Charity Registered Number: 301336
## **HAWKWELL VILLAGE HALL**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
**For the year ended 30 September 2021**
**HAWKWELL VILLAGE HALL**
## **REPORT AND FINANCIAL STATEMENTS**
**For the year ended 30 September 2021**
## **CONTENTS**
|2|Charity Information|
|---|---|
|3-5|Directors and Trustees Report|
|6|Independent Examiner’s Report|
|7|Statement of Financial Activities|
|8|Balance Sheet|
|9-12|Notes to the financial statements|
1
## **HAWKWELL VILLAGE HALL**
## **CHARITY INFORMATION**
|Trustees|B Giles|
|---|---|
||J Duboux|
||K Binding|
||J Gooding – Chairman - appointed 31 March 2021|
|Honorary Treasurer|K Sinclair|
|Honorary Secretary|L Purkiss|
|Charity number|301336|
|Principal Office|Hawkwell Village Hall|
||155 Main Road|
||Hawkwell|
||Hockley|
||Essex SS5 4EL|
|Independent Examiners|Simpson Wreford LLP|
||Chartered Accountants|
||Wellesley House|
||Duke of Wellington Avenue|
||Royal Arsenal|
||London SE18 6SS|
|Bankers|Barclays Bank Plc|
||1 Churchill Place|
||London, E14 5HP|
2
**HAWKWELL VILLAGE HALL**
## **TRUSTEES REPORT**
## **For the year ended 30 September 2021**
The Trustees present their report with financial statements of the charitable company for the year ended 30 September 2021.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
Hawkwell Village Hall is a registered charity unincorporated association and is governed by its Charity Commission scheme dated 4 February 1963. The hall has been in existence for over 50 years and is used by the local and surrounding communities. The charity number is 301336.
The Trustees, who acted during the period and formed the charity’s Management Committee, are given on page 2.
The Charity’s policy on the recruitment of Trustees is to ensure that the Management Committee represents local residents. On appointment, all Trustees are given an introductory pack setting out their responsibilities and providing them with key factual information about the operation of the Charity. Annually, the Trustees assess their requirements and provision for additional recruitment is made accordingly. The Trustee/Trustees and the Village Hall Management Committee meet 6 times a year to consider and assess any requirements and provisions that are required for action. Day-to-day management of the hall is carried out by the Manager/Letting Officer who delegates and duties to the Caretaker or Cleaner who is on duty that week.
## **AIMS AND OBJECTIVES**
The Hawkwell Village Hall was established to:
- Provide a space for local residents, young and old, to enjoy and partake in social activities
- Provide a space education and training, sports and culture.
All income received by the Charity was in furtherance of the Charity’s long-term objective. The Charity has complied with section 17 (5) of the Charities Act 2011 having due regard of the public benefit guidance published by the Commission.
## **ACHIEVEMENTS AND PERFORMANCE**
The Hall and Annex is being used by the local community for the following activities during the week on a regular basis:
## _**Main Hall Hires**_
Clever Clogs playgroup during the week and also during holidays Slimming World Southend and District Budgerigar and Foreign Birds Society Bird Show Zumba Fitness Classes [once a week] Vulcan Restoration Society. [twice a year] Hawkwell Village, University of the Third Age [HV U3A] [Meeting 4th Thursday once a month] Ignite Tae Kwon do Martial Arts. [once a week] Elevation Dance Studio-Children dance class. [once a week] Polling Station [at election times] Urban Theatre School [once a week]
## _**Annex Users**_
Clever Clogs Pre-school Jazz Records Society Southend and District Budgerigar and Foreign Birds Society
3
**HAWKWELL VILLAGE HALL**
## **TRUSTEES REPORT**
**For the year ended 30 September 2021**
## _**Car Park**_
Stambridge Pigeon Club Hockley & District Horticultural Society. From their lock up. [Sundays - February to October].
## _**Hawkwell Parish Council Office**_
Operates from an office in the Annexe at rear of the Hall building.
## _**Covid-19 Note**_
As the restrictions have now been revised the use of the Hall is getting back to normal.
## _**General**_
During the pandemic the Hall was fortunate to be made available to several grants which enabled us to keep the cleaning & caretaking staff employed therefore ensuring Covid19 safety measures were met.
