended 30 September 2023

Notes
Unrestricted
Restricted
Total
Total
Funds
Fund
2023
2022
£
£
£
£
INCOME
Donations and legacies
2
56,054
-
56,054
56,375
Investments
22
-
22
2
TOTAL INCOME
56,076
-
56,076
56,377
EXPENDITURE
Charitable activities
Water and general rates
1,193
-
1,193
1,471
Light and heat
7,178
-
7,178
3,657
Caretaker letting and cleaning wages
24,043
-
24,043
22,640
Repairs & renewals
2,033
-
2,033
17,502
Maintenance
5,907
-
5,907
6,701
Salaries
5,147
-
5,147
4,550
Telephone
731
-
731
341
Printing, postage and stationery
110
-
110
103
Insurance
1,522
-
1,522
1,379
Licences and Subscriptions
745
-
745
488
Sundry expenses
-
-
-
119		 Notes
Unrestricted
Restricted
Total
Total
Funds
Fund
2023
2022
£
£
£
£
INCOME
Donations and legacies
2
56,054
-
56,054
56,375
Investments
22
-
22
2
TOTAL INCOME
56,076
-
56,076
56,377
EXPENDITURE
Charitable activities
Water and general rates
1,193
-
1,193
1,471
Light and heat
7,178
-
7,178
3,657
Caretaker letting and cleaning wages
24,043
-
24,043
22,640
Repairs & renewals
2,033
-
2,033
17,502
Maintenance
5,907
-
5,907
6,701
Salaries
5,147
-
5,147
4,550
Telephone
731
-
731
341
Printing, postage and stationery
110
-
110
103
Insurance
1,522
-
1,522
1,379
Licences and Subscriptions
745
-
745
488
Sundry expenses
-
-
-
119
56,076
-
56,076
56,377
1,193
-
1,193
1,471
7,178
-
7,178
3,657
24,043
-
24,043
22,640
2,033
-
2,033
17,502
5,907
-
5,907
6,701
5,147
-
5,147
4,550
731
-
731
341
110
-
110
103
1,522
-
1,522
1,379
745
-
745
488
-
-
-
119
Bank charges and interest 2
-
2
37
Accountancy
Advertising
Computer expenses
Professional fees
Travel
Depreciation
TOTAL EXPENDITURE
NET (EXPENDITURE)/INCOME
TRANSFERS BETWEEN FUNDS
GAINS/(LOSSES) ON REVALUATION
OF FIXED ASSETS
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS
TOTAL FUNDS BROUGHT FORWARD
TOTAL FUNDS CARRIED FORWARD		 780
-
780
614
-
-
-
38
110
-
110
470
-
-
-
420
48
-
48
142
327
-
327
121
49,876
-
49,876
60,793
6,200
-
6,200
(4,416)
-
-
-
-
-
-
-
-
6,200
-
6,200
(4,416)
963,019
-
963,019
967,435
969,219
-
969,219
963,019

The Statement of Financial Activities includes all gains and losses in the year. All incoming resources derive from continuing activities. The notes on page 9 to 12 form part of these financial statements.

7

HAWKWELL VILLAGE HALL

BALANCE SHEET

As at 30 September 2023

----- Start of picture text -----
2023 2022
Notes
£ £ £ £
FIXED ASSETS
Tangible assets 3 881,032 880,687
CURRENT ASSETS
Debtors 4 2,589 3,478
Cash at bank and in hand 92,734 85,601
95,323 89,079
CREDITORS: amounts falling due
within one year 5 (7,136) (6,747)
NET CURRENT ASSETS 88,187 82,332
TOTAL ASSETS LESS CURRENT
LIABILITIES 969,219 963,019
THE FUNDS OF THE CHARITY 7
Unrestricted funds 969,219 963,019
Restricted income funds - -
969,219 963,019
----- End of picture text -----

The financial statements on pages 7 to 12 were approved by the board of trustees on 5 February 2024

………………………

J Duboux – Vice Chair

8

HAWKWELL VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 30 September 2023

1. ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in the financial statements are rounded to the nearest £.

