## **Trustees’ Annual Report for the period** ## **From 01-01-2024 Period start date To 31-12-2024 Period end date** ## **Charity name: Great Waltham Village Hall** ## **Charity registration number:301320** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and upkeep of a village**
**hall for the use of the inhabitants of the**
**Parish of Great Waltham as constituted**
**on 9th July 1889 with the object of**
**improving the conditions of life for the**
**said occupants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Hiring out the premises and facilities.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have regard to the**
**guidance issues by the charity**
**commission on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Volunteers (apart from trustees) had**
**been poor but this year more volunteers**
**became available to support the village**
**hall with maintenance and other aspects**
**of the running of the hall.**| **Departure of trustees has proved difficult with the majority of work falling to the chair who stepped up as the former stepped down,** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has continued to improve**
**the facilities for it community and hirers.**
**Standards of hygiene and safety have**
**been paramount , decoration and**
**continual maintenance , aligning with**
**and beyond expected standards.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||**The clothing banks continue to be well**
**used by the community and beyond**
**providing recycling facilities**
**encouraging reduce, recycling and**
**reuse, this provides a small income for**
**the village hall.**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position of the village hall**
**at the end of the period is recorded in**
**the attached documents.**
**Healthy bank account considering the**
**outlay with improvements and**
**emergencies but with several major**
**projects planned , spending will need to**
**be carefully monitored in line with the**
**reserves policy.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity’s policy for holding reserves**
**is set out in the reserves policy , a copy**
**of which is attached.**| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**To maintain and encourage new hirers**
**to ensure the sustainability of the village**
**hall.**
**Bring all hirers in line with the correct**
**pricing matrix.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**The charity’s main source of income is**
**through the hire fees payable by those**
**hiring and using the space.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The continual engagement of Trustees**
**is difficult.**
**The Parish Council hire of the pavilion**
**undercutting hire rates of the village hall**
**, therefore resulting in loss of hires and**
**unnecessary competition.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Not more than 5 trustees are elected at**
**the AGM of the charity and not more**
**than 2 trustees may be coopted. In**
**addition 17 organisations in the area of**
**benefit of the charity have the right to**
**appoint a representative trustee. Of the**
**17 , many no longer exist or have their**
**own buildings to take car of.**
**Social media appeals and internal**
**communications are used to promote**
**the need for trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Trustees are encouraged to attend**
**training and read documents via the**
**RCCE of which it is a member.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charities organisational structure**
**need improving with lack of volunteers**
**this is difficult.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Great Waltham Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|301320| |Charity’s principal address|Great Waltham Village Hall,Hulton Hall, South Street,Great
Waltham Essex CM3 1DF| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Daniel Harper Gray|Chair|As Chair Until April 2024
-remained a trustee for
anotherpartialyear|Up, Up & Away Preschool| ||Leonie Harper||Term Ended 12/04/ 2024|Up, Up& AwayPreschool| ||David Chapman||Term ended 12/04/2024|Trustee| ||Michael Proctor||Term ended 12/04/2024|Parochial Church Council| ||Kerrie Wiffen||Appointed 12/04/2024|Parochial Church Council| ||Joanne Palmer|Chair/Secretary|Elected as Chair
12/04/2024|Trustee| ||Oliver Micklem|||Representative PC| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Joanne palmer **Position (eg Secretary,** Chair **Chair, etc)** **Date** 16/09/2025 GREAT WALTHAM VILLAGE HALL: Reg. Charity No.301320 ## RECEIPTS AND PAYMENTS ACCOUNT TO 31ST DECEMBER 2024 |**INCOME RECEIPTS**
Hall Hire
Commitee Room
Band Room
Library
Parish Council
Car Park
Clothes Bin
Donatons
Grant- Chelmsford CC
Grant -RCCE
Grant -Lotery
M&G
Deposits Held
**Total Receipts**
**PAYMENTS**
Internet
Electricity
Business Rates
Oil
Water & Sewage
Cleaning
Maintenance & Repairs
Statonary
Insurance
RCCE
Sundries
Returned Deposits
Treasurer Fees
**Total Payments**
Surplus/(Defcit) for the year
Balance at start of year
**Balance at 31st December 2024**
Check|Restricted Funds
£
£
19753.75
8345.00
0.00
2822.62
0.00
1645.00
803.70
160.00
0.00
0.00
0.00
7.54
2200.00
35737.61
0
35737.61
362.87
3435.16
1082.67
2622.13
568.13
3408.08
25640.05
102.76
1798.09
80.40
1806.55
2100.00
1830.00
44836.89
0
44836.89
-9099.28
-9099.28
40119.16
0
40119.16
31019.88
0
31019.88
-
Unrestricted
Funds||**Total 2023**
Variance
18102.25
9.12%
3045.00
174.06%
0.00
0.00%
0.00
100.00%
3160.90
-100.00%
2920.00
-43.66%
372.72
115.63%
0.00
100.00%
0.00
0.00%
0.00
0.00%
0.00
0.00%
6.72
12.20%
1700.00
29.41%
29307.59
21.94%
387.36
-6.32%
1565.79
119.39%
1029.19
5.20%
2302.65
13.87%
760.61
-25.31%
3474.22
-1.90%
5650.28
353.78%
0.00
100.00%
1803.85
-0.32%
66.00
21.82%
508.66
255.16%
1500.00
40.00%
0.00
100.00%
19048.61
135.38%
40119.16| |---|---|---|---| ||||18102.25
3045.00
0.00
0.00
3160.90
2920.00
372.72
0.00
0.00
0.00
0.00
6.72
1700.00| ||||29307.59| ||||| ||||387.36
1565.79
1029.19
2302.65
760.61
3474.22
5650.28
0.00
1803.85
66.00
508.66
1500.00
0.00| ||||19048.61| ||||| ||||40119.16| ||||| (if any): Address: Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Oct 2018 IER