The Main Hall and Annexe is used by the regular hire groups as shown above and is hired at other times by various groups, for Weddings, Birthdays, Dances, Children's parties etc. thus providing a local venue where the community can gather together.
The Hawkwell Village U3A hold their monthly meetings at the hall on the 4th Thursday of the month.
The Hall and Annexe has access for wheelchairs, is well run and kept in an excellent state of repair with all windows and outside doors are of UVPC double glazed standard helping to keep down maintenance costs.
The Hall having had LED panels installed makes a big to the brightness in the Hall and hopefully a saving in the electricity cost.
The Hall and Annexe have been passed by the Area Fire officer and both the Hall and the Annexe have a linked Fire Alarm system in place.
The Hall and Annexe are kept warm during the winter period with large gas heaters, the Main Hall is having 3 new heaters installed. All heaters are serviced yearly and have a Carbon Monoxide alarm fitted in the area's where they are situated.
There is a Hearing Loop System installed in the Hall which can be used for lectures, talks etc.
The hall gets many inquiries from its own web site and email, which shows availability in the current month and information for future bookings for both the Main Hall and Annexe.
The Hall has been in existence for fifty eight years, given its Charity registration in 1963 and opened in Feb 1964 and still used by the local and surrounding communities.
## **FINANCIAL REVIEW**
The charity made a surplus in the year of £22,653 resulting in closing reserves of £967,432 at the end of the year. The year end reserves are a composite of two funds.
- _**Unrestricted – general funds**_ **:** moneys held in this fund can be expended in any manner the Trustees decide subject to the objects of the charity. At the end of the year this fund stood at £113,177.
- _**Unrestricted – unrealised funds**_ : Moneys held in respect of the revaluation of land & buildings, this fund stood at £854,258 at the end of the year. This fund is not expendable.
4
## **HAWKWELL VILLAGE HALL**
## **TRUSTEES REPORT**
**For the year ended 30 September 2021**
## **TRUSTEE RESPONSIBILITIES**
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (FRS102).
The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for prevention and detection of fraud and other irregularities.
## **APPROVAL**
This Report was approved by the Trustees on 22 February 2022 and signed on their behalf by:
………………………
J Gooding
5
## **HAWKWELL VILLAGE HALL**
## **Independent Examiners’ Report to the Trustees of Hawkwell Village Hall**
I report to the charity trustees on my examination of the accounts of Hawkwell Village Hall for the year ended 30 September 2021, which are set out on pages 7-8 of this report.
## **Responsibilities and basis of report**
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- (1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- (2) the accounts do not accord with those records; or
- (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
## **Kate Taylor FCA**
**For and behalf of Simpson Wreford LLP, Chartered Accountants** Institute of Chartered Accounts in England and Wales
Wellesley House, Duke of Wellington Avenue, London, SE18 6SS Dated: 1 April 2022
6
## **HAWKWELL VILLAGE HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)**
## **For the year ended 30 September 2021**
|**Notes**
**_Unrestricted_**
**_Restricted_**
**_Total_**
**_Total_**
**_Funds_**
**_Fund_**
**_2021_**
**_2020_**
**_£_**
**_£_**
**_£_**
**_£_**
**INCOME**
_Donations and legacies_
2
32,458
-
32,458
28,544
_Income from charitable activities_
3
24,429
-
24,429
10,000
_Investments_
164
-
164
186
**TOTAL INCOME**
57,051
-
57,051
38,730
**EXPENDITURE**
_Charitable activities_
Water and general rates
162
-
162
765
Light and heat
4,093
-
4,093
3,790
Caretaker letting and cleaning wages
18,375
-
18,375
17,757
Repairs & renewals
344
-
344
2,729
Maintenance
4,832
-
4,832
5,132
Salaries
3,233
-
3,233
3,126
Telephone
194
-
194
160
Printing, postage and stationery
66
-
66
172
Insurance
1,345
-
1,345
1,315
Licences and Subscriptions
409
-
409
1,272
Sundry expenses
143
-
143
57|**Notes**