The effects of events relating to the year ended 30 September 2023 which occurred before the date of approval of the financial statements by the Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 30 September 2023 and the results for the year ended on that date.

Hawkwell Village Hall meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)

1.2 Income

Hall donations are recognised in the Statement of Financial Activities when the period of hire has actually taken place. Deposits and payments in advance are shown within creditors.

Grants are credited to the Statement of Financial Activities on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included in creditors on the Balance Sheet as a grant received in advance to be recognised in the future accounting period.

1.3 Tangible Fixed Assets

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Fixtures and fittings - 15% on reducing balance Computer equipment - 3 years straight line basis

Land and buildings are initially valued at cost and subsequently shown in the accounts at fair value and revalued based on an estimate given by the Trustees. The revaluation of the premises is kept separate in an unrealised unrestricted reserve.

1.4 Restricted funds

Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is attributed to the fund.

1.5 Unrestricted funds

Unrestricted funds are donations and other income received or generated for the objects of the Trust without further specified purpose and are available as general funds.

9

HAWKWELL VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 30 September 2023

1.6 Creditors and provisions

Are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.7 Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.8 Trade debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered.

1.9 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.10 Preparation of the accounts on a going concern basis

The charity is considered a going concern. Adequate funding has been achieved to facilitate the charities objectives and activities for the next 12 months. There are no material uncertainties about the charity’s ability to continue as a going concern.

2. INCOME

----- Start of picture text -----
2023 2022
£ £
Unrestricted
Hall donations 56,054 56,375
56,054 56,375
----- End of picture text -----

10

HAWKWELL VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 30 September 2023

3. FIXED ASSETS

----- Start of picture text -----
Equipment
Land & fixtures and
Buildings fittings Total
£ £ £
Cost
At 1 October 2022 880,000 34,026 914,026
Additions - 672 672
At 30 September 2023 880,000 34,698 914,698
Depreciation
At 1 October 2022 - 33,339 33,339
Charge for year - 327 327
-
At 30 September 2023 33,666 33,666
Net book value
At 30 September 2023 880,000 1,032 881,032
Net book value
At 30 September 2022 880,000 687 880,687
----- End of picture text -----

Land and buildings with carrying value of £100,000 were revalued to £880,000 at 30 September 2018 by an independent valuer not connected with the company on the basis of market value. The trustees deem this value to be appropriate at 30 September 2023.

4. DEBTORS

5.
CREDITORS
Outstanding rents
Prepaid expenses
Rental deposits and prepayments
Accrued expenses		 2023
£
2,100
489
2,589		 2022
£
1,821
1,657
3,478
2023
£
6,368
768
7,136		 2022
£
5,979
768
6,747

11

HAWKWELL VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 30 September 2023

6. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed assets
Current assets
Creditors: Amounts falling due
within one year		 Unrestricted
Restricted
Total
Total
Funds
Funds
2023
2022
£
£
£
£
881,032
-
881,032
880,687
95,323
-
95,323
89,079
(7,136)
-
(7,136)
(6,747)
969,219
-
969,219
963,019

7. FUND MOVEMENTS

----- Start of picture text -----
Balance at Balance at
1 Oct 22 Income Expenditure Transfers 30 Sep 23
£ £ £ £ £
Unrestricted Funds:
General funds 108,761 56,076 (49,876) - 114,961
Unrealised revaluation reserve 854,258 - - - 854,258
Restricted Funds - - - - -
Total for all Funds 963,019 56,076 (49,876) - 969,219
----- End of picture text -----

Designated Funds – Unrestricted unrealised revaluation reserve – funds have been ringfenced as unrealised, based on the revaluation of the land and buildings at fair value.

8. STAFF

STAFF
Administration
Direct salaries
Staff costs
Staff numbers		 2023
£
29,190
4
2
6		 2022
£
27,190
4
2
6

No staff member received remuneration of over £60,000

9. RELATED PARTY TRANSACTIONS

No related party transactions took place during the year.

10. TRUSTEES REMUNERATION AND EXPENSES

No remuneration was paid to the trustees during the year, nor any expenses reimbursed to them.

12