**_Unrestricted_**
**_Restricted_**
**_Total_**
**_Total_**
**_Funds_**
**_Fund_**
**_2021_**
**_2020_**
**_£_**
**_£_**
**_£_**
**_£_**
**INCOME**
_Donations and legacies_
2
32,458
-
32,458
28,544
_Income from charitable activities_
3
24,429
-
24,429
10,000
_Investments_
164
-
164
186
**TOTAL INCOME**
57,051
-
57,051
38,730
**EXPENDITURE**
_Charitable activities_
Water and general rates
162
-
162
765
Light and heat
4,093
-
4,093
3,790
Caretaker letting and cleaning wages
18,375
-
18,375
17,757
Repairs & renewals
344
-
344
2,729
Maintenance
4,832
-
4,832
5,132
Salaries
3,233
-
3,233
3,126
Telephone
194
-
194
160
Printing, postage and stationery
66
-
66
172
Insurance
1,345
-
1,345
1,315
Licences and Subscriptions
409
-
409
1,272
Sundry expenses
143
-
143
57|
|---|---|
||57,051
-
57,051
38,730|
||162
-
162
765
4,093
-
4,093
3,790
18,375
-
18,375
17,757
344
-
344
2,729
4,832
-
4,832
5,132
3,233
-
3,233
3,126
194
-
194
160
66
-
66
172
1,345
-
1,345
1,315
409
-
409
1,272
143
-
143
57|
|Bank charges and interest|-
-
-
-|
|Accountancy
Advertising
Travel
Depreciation
**TOTAL EXPENDITURE**
**NET INCOME/(EXPENDITURE)**
**TRANSFERS BETWEEN FUNDS**
**GAINS/(LOSSES) ON REVALUATION**
**OF FIXED ASSETS**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS**
TOTAL FUNDS BROUGHT FORWARD
**TOTAL FUNDS CARRIED FORWARD**|768
-
768
780
168
-
168
121
18
-
18
26
248
-
248
167|
||34,398
-
34,398
37,369|
||22,653
-
22,653
1,361
-
-
-
-
-
-
-
-
22,653
-
22,653
1,361
944,782
-
944,782
943,421|
||967,435
-
967,435
944,782|
The Statement of Financial Activities includes all gains and losses in the year. All incoming resources derive from continuing activities. The notes on page 9 to 12 form part of these financial statements.
7
## **HAWKWELL VILLAGE HALL**
## **BALANCE SHEET**
## **As at 30 September 2021**
|**Notes**
**FIXED ASSETS**
Tangible assets
4
**CURRENT ASSETS**
Debtors
5
Cash at bank and in hand
**CREDITORS:**amounts falling due
within one year
6
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**THE FUNDS OF THE CHARITY**
8
Unrestricted funds
Restricted income funds|**_£_**
**_£_**
**_£_**
**_£_**
880,808
880,951
468
688
92,780
66,726
93,248
67,414
(6,621)
(3,583)
86,627
63,831
967,435
944,782
967,435
944,782
-
-
967,435
944,782
**_2020_**
**_2021_**|
|---|---|
||93,248
(6,621)|
The financial statements on pages 7 to 12 were approved by the board of trustees on 22 February 2022
………………………
J Gooding - Chairman
8
## **HAWKWELL VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 September 2021**
## **1. ACCOUNTING POLICIES**
## **1.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006/Charities Act 2011.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in the financial statements are rounded to the nearest £.
The effects of events relating to the year ended 30 September 2021 which occurred before the date of approval of the financial statements by the Trustees has been included in the financial statements to the extent required to show a true and fair view of the state of affairs at 30 September 2021 and the results for the year ended on that date.
Hawkwell Village Hall meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s)
## **1.2 Income**
Hall donations are recognised in the Statement of Financial Activities when the period of hire has actually taken place. Deposits and payments in advance are shown within creditors.
Grants are credited to the Statement of Financial Activities on the earlier date of when they are received or when they are receivable, unless they relate to a specific future period, in which case they are included in creditors on the Balance Sheet as a grant received in advance to be recognised in the future accounting period.
## **1.3 Tangible Fixed Assets**
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:
Fixtures and fittings - 15% on reducing balance
Land and buildings are initially valued at cost and subsequently shown in the accounts at fair value and revalued based on an estimate given by the Trustees. The revaluation of the premises is kept separate in an unrealised unrestricted reserve.
## **1.4 Restricted funds**
Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is attributed to the fund.
## **1.5 Unrestricted funds**
Unrestricted funds are donations and other income received or generated for the objects of the Trust without further specified purpose and are available as general funds.
9
## **HAWKWELL VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 September 2021**
## **1.6 Creditors and provisions**
Are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## **1.7 Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **1.8 Trade debtors**
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
## **1.9 Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **1.10 Preparation of the accounts on a going concern basis**
The charity is considered a going concern. Adequate funding has been achieved to facilitate the charities objectives and activities for the next 12 months. There are no material uncertainties about the charity’s ability to continue as a going concern.
## **2. INCOME**
|**Unrestricted**
Hall donations|**_2021_**
**_2020_**
**_£_**
**_£_**
32,458
28,544
**32,458**
**28,544**|
|---|---|
## **3. INCOME FROM CHARITABLE ACTIVITIES**
||**_Unrestricted_**|**_Restricted_**|**_Total_**|**_Total_**|
|---|---|---|---|---|
||**_2021_**|**_2021_**|**_2021_**|**_2020_**|
||**_£_**|**_£_**|**_£_**|**_£_**|
|Rochford District Council - Covid support grants|24,429|-|24,429|10,000|
||||||
10
## **HAWKWELL VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 September 2021**
## **4. FIXED ASSETS**
|**Cost**
At 1 October 2020
Additions
At 30 September 2021
**Depreciation**
At 1 October 2020
Charge for year
At 30 September 2021
**Net book value**|**_Land &_**
**_Buildings_**
**_Equipment_**
**_fixtures and_**
**_fittings_**
**_Total_**
**_£_**
**_£_**
**_£_**
880,000
34,026
914,026
-
-
-|
|---|---|
||**880,000**
**34,026**
**914,026**|
||-
33,075
33,075
-
143
143|
||**-**
**33,218**
**33,218**|
|||
|At 30 September 2021|**880,000**
**808**
**880,808**|
|**Net book value**
At 30 September 2020|880,000
951
880,951|
Land and buildings with carrying value of £100,000 were revalued to £880,000 at 30 September 2018 by an independent valuer not connected with the company on the basis of market value. The trustees deem this value to be appropriate at 30 September 2021.
## **5. DEBTORS**
|**5. ** **DEBTORS**||
|---|---|
|**6.**
**CREDITORS**
Outstanding rents
Prepaid expenses
Rental deposits and prepayments
Accrued expenses|**_2021_**
**_2020_**
**_£_**
**_£_**
-
-
468
688
**468**
**688**|
|||
||**_2021_**
**_2020_**
**_£_**
**_£_**
5,853
2,815
768
768
**6,621**
**3,583**|
11
## **HAWKWELL VILLAGE HALL**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **For the year ended 30 September 2021**
## **7. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fixed assets
Current assets
Creditors: Amounts falling due
within one year|**_Unrestricted_**
**_Restricted_**
**_Total_**
**_Total_**
**_Funds_**
**_Funds_**
**_2021_**
**_2020_**
**_£_**
**_£_**
**_£_**
**_£_**
880,808
-
880,808
880,951
93,248
-
93,248
67,414
(6,621)
-
(6,621)
(3,583)|
|---|---|
||**967,435**
**-**
**967,435**
**944,782**|
## **8. FUND MOVEMENTS**
|**FUND MOVEMENTS**||
|---|---|
|**Unrestricted Funds:**
General funds
Unrealised revaluation reserve|**_Balance at_**
**_Balance at_**
**_1 Oct 20_**
**_Income_**
**_Expenditure_**
**_Transfers_**
**_30 Sep 21_**
**_£_**
**_£_**
**_£_**
**_£_**
**_£_**
90,524
57,051
(34,398)
-
113,177
854,258
-
-
-
854,258|
|**Restricted Funds**|-
-
-
-
-|
|**Total for all Funds**|**944,782**
**57,051**
**(34,398)**
**-**
**967,435**|
**Designated Funds** – Unrestricted unrealised revaluation reserve – funds have been ringfenced as unrealised, based on the revaluation of the land and buildings at fair value.
## **9. STAFF**
|Administration
Direct salaries
**_Staff costs_**
**_Staff numbers_**|**_2021_**
**_2020_**
**_£_**
**_£_**
21,608
20,883
4
4
2
2
**6**
**6**|
|---|---|
No staff member received remuneration of over £60,000
## **10. RELATED PARTY TRANSACTIONS**
No related party transactions took place during the year.
## **11. TRUSTEES REMUNERATION AND EXPENSES**
No remuneration was paid to the trustees during the year nor any expenses reimbursed to them.